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  1. Invoices/Bills - Separate field for posting date and invoice date

    254 votes

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    106 comments  ·  Purchase orders, bills & inventory » Bills  ·  Admin →
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    Not in pipeline  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi community, we understand there are differing needs in this idea for why you’d like a separate posting date alongside the invoice or bill date. Whether it’s for reporting, compliance, or just a more accurate view of when things happened.

    While this has been carefully considered, we want to be transparent with everyone here, that this is not something we have plans for developing in the near term.

    We know given the interest in this that this is not the update you’re hoping for, and please know that we’ll continue to track votes this idea receives for future consideration. We’ll keep you posted if things change down the line.

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    Alex Chew commented  · 

    Dear Team,

    I'm a new user to Xero and realized that the posting date for bills entered is default linked to the invoice date.
    This cannot be the case as there will be instances where invoices only come in much later than the financial month closing (i.e. Invoice dated in Jan 2026 only reaches us in Mar 2026, 2 months after the financial month is already closed). The correct method would be to accrue for it in Jan 2026, and key in the actual invoice in Mar 2026.
    Please review this as it's a critical aspect of accounting.

    Aside to other users, how do you all tackle this? Amend invoice date to reflect the accurate month for posting purposes and record the actual invoice date in another column?

    Alex Chew supported this idea  ·