For small businesses

827 results found

1. AU Payroll - Payroll Activity Summary report to show unused annual leave paid

   just like overtime wages, it's important to separate unused annual leave paid from regular annual leave paid because this will enable accountant to quickly cal-check whether super guarantee has been calculated/set up correctly. it's impractical or inefficient if we have to check all the pay item settings.

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   submitted  ·  1 comment  ·  Payroll  ·  delete…  ·  Admin →
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2. AU Payroll - Hide Leave Balances on payslip for selected employees

   It would be good if you could hide leave balances on individual employee payslips. The hide/show leave balances on payslips is a global setting applying to all employees. We have a scenario where the employ moved from part time to casual. They had leave balances as a part time employee, but don't have them as a casual but the zero leave balances still appear on their payslip.

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   submitted  ·  1 comment  ·  Payroll  ·  delete…  ·  Admin →
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3. AU Payroll - Read only access for auditors

   It would be great to have read-only access to payroll - all of it - for auditors.
   They need access to the staff files, the individual transactions and the reports - as they have with the rest of the business.

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   submitted  ·  7 comments  ·  Payroll  ·  delete…  ·  Admin →
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4. AU Payroll - Ability to calculate Super accruals for U18s working less than 30hrs/wk

   Currently, Xero lists a super accrual for employees under the age of 18 when they earn over $450/mth. However, it doesn't take into account how many hours that employee works per week. Under 18s are not eligible to be paid super unless they work over 30 hours per week (even if they earn over $450/mth), but Xero doesn't recognise this. Unfortunately this shows up a s liability for the employer, even though a liability doesn't exist. I know that it can be worked around in the pay run, but it just means extra work for the payroll admin - particularly if they have a lot of employees. Xero should automatically be able to see calculate that an employee is under 18, and whether or not they employee has met the 30hrs per week criteria before calculating any accrual for the employee.

   Currently, Xero lists a super accrual for employees under the age of 18 when they earn over $450/mth. However, it doesn't take into account how many hours that employee works per week. Under 18s are not eligible to be paid super unless they work over 30 hours per week (even if they earn over $450/mth), but Xero doesn't recognise this. Unfortunately this shows up a s liability for the employer, even though a liability doesn't exist. I know that it can be worked around in the pay run, but it just means extra work for the payroll admin - particularly… more

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   submitted  ·  44 comments  ·  Payroll  ·  delete…  ·  Admin →
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5. AU Payroll - Employer Expenses

   PLEASE, PLEASE, PLEASE add an option to Payroll that allows employer expenses to be processed. The Union our company is a member of insists we pay as an employer expense into a redundancy program and also an income protection program for each employee. The Union demands that the payments are detailed on each employees payslip. We can only do this if we have an employer expense option. One of my clients in the United Kingdom uses the UK version of XERO and their version allows for this. Come on Australia, catch up!!!

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   submitted  ·  1 comment  ·  Payroll  ·  delete…  ·  Admin →
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6. AU Payroll - Allocate Paid Parental Leave pay items to a liability account

   Currently the PPL pay item can only be allocated to an expense account.

   This is not in line with the Australian Accounting Standard.

   Can Xero update the ability to allocate to a liability account, please?

   https://www.servicesaustralia.gov.au/reporting-requirements-under-paid-parental-leave-scheme?context=23121

   5 votes

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   submitted  ·  2 comments  ·  Payroll  ·  delete…  ·  Admin →
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7. Broadcast modeling clothes for different seasons and company's world wide investments

   Writing a void check and card number to my account safely and protected and every camera shoot or label for seasons as different styles of dress codes it also sells the outfits faster then just one item and you have an advisoer or acounter to withdraw in my account and I pay bills as I go and be on pay roll and fix this idea project process and broadcast modeling also for this business builds.

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   0 comments  ·  Payroll  ·  delete…  ·  Admin →
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   under review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Not sure I quite understand your idea and where you'd like to see change in Xero to help your business here, Kate. If you can come back to share more detail of what you'd like to see changed that'll help when sharing back with the team, and for others that may also be interested in this through the community. 

8. UK Payroll - Coding of Direct Employer NI and Direct Pension costs

   In the Payroll software, we can only allocate Direct wages to the cost of sales. Unfortunately, that doesn't include Employer NI nor Employer Pension cost in the cost of sales.
   Such coding would be useful, as we now use Birghtpay to do such coding.
   Without this feature, the gross profit margin and overheads are incorrect.

