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  1. Quotes - Convert to a deposit invoice and remaining amount invoice

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    14 comments  ·  Invoices & quotes » Quoting  ·  Admin →
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    In development  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi team, thanks for explaining the importance of this idea to your business workflows.

    Right now, we’re developing a quote deposit flow where you'll be able to set one deposit as a fixed amount or percentage. 😊

    Once available and your quote is accepted, Xero will automatically create and send the deposit invoice, with the remaining balance due later. This is intended to make the deposit and balance easier to track in Xero, without manually raising the first invoice.

    It's actively being worked on and already with a small limited group of users. We’ll share updates when the rollout progresses, in the new year.

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    Kevin Oswin commented  · 

    I am exploring transferring our quote generation from an external system to Xero however the benefits are not stacking up at present. Here is what I would need to get me over the line.

    1. We usually require a deposit at the time that the customer accepts the quote. It would be good to show the deposit required on the quote - for us this is usually 50% and we add that into the quote terms. It would be useful though to specify a percentage deposit in Xero and then show this amount at the bottom of the quote. My current quote system does not do this.

    2. When a customer accepts a quote online it would be great if the system then offered our payment services as a way of paying the deposit. To be clear we do not usually invoice for the goods until they are installed as this is when the warranty starts. At present we enter deposits as prepayments which are then allocated to the invoice when it is raised.

    3. As another option it would be good to have a "Pay Deposit Now" option on PDF quotes which then links through to our payments services with just the deposit amount.

    Thanks

    Kevin Oswin supported this idea  ·