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  1. Expenses Report - Ability to view unapproved expense claims

    40 votes

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    submitted  ·  10 comments  ·  Reports & tax » Reporting  ·  Admin →
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    Sally Mohammed commented  · 

    We need this report for Expenses 'Submitted' to send to line managers for review before Finance checks NL coding/VAT and Approves. It's not practical for Managers to Approve All as they don't have the time or expertise to amend any incorrect details.

    Sally Mohammed supported this idea  · 

  2. Expenses - Show total amount of expenses awaiting approval

    2 votes

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    1 comment  ·  Payroll & expenses » Payroll  ·  Admin →
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    Gaining Support  ·  AdminAnis Anuar (Admin, Xero) responded

    Hi Paige, thanks for sharing this suggestion. We understand the request to show a total for expense claims awaiting approval. Having the combined amount visible at a glance could make it easier to review upcoming reimbursements and manage cash flow.

    We’ve updated this idea to Gaining Support so we can continue tracking community interest. If this could improve your workflow, add your vote and share your use case.

    Sally Mohammed supported this idea  · 
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    Sally Mohammed commented  · 

    We need a report that shows the Submitted expenses for an employee before they are Approved. That would contain a total as requested on this idea.

  3. Mileage/Tracking Report - Ability to see employee mileage within the tax year

    44 votes

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    submitted  ·  9 comments  ·  Reports & tax » Reporting  ·  Admin →
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    Sally Mohammed supported this idea  · 

  4. Xero Expenses - VAT on mileage claims through expenses

    109 votes

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    22 comments  ·  Payroll & expenses » Expense claims  ·  Admin →
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    Accepted  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi everyone, thanks for your continued engagement with this idea. We know this has been a topic of conversation for a while, and we want you to know we've been listening about the challenges of claiming VAT on mileage in Xero Expenses.

    We appreciate everyone who's shared their workarounds, like splitting the mileage claim into two separate lines. While we know this isn't an ideal solution, it's great to see how you're helping each other out here.

    Your input is invaluable as we continue to evaluate the best way to address this. While we can't provide a specific timeline for a fix, please know that monitoring this is a priority for us. We'll be sure to keep you updated on any progress.

    Sally Mohammed supported this idea  · 
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    Sally Mohammed commented  · 

    Yes, even just a Tax Rate drop down within the Mileage Claim would be useful. We have company car users claiming back just the fuel cost of business mileage (ie 19p) and if they attach a fuel receipt we can claim the VAT back. But I'll have to do a manual adjustment to the VAT Return until Xero adds the option to choose a VAT rate.