   4 votes

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   submitted  ·  2 comments  ·  Payroll  ·  delete…  ·  Admin →
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9. Global Pay Run - Ability to select payable account for Deductions, Taxes and Post-tax Deductions pay types

   The feature request is to allow the defining of current liability accounts for pay items with pay types set to Deductions, Payroll Taxes, and Post-tax Deductions. This will enable the tracking of payroll source deductions and taxes necessary for remittance reports to the tax authority (such as EI, CPP and income taxes for T4 and T4 summary completion in Canada).

   There are two ways I believe Xero developers could achieve this goal.

   Below is an explanation of what currently happens during pay runs:

   For pay items with a pay type set to Wages, Allowances, or Non-taxable Allowances, the journal entry is credit Wages Payable the amount of net pay and debit the expense account defined when setting up the pay item. A separate pay stub is created for each employee that acts similar to a bill but is not editable. You must void the pay run and recreate if an error was made.

   For pay items with a pay type set to Deductions, Payroll Taxes, Post-tax Deductions, or Employer Contributions, the journal entry is credit Accounts Payable for the full amount and debit the expense account of the expense account defined in the first pay item selected from the group above on the paystub, with exception of Employer Contributions which you can define the expense account when setting up the pay item. Xero will create a separate bill for each of these pay items in the name of the Contact defined when setting up the pay item.

   To void a pay run, you must first remove all payments applied to bills or pay stubs related to that pay run. Voiding deletes all pay stubs and bills created for that pay run.

   The first strategy would be to select a different accounts payable account for the pay items Deductions, Payroll Taxes, and Post-tax Deductions in the pay item settings.

   The second strategy would be to allow editing of the bills.

   I recommend the first strategy as the voiding logic would have to be changed as much. But this doesn't resolve the issue of having to void the whole pay run if you want to make a change of which account the transactions are posted to.

   The feature request is to allow the defining of current liability accounts for pay items with pay types set to Deductions, Payroll Taxes, and Post-tax Deductions. This will enable the tracking of payroll source deductions and taxes necessary for remittance reports to the tax authority (such as EI, CPP and income taxes for T4 and T4 summary completion in Canada).

   There are two ways I believe Xero developers could achieve this goal.

   Below is an explanation of what currently happens during pay runs:

   For pay items with a pay type set to Wages, Allowances, or Non-taxable Allowances, the journal… more

   2 votes

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   0 comments  ·  Payroll  ·  delete…  ·  Admin →
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   Not in pipeline  ·  AdminKelly Munro (Community Manager, Xero) responded

   Thanks for sharing and engaging with Product ideas. While we understand wanting to see improvements to Global Pay Run, however as you may have recently read -

   We’re making some changes to help you manage your payroll more effectively;

   - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

   - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

   With this update we want to be upfront here that we don't have any intentions of further developing Global Pay Run, and will close this idea.

   For AU, NZ or UK businesses we have Xero payroll which is specifically tailored to your regions unique requirements. You can see more information of the plans this is available on our website, and reach out to our Xero Support team if you need any help transitioning. We also have multiple payroll app partners that integrate with Xero and you can review through our Xero app store.

   Thanks for sharing and engaging with Product ideas. While we understand wanting to see improvements to Global Pay Run, however as you may have recently read -

   We’re making some changes to help you manage your payroll more effectively;

   - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

   - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

   With this update we want to be upfront here that we don't have any intentions of further developing Global Pay Run, and will close this idea.

   For AU, NZ or UK businesses we have Xero payroll which is specifically tailored to your regions unique requirements. You can see more information of… more

10. AU Payroll - Approve leave request from email

    Approve employee leave requests directly from notification email.

    As a Leave Approver, I want to be approve or reject leave applications directly from the notification email so that I don't have to continually login.

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    submitted  ·  1 comment  ·  Payroll  ·  delete…  ·  Admin →
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11. AU Payroll - Remove terminated employees

    Ex Employees older than 5 years cannot be deleted. Data still contains payslips. Old data can be overwritten but payslips remain and employee cannot be deleted because Xero thinks it is in a payrun. This is a cyber security breach as old data of ex employees can still be accessed and cannot be deleted.

