Add a "Mark Task as Complete/closed" option and include task status in the Project Tim & Expenses report
Problem
There is currently no way to mark a task as Completed in Xero Projects. Tasks stay permanently open, which means staff can continue adding time even after the work is finished. For businesses like ours, where jobs can span multiple years, this becomes a major issue — we cannot reliably tell which tasks are complete versus still in progress.
Impact
Because tasks can never be formally closed, long-term project reporting becomes unreliable.
We can’t accurately measure progress, profitability, or WIP because tasks that were finished months (or years) ago still appear “open”. A single late time entry can distort costing.
This also affects our external reporting: the Project Time & Expenses report does not include any clear task completion status, which makes it impossible to build reliable Power BI reports or other long-term analysis.
Outcome needed
Add an option to mark a task as Complete/Closed, which prevents further time entries.
Include the task’s completion status in the Project Time & Expenses report, so that the exported data can be used effectively in Power BI or other reporting tools.
This would give clear progress markers, protect data integrity, and make long-term reporting possible.
Why it matters
Without a task completion state — and without that status included in the Project Time & Expenses export — Xero Projects isn’t practical for organisations managing long-running jobs. We need a reliable way to confirm when a task is done and to have that reflected in reporting and external analysis tools
Cody Love
shared this idea
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