Purchase orders, bills & inventory

390 results found

1. **Title:** Purchase Order–Only User Access (No Bills Visibility) **Request:** We would like the ability to assign users access to purchase

   Title: Purchase Order–Only User Access (No Bills Visibility)

   Request:
   We would like the ability to assign users access to purchase orders only, without any visibility of supplier bills or broader financial information.

   Use Case:
   In our business, operational staff (e.g. apprentices, site staff, or project team members) need to raise and manage purchase orders as part of their role. However, they should not have access to financial data such as supplier bills, costs, or payment details.

   Current Issue:
   At present, Xero user roles bundle purchase order access together with bills and supplier information. This means we cannot safely allow team members to create POs without also exposing sensitive financial data.

   Impact:

   • Limits our ability to delegate purchasing tasks
   • Creates unnecessary risk by exposing financial information
   • Forces us to rely on manual processes or external tools

   Suggested Solution:
   Introduce more granular permissions that allow:

   • Create/edit/view purchase orders
   • Without access to bills, payments, or full supplier financial data

   Benefit:
   This would allow businesses to safely involve operational staff in procurement workflows while maintaining appropriate financial controls.

   ---

   Title: Purchase Order–Only User Access (No Bills Visibility)

   Request:
   We would like the ability to assign users access to purchase orders only, without any visibility of supplier bills or broader financial information.

   Use Case:
   In our business, operational staff (e.g. apprentices, site staff, or project team members) need to raise and manage purchase orders as part of their role. However, they should not have access to financial data such as supplier bills, costs, or payment details.

   Current Issue:
   At present, Xero user roles bundle purchase order access together with bills and supplier information. This means we cannot safely allow team… more

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   0 comments  ·  Purchase orders  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

2. report option to show price increases on products and services

   Need a report option to show price increases on products and services purchased and sold please

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   0 comments  ·  Inventory  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

3. Lock Dates - Allow old bills/invoices to fall into current accounting period

   Once you close a period, pulled all the accounts and happy with the financial position, you close the period to stop posting to that period. But when you receive a old supplier invoice, which has been accrued in, Xero does not allow you to post the invoice without re-opening the period date. This means, you either reverse your accrual journal to post the older invoice, changing the financial position or manully altering the invoice date, to post it into current period. Increases workload and hassle. It also means your supplier account does not mirror with their accounts with dates. Xero should allow invoices to be automatically posted to open period.

   Once you close a period, pulled all the accounts and happy with the financial position, you close the period to stop posting to that period. But when you receive a old supplier invoice, which has been accrued in, Xero does not allow you to post the invoice without re-opening the period date. This means, you either reverse your accrual journal to post the older invoice, changing the financial position or manully altering the invoice date, to post it into current period. Increases workload and hassle. It also means your supplier account does not mirror with their accounts with dates. Xero… more

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   submitted  ·  19 comments  ·  Bills  ·  delete…  ·  Admin →
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4. Inventory - Hide Archived Items

   To be able to hide Archive items from the Inventory Item Summary Report

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   0 comments  ·  Inventory  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

5. Instead of "Batch Payment" as a bank account reference, the Batch Payment particulars are used

   We regularly pay, or have direct debits, to a supplier with multiple bills, but the supplier's name does not appear on the bank transaction if "batch payments" are used.

   Unlike invoice payments/deposits, the reference (supplier's name) does not appear on the bank transaction.

   See the snapshots for clarification.

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   0 comments  ·  Paying bills  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

6. Bills - Drag and drop Files from email into Xero

   In the Bills section under- New Bill and Upload Bill you cannot currently drag and drop the file from an email into the box. You either have to email or download the file would be time saving if you could just drag and drop straight from email into the new bill box.

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   submitted  ·  8 comments  ·  Bills  ·  delete…  ·  Admin →
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7. Reference field - Information no longer carries across when creating New Bill from Purchase order

   We would like to raise a concern regarding a recent update to the Purchase Order function, which is now causing operational issues for us.

   Previously, within a Purchase Order, we could select the three dots at the top of the screen, choose “Copy to…”, and then select either Bill, Purchase Order, or Invoice. This process worked well and ensured that all relevant details transferred correctly.

