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188 votes
Hey community, we know how this feature would really help reduce manual work, make reconciliation smoother, and give you more confidence when processing your bills, and managing orders.
Some customers have shared a possible solution for the time being of using the bill’s reference field for the PO number. We know this isn’t perfect, but might help in the interim.
I’m pleased to share that we’re refreshing purchase orders at present, and taking on board all the feedback surrounding the top requests from our customers in these forums.
Linkage between Purchase orders and Bills is a high focus for our team in this space. While we can’t give timelines atm, we’ll move the idea to In discovery and keep you updated as work progresses. 😊
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Jessica Rees Middleton
supported this idea
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Following on from all the comments below. I persuaded our accounts management to start doing POs through Xero rather than as separate PDFs so the system was more streamlined, only to find out that they don't link to anything?
surely it is part of a simple reconciliation process, create PO, supplier bills/invoices against that PO - we had planned to keep the same reference numbers so the linking would be clear and easy. then when the payment is made to that supplier, and the bank reconciliation happens, all of it is locked together as one "transaction pack" for want of a better term. What is the point of Xero having a PO function if it doesnt link to the rest of the process?
Like others below, it will happen regularly for us that a PO is created for a scope of work or set of deliverables and the supplier will invoice against the PO number multiple times throughout a project, so our accounts need to be able to track how much of the PO is left available and helps with cost management in terms of clear oversight to not overpay.
For instance, a new PO would need to be raised before further invoices could be raised by the supplier