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  1. Invoice Branding - More Customisation and font options

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    26 comments  ·  Invoices & quotes » Invoicing  ·  Admin →
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    In development  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi team, I'm pleased to share an update with everyone here. As you may have noticed we've been rolling out a new branding experience with our new invoice editor.

    This replaces the older Standard branding templates with the ability to quickly and easily modify the content and layout of your invoices. along with a preview so you can see what changes will look like to your customers. 🥳

    It's in the process of being released to all users and I'll round back to confirm when available to all!

    An error occurred while saving the comment
    Sylvia Petlach commented  · 

    Xero does not provide a dedicated field on customer invoices for a client’s Purchase Order (PO) number. This is a significant limitation for B2B users.

    Many organisations, particularly medium and large companies, require invoices to reference an approved PO number for their accounts payable processes. In some cases, invoices are not processed or paid at all unless the PO number is clearly and separately identified.

    Currently, users are forced to include PO numbers in the invoice description or reference field. This is a workaround, not a solution. It makes automated PO-to-invoice matching on the customer’s side more difficult, increases manual handling, and directly contributes to delayed payments and unnecessary administrative overhead — for both the supplier and the customer.

    A clearly labelled, dedicated PO Number field on invoices (visible on the invoice PDF and available via API and exports) should be standard functionality. Its absence creates friction in otherwise automated workflows and does not align with common, real-world accounting and procurement practices.