It should be possible to process a supplier credit note without attaching it to a specific invoice.
Sometimes bills/invoices have already been paid and so the credit note cannot be allocated to them. If you then have to allocate the credit note to any random bill/invoice, it makes the remittance advice useless because it shows the wrong amount owed for that particular bill/invoice which may confuse the supplier.
You should be able to go into Bills 'Awaiting payment', select a bunch of bills/invoices and credit notes for one or more suppliers, click 'Make payment' and Xero will create a batch payment for that supplier that totals to the right amount (invoices for the suppliers minus credit notes for the suppliers), export an ABA file (for the bank) containing the totals to be paid (totalled by supplier if you selected more than one) and then make the payment and later reconcile the batch payment. I suppose that if the credit notes totalled to more than the invoices (and hence you'd be trying to make a negative payment) then Xero should warn you and refuse to proceed but apart from that, it should be allowed. And you should be able to then easily send the reconciliation notifications to each supplier which contain a list of all the invoices AND credit notes that get you to the total that was actually paid. Period. That is how it should work because that is how we operate as businesses and how we want the system to work so that it fits in with how we operate. Sure, if there are instances where it makes sense to apply a credit to one particular invoice then we should still be able to do that but we shouldn't be FORCED to operate in that (often) nonsensical way!
Batch payments of bills should definitely be allowed to include both bills/invoices and credit notes. Please implement this !!!
Shane Ray
supported this idea
·
It should be possible to process a supplier credit note without attaching it to a specific invoice.
Sometimes bills/invoices have already been paid and so the credit note cannot be allocated to them. If you then have to allocate the credit note to any random bill/invoice, it makes the remittance advice useless because it shows the wrong amount owed for that particular bill/invoice which may confuse the supplier.
You should be able to go into Bills 'Awaiting payment', select a bunch of bills/invoices and credit notes for one or more suppliers, click 'Make payment' and Xero will create a batch payment for that supplier that totals to the right amount (invoices for the suppliers minus credit notes for the suppliers), export an ABA file (for the bank) containing the totals to be paid (totalled by supplier if you selected more than one) and then make the payment and later reconcile the batch payment. I suppose that if the credit notes totalled to more than the invoices (and hence you'd be trying to make a negative payment) then Xero should warn you and refuse to proceed but apart from that, it should be allowed. And you should be able to then easily send the reconciliation notifications to each supplier which contain a list of all the invoices AND credit notes that get you to the total that was actually paid. Period. That is how it should work because that is how we operate as businesses and how we want the system to work so that it fits in with how we operate. Sure, if there are instances where it makes sense to apply a credit to one particular invoice then we should still be able to do that but we shouldn't be FORCED to operate in that (often) nonsensical way!
Batch payments of bills should definitely be allowed to include both bills/invoices and credit notes. Please implement this !!!