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  1. Invoices/Bills - Separate field for posting date and invoice date

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    105 comments  ·  Purchase orders, bills & inventory » Bills  ·  Admin →
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    submitted  ·  AdminHannah G (Admin, Xero) responded

    Hi community, we appreciate this idea has collected a fair amount of interest which has all been shared with and reviewed by the product team.

    While this isn't currently being worked on there are other ideas this team are working on right now, including a bulk void feature and highlighting rows when selected. Although these features are still under development process and we don't have confirmed release dates yet.

    With regards to having a separate field for the posting date and invoice date, our team is interested in better understanding this idea as it may be something they look to develop down the track. They really appreciate and encourage you to continue to share your experiences, pain points and insights. This will help them understand how this feature can benefit you and other customers, as well as gauge demand for it.

    As always, if there's any change we will…

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    Sophie Steadman commented  · 

    Would be a brilliant idea to add a Posting Date field, independent of the Invoice Date, for all manual journals, bills, and invoices on Xero.

    Currently, Xero’s reliance on the Invoice Date to drive General Ledger impact creates significant issues during month-end closes. Specifically:

    Financial Integrity: When an invoice dated for a prior (closed) month arrives late, users are forced to choose between accurate aging (using the real invoice date) and accurate reporting (using a current date to avoid altering closed books).

    Audit Compliance: A separate posting date provides a transparent audit trail, showing exactly when a transaction was recognized in the accounts regardless of the document date.

    Accrual Accuracy: This feature would allow for better alignment with the matching principle, ensuring expenses are recorded in the period they were incurred without sacrificing the legal data on the source document.

    Many mid-market and enterprise accounting systems already utilize this dual-date system. As Xero continues to scale with larger businesses, this functionality is essential for maintaining professional accounting standards and preventing "drifting" balances in prior periods.

    Sophie Steadman supported this idea  ·