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  1. Invoices/Bills - Separate field for posting date and invoice date

    254 votes

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    106 comments  ·  Purchase orders, bills & inventory » Bills  ·  Admin →
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    Not in pipeline  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi community, we understand there are differing needs in this idea for why you’d like a separate posting date alongside the invoice or bill date. Whether it’s for reporting, compliance, or just a more accurate view of when things happened.

    While this has been carefully considered, we want to be transparent with everyone here, that this is not something we have plans for developing in the near term.

    We know given the interest in this that this is not the update you’re hoping for, and please know that we’ll continue to track votes this idea receives for future consideration. We’ll keep you posted if things change down the line.

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    Sophie Steadman commented  · 

    Would be a brilliant idea to add a Posting Date field, independent of the Invoice Date, for all manual journals, bills, and invoices on Xero.

    Currently, Xero’s reliance on the Invoice Date to drive General Ledger impact creates significant issues during month-end closes. Specifically:

    Financial Integrity: When an invoice dated for a prior (closed) month arrives late, users are forced to choose between accurate aging (using the real invoice date) and accurate reporting (using a current date to avoid altering closed books).

    Audit Compliance: A separate posting date provides a transparent audit trail, showing exactly when a transaction was recognized in the accounts regardless of the document date.

    Accrual Accuracy: This feature would allow for better alignment with the matching principle, ensuring expenses are recorded in the period they were incurred without sacrificing the legal data on the source document.

    Many mid-market and enterprise accounting systems already utilize this dual-date system. As Xero continues to scale with larger businesses, this functionality is essential for maintaining professional accounting standards and preventing "drifting" balances in prior periods.

    Sophie Steadman supported this idea  ·