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    submitted  ·  0 comments  ·  Payroll  ·  delete…  ·  Admin →
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12. Xero Me | Expenses - Add stops for Mileage Reimbursement

    Add the ability to add stops to mileage reimbursement. This way a person can add a round trip or add stops between the round trip to collect all mileage for the 1 trip.

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    10 comments  ·  Payroll  ·  delete…  ·  Admin →
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    submitted  ·  AdminKelly Munro (Community Manager, Xero) responded

    Thanks for the idea and adding your interest here, everyone. In lieu of a direct feature to accommodate this atm, you may find duplicating the claim to record each part of a trip useful in cutting down the data entry. We'll let you know if there's any change planned here. 

13. UK Payroll - Notification when leave requests are created for the same date

    Flag duplicate leave entries on the same day
    We are extracting leave data through API to manage resourcing including leave booked. We have a few cases of employees with duplicate leave on the same day entered and approved in error. It would be great to see a flag or warning pop up to approvers and payroll admins where more than a standard number of hours leave is applied to a given day. The number of hours comprising a working day could ideally be set for each employee.

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    submitted  ·  1 comment  ·  Payroll  ·  delete…  ·  Admin →
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14. Timesheet detail report - Include timesheet notes

    When clients use Xero Me they use the notes section on the timesheet to communicate and for some staff advise their managers what tasks they have completed on that day. Xero help confirmed today these notes are no longer visible once the timesheet is approved meaning we have lost visibility of this information. My client is very unhappy that I did not advise them of this issue, unfortunately as this is a new way of completing the timesheets I wasn't aware this was going to happen, previously my clients were sending me a spreadsheet each fortnight and I was manually entering the times. Could we please have the option to print the timesheet detail report to include these notes.

    When clients use Xero Me they use the notes section on the timesheet to communicate and for some staff advise their managers what tasks they have completed on that day. Xero help confirmed today these notes are no longer visible once the timesheet is approved meaning we have lost visibility of this information. My client is very unhappy that I did not advise them of this issue, unfortunately as this is a new way of completing the timesheets I wasn't aware this was going to happen, previously my clients were sending me a spreadsheet each fortnight and I was manually… more

    14 votes

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    submitted  ·  3 comments  ·  Payroll  ·  delete…  ·  Admin →
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15. AU Payroll - Update historic tracking when Employee Group is changed

    It would be a great addition to be able to allocate employees to a particular employee group and from this run historical employee summary reports by employee.

    At present when setting up tracking categories the tracking in employee reports will only track payruns once the employee groups are setup. Any historical payruns are not included. This makes it difficult to compare periods or look at employee group reports for the year to date.

    There should be an ability to apply the employee grouping tracking to all or some of the historical payruns.

    9 votes

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    2 comments  ·  Payroll  ·  delete…  ·  Admin →
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    submitted  ·  AdminEthan M (Admin, Xero) responded

    
    

16. NZ Payroll - Ability to log start/end times in timesheets

    The upgrade allowing start and end times and breaks to be entered into timesheets looks fantastic. Please can you let NZ users have access to it too.

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    submitted  ·  61 comments  ·  Payroll  ·  delete…  ·  Admin →
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17. Payment Files - Option to edit beneficiary on BACS file (remove PAIDOK)

    The BACS file in Xero has a beneficiary reference of PAIDOK

    Please make this editable

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    submitted  ·  5 comments  ·  Payroll  ·  delete…  ·  Admin →
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18. UK Payroll - Stop access to payslips until the date of the pay run

    In Xero payroll, when pay runs are posted before the pay date there needs to be a delay in the employees accessing payslips

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19. AU Payroll - Employees to enter tracking categories in timesheets

    Employees to be able to add tracking categories in the 'Start and end hours' timesheet setting, rather than a payroll administrator having to do it manually before approving.

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    1 comment  ·  Payroll  ·  delete…  ·  Admin →
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    submitted  ·  AdminEthan M (Admin, Xero) responded

    
    

20. Xero Me | Timesheets - Ability to choose different earnings rate

    Before we had start/stop times, employees were able to add different pay rates (ie Saturday Penalty Rate). It would be excellent if this option could be included with the start/stop time version in Xero Me.

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    36 comments  ·  Payroll  ·  delete…  ·  Admin →
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    submitted  ·  AdminKelly Munro (Community Manager, Xero) responded