   However, following the recent update, the options have changed. We now only see “Copy to Invoice”, while Bill has been replaced with a blue “Create Bill” button. To create a Bill, we must manually select the items to transfer, this is a good change.

   However, the main issue is that when creating the Bill this way, the Reference field that we originally entered on the Purchase Order no longer carries across. Instead, the Bill reference defaults only to the Purchase Order number.

   This is a significant problem for us, as we rely on both fields being retained:

   Order Number = Purchase Order number
   Reference = Our own internal/supplier reference entered manually

   We need both details to transfer automatically from the Purchase Order to the Bill (and ideally Invoice as well), as each serves a different and important purpose in our records.

   We would therefore appreciate clarification on:

   • Why are changes being made without prior notice to customers
   • Why customer workflows and required data fields were not considered before implementation
   • Whether both Order Number and Reference can be corrected to be carried through going forward

   From a usability perspective, it would make far more sense to retain both fields rather than replacing one with the other.

   We would appreciate your urgent response, as this update is disrupting our normal processes and I can't believe we are the only ones having this issue.

   We would like to raise a concern regarding a recent update to the Purchase Order function, which is now causing operational issues for us.

   Previously, within a Purchase Order, we could select the three dots at the top of the screen, choose “Copy to…”, and then select either Bill, Purchase Order, or Invoice. This process worked well and ensured that all relevant details transferred correctly.

   However, following the recent update, the options have changed. We now only see “Copy to Invoice”, while Bill has been replaced with a blue “Create Bill” button. To create a Bill, we must manually select… more

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   1 comment  ·  Bills  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

8. Batch Payments

   Batch Payments - Increase max items per page to 500. We are a large company and often have 200+ bills to pay at one time, meaning we need to create two batches for the one payment run.

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   0 comments  ·  Paying bills  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

9. credit note

   It would be really helpful to be able to allocate a credit note against the supplier account rather than against individual purchase invoices. We receive supplier credit notes for discounts applied for purchases which don't relate to an invoice so the only way we can account it for them is to use any purchase invoice which then reduces the invoice amount. It can be confusing for the supplier when the invoice amounts do not match.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

10. Feature Request – Purchase Order to Invoice Matching Workflow

    I wanted to share a workflow improvement idea based on how we currently use Xero alongside EzzyBills.

    At present, our process is:

    Staff raise purchase orders internally
    Orders are placed with suppliers
    Supplier invoices are received and imported via EzzyBills
    Invoices are then posted directly into Xero

    The challenge we have is that the purchase order currently serves very little practical purpose in the system, as the invoice effectively becomes the trigger document for processing and approval.

    What we would find highly valuable is:
    A feature that allows imported invoices (via EzzyBills or similar integrations) to be automatically or manually matched against existing purchase orders.

    Key benefits would include:

    Turning purchase orders into meaningful control documents rather than standalone records
    Enabling variance checking (price/quantity differences)
    Improving financial control and audit trails
    Reducing manual reconciliation effort
    Supporting better approval workflows before payment

    Ideally, this could include:

    Suggested PO matching based on supplier, amount, or reference
    Highlighting discrepancies between PO and invoice
    Allowing partial matches or multiple POs per invoice where required

    At the moment, the lack of this linkage means the PO process is largely duplicated effort without system enforcement.

    I believe this would add significant value for businesses using Xero alongside invoice capture tools and strengthen the overall purchasing workflow.

    Happy to discuss further or provide more detail on our use case if helpful.

    I wanted to share a workflow improvement idea based on how we currently use Xero alongside EzzyBills.

    At present, our process is:

    Staff raise purchase orders internally
    Orders are placed with suppliers
    Supplier invoices are received and imported via EzzyBills
    Invoices are then posted directly into Xero

    The challenge we have is that the purchase order currently serves very little practical purpose in the system, as the invoice effectively becomes the trigger document for processing and approval.

    What we would find highly valuable is:
    A feature that allows imported invoices (via EzzyBills or similar integrations) to be automatically or manually… more

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    0 comments  ·  Purchase orders  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

11. Date selector in Purchase Orders should be Sunday to Saturday

    Date selector in Purchase Orders should be Sunday to Saturday

    I’d like to request an update to the New Purchase Order date selector so the calendar can display Sunday–Saturday instead of Monday–Sunday, or at least follow the same week-start setting used elsewhere in Xero.

