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1. Expense Claims - Split expense claims over multiple projects

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   4 comments  ·  Projects & tracking » Projects  ·  delete…  ·  Admin →
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   Not in pipeline  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi everyone, we appreciate the engagement here.

   While it's not possible to edit an expense from the generated bill, it's possible to edit the expense receipt from within the expenses feature.

   We'd like to highlight the options shared earlier in the thread here (thanks!)

   Editing an expense can be done by a user with the appropriate permissions after it's been submitted. You'd click the Go to Expenses button on the bill and from here you can edit and itemise the receipt to split this across projects.

   The only time this isn' possible is once the Bill has had a payment applied, in which can you'd need to first remove & redo before you can edit the receipt.

   Alternatively, there is also the ability for a Submitter to itemise the receipt when creating and before submitting.

   We want to be upfront that we don't have any plans for enabling this capability from the generated bill directly.

   Hi everyone, we appreciate the engagement here.

   While it's not possible to edit an expense from the generated bill, it's possible to edit the expense receipt from within the expenses feature.

   We'd like to highlight the options shared earlier in the thread here (thanks!)

   Editing an expense can be done by a user with the appropriate permissions after it's been submitted. You'd click the Go to Expenses button on the bill and from here you can edit and itemise the receipt to split this across projects.

   The only time this isn' possible is once the Bill has had a payment applied, in which can you'd need to first remove & redo before you can edit the receipt.

   Alternatively, there is also the ability for a Submitter to itemise the receipt when creating and before submitting.

   We want to be upfront that we don't have any plans for enabling this capability… more

   An error occurred while saving the comment
   Choy Ling Kwok commented  ·  16 October, 2026  ·  Edit…  ·  delete…

   to enable "Split function" for Expense Claims during bank reconciliation?
   User upload 1 claim for entire order placed with Vendor. But Vendors charges several payments for this order based on each delivery.

   Save Submitting...
   Choy Ling Kwok supported this idea  ·  16 October, 2026