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  1. Invoices/Bills - Separate field for posting date and invoice date

    257 votes

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    106 comments  ·  Purchase orders, bills & inventory » Bills  ·  Admin →
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    Not in pipeline  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi community, we understand there are differing needs in this idea for why you’d like a separate posting date alongside the invoice or bill date. Whether it’s for reporting, compliance, or just a more accurate view of when things happened.

    While this has been carefully considered, we want to be transparent with everyone here, that this is not something we have plans for developing in the near term.

    We know given the interest in this that this is not the update you’re hoping for, and please know that we’ll continue to track votes this idea receives for future consideration. We’ll keep you posted if things change down the line.

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    Bethany Tudge commented  · 

    Hi, with regards to having a separate field for the posting date and invoice date, it is primarily to recognise a cost/expense in the month it is posted whilst still being able to post it with the correct supplier invoice date as this affects payment in line with due dates. This is because we sometimes receive late invoices from suppliers, for example, we may receive a cleaning invoice on the 14/07/25 but the invoice is dated 30/06/25 and is for cleaning services in June. Currently Xero only allows us to process this under a July date if we have locked the dates down, but we need to be able to process this with a correct invoice date of 30/06/25 but a posting date of 14/07/25, so the cost is recognised in July rather than June. This may be different for some businesses but for this one, we have already reported on the June management accounts and cannot make any changes/adjustments to them, hence why we have to recognise the cost in July. Hope this all makes sense!

    Bethany Tudge supported this idea  · 
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    Bethany Tudge commented  · 

    Create the functionality to post supplier (overhead) invoices with an effective date within the current month, regardless of the actual date of the invoice itself. I.e. I want/need to be able to process supplier invoices that are received late as the date they have been generated, but to still recognise the expense in the current month's P&: rather than change a previous/historical one that has already been closed off/finalised.