    Most US calendars and business workflows use a Sunday–Saturday view, so this change would make the Purchase Order date picker more intuitive and consistent with other Xero transaction screens (like invoices and bills), reducing date entry mistakes and improving usability for US-based users.

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    1 comment  ·  Purchase orders  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

12. A quicker motion between entering draft bills

    When you approve a bill it pops up with a notice saying add another bill, it should say back to (whatever screen you were on) i.e. I tend to upload bulk to the the ai section to which they then enter drafts. I have to manually go back to drafts each time to enter the next bill whereas it could automatically just take me where I need to go or at least offer the function

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    0 comments  ·  Bills  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

13. More Inventory History

    Please allow for more history of inventory items. Sometimes it is easier to look up an item to find latest bill to see last price paid to vendor. As it is now item history only allows one to see +/- 30 transactions. It would be nice to have the option to see more than this. Other areas of Xero allow for this option.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

14. go back to the old system of paying by check.With new system you have to re-enter the vendor information to send a payment. Don't like it. H

    I don't like the new vendor payment system. I want go back to the old system of paying by check. With new system you have to re-enter the vendor information to send a payment. Don't like it. How do i revert back to paying with my own checks.

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    1 comment  ·  Paying bills  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

15. Statements - Set up Vendor Statement Cycle Date

    Statements - Set up Vendor Statement Cycle Date

    Update vendor settings to set a statement billing cycle to be offset from a calendar month. I have multiple vendors that cycle bills prior to calendar month end, and that impacts the month the bill is due. Xero's automatic due date will populate an incorrect due date if a bill falls between the statement cycle date and the calendar month end.

    For example, I have a vendor where my statement ends on the 25th of the month, and the bill due date is the 25th of the month following the statement cycle date. So a an invoice dated 3/24/2026 will be due 4/25/2026, but an invoice dated 3/26/2026 will be due 5/25/2026. I have to pay close attention to (and manually change) the due date of any invoice that falls between the 25th and 31st of the month.

    Statements - Set up Vendor Statement Cycle Date

    Update vendor settings to set a statement billing cycle to be offset from a calendar month. I have multiple vendors that cycle bills prior to calendar month end, and that impacts the month the bill is due. Xero's automatic due date will populate an incorrect due date if a bill falls between the statement cycle date and the calendar month end.

    For example, I have a vendor where my statement ends on the 25th of the month, and the bill due date is the 25th of the month following the statement cycle… more

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    0 comments  ·  Bills  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

16. UPC on Purchase Order

    Include the UPC on the purchase order PDF so that you can communicate the supplier item code when buying, which is often different than the product SKU.

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    0 comments  ·  Purchase orders  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

17. Add Product Cost Field to Product Card

    There's current a price the product is sold at, but not a cost we purchase it at. Adding this field would set the cost (pre-populate) on a PO when ordered, which could be overridden on a PO if needed.

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    0 comments  ·  Inventory  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

18. uploading bills

    When uploading bulk bills it would be great to have a column in the draft bills list to show what account the bill has been auto assigned to. Then select the bills you're happy with and bulk approve. Currently going into each bill, approving and then navigating two or three steps to get back to the draft bill list almost makes Hubdoc look efficient...

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

19. edit photo of a bill captired in the app

    Allow simple editing of the photo of a bill taken in the Xero app when creating a new bill (draft bill or file \inbox).

    Primarily the ability to crop the image, but ideally some simple AI processing to straighten the bill, crop the borders & perhaps optimise the contrast & brightness

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    0 comments  ·  Bills  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

20. allow bills created from the files inbox to use a default VAT code from the supplier record

    Allow bills created from the files inbox to use a default VAT rate which could be set in the supplier record, this will massivley speed review of these bill, or where the category is picked up by Xero, use the default VAT rate for that category.

    At the moment it takes longer to process bills through the inbox, than the old way as draft bills, although more information is recorded, I'm not sure of the benefit of a slower process

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