Purchase orders, bills & inventory

473 results found

1. Improvement to partial order fulfilment

   Hi Xero Product Team,

   I'd like to suggest an improvement to the current Purchase Order to Bill workflow, specifically around partial order fulfilment.

   The Problem

   When a supplier partially fills a purchase order, creating a bill for only the delivered items currently requires the following manual steps:

   1. Open the purchase order and select 'Copy to Bill'
   2. Manually delete all line items that have NOT yet been delivered from the copied bill
   3. Return to the original purchase order and manually delete all line items that HAVE been billed

   This process is time-consuming and error-prone, as every partial delivery effectively doubles the workload — the same line items must be managed in two separate places.

   The Suggested Improvement

   It would be far more efficient if users could select specific line items directly within the purchase order to generate a bill from. The selected items would be carried across to the new bill automatically, and simultaneously marked as billed (or removed) from the purchase order — all in a single action.

   This would:
   - Eliminate the need for manual deletions in both the bill and the purchase order
   - Reduce the risk of human error
   - Accurately reflect the outstanding balance of a purchase order in real time
   - Save significant time for businesses dealing with frequent partial deliveries

   This type of workflow is common in businesses that deal with suppliers on backorder or staged deliveries, and I believe it would be a valuable enhancement for many Xero users.

   Thank you for considering this suggestion.

   Hi Xero Product Team,

   I'd like to suggest an improvement to the current Purchase Order to Bill workflow, specifically around partial order fulfilment.

   The Problem

   When a supplier partially fills a purchase order, creating a bill for only the delivered items currently requires the following manual steps:

   1. Open the purchase order and select 'Copy to Bill'
   2. Manually delete all line items that have NOT yet been delivered from the copied bill
   3. Return to the original purchase order and manually delete all line items that HAVE been billed

   This process is time-consuming and error-prone, as every partial delivery effectively doubles the… more

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   0 comments  ·  Purchase orders  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

2. Purchase orders - Leave delivery telephone number blank

   Why does the delivery telephone number autofill with the business telephone number?

   I put the delivery name and number in the attention field of the delivery address in contacts. When the purchase order autofilled the name, with the name and number, I have been cuting and pasting the number across from the name field to the telephone field.

   Now new purchase orders is auto filling the telephone field with the business number which is not always the delivery phone number!

   It looks like the contacts part of xero needs to have a dedicated place for a delivery phone number for new purchase orders to point at. Or leave it blank!

   Also, the usual complaints of everything being too massive and using the full width of the page is infuriating, but we all know those complaints are just shrugged off. Xero now looks like baby's 1st accounting package. It's embarrasing.

   I've also encountered bugs but after spending a lot of my time reporting bugs in the past to be completely ignored I won't waste my time being your free beta tester any more.

   Why does the delivery telephone number autofill with the business telephone number?

   I put the delivery name and number in the attention field of the delivery address in contacts. When the purchase order autofilled the name, with the name and number, I have been cuting and pasting the number across from the name field to the telephone field.

   Now new purchase orders is auto filling the telephone field with the business number which is not always the delivery phone number!

   It looks like the contacts part of xero needs to have a dedicated place for a delivery phone number for… more

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   1 comment  ·  Purchase orders  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

3. Lock Dates - Allow old bills/invoices to fall into current accounting period

   Once you close a period, pulled all the accounts and happy with the financial position, you close the period to stop posting to that period. But when you receive a old supplier invoice, which has been accrued in, Xero does not allow you to post the invoice without re-opening the period date. This means, you either reverse your accrual journal to post the older invoice, changing the financial position or manully altering the invoice date, to post it into current period. Increases workload and hassle. It also means your supplier account does not mirror with their accounts with dates. Xero should allow invoices to be automatically posted to open period.

   Once you close a period, pulled all the accounts and happy with the financial position, you close the period to stop posting to that period. But when you receive a old supplier invoice, which has been accrued in, Xero does not allow you to post the invoice without re-opening the period date. This means, you either reverse your accrual journal to post the older invoice, changing the financial position or manully altering the invoice date, to post it into current period. Increases workload and hassle. It also means your supplier account does not mirror with their accounts with dates. Xero… more

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   submitted  ·  17 comments  ·  Bills  ·  delete…  ·  Admin →
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4. Allow Bill Credit Notes to be assigned to customers

   You are currently able to allocate Bills to customers in Xero, but not supplier Credit Notes. Adding this feature will make recharging costs simpler to manage, for those who use Xero for invoicing.

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   0 comments  ·  Bills  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

5. Bills - Drag and drop Files from email into Xero

   In the Bills section under- New Bill and Upload Bill you cannot currently drag and drop the file from an email into the box. You either have to email or download the file would be time saving if you could just drag and drop straight from email into the new bill box.

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   submitted  ·  7 comments  ·  Bills  ·  delete…  ·  Admin →
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6. Creating Bill from a Purchase order include PO on screen

   Before this latest upgrade, when you created a Bill from a Purchase order, the PO number was up at the top of the screen, so you could add it easily to the Bill, now it's not there!!! This is annoying have to write it down. Love this to come back PLEASE.

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   0 comments  ·  Bills  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

7. Add Repeating to the main Sales and Purchases menus

   There is no quick way to get to repeating invoices or bills, this is a key workflow for a service business like ours. Likewise no easy way to create a new repeating invoice/bill from other screens.

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   2 comments  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

8. Submit for approval and Next

   The ability to Submit for approval & view Next when working through draft bills. Sometimes I need to submit all the bills for approval before they are paid and it is quite time consuming that each time I submit for approval you need to go back to drafts to select the next bill. Like with Approve and Next - Submit and Next would be very handy

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   1 comment  ·  Bills  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

9. Batch Payment - South African banks - Correct CSV export

   Batch Payment - South African banks - CSV export

   Batch payment export to pay suppliers in Capitec Bank (or other banks) via CSV file upload. The current export does not create the correct fields. Not in correct order and do not contain all necessary fields.

   This is a critical part of the accounting process.

   Below should be included in that order, I believe this will take minimal development from xero and will make a huge impact on efficiency for the South African xero clients.

   CSV export with columns with the following information:
   A = Beneficiary Branch Code (FIELD NOT IN CURRENT CSV EXPORT)
   B = Beneficiary Account number
   C = Payment amount without the Rand sign, from 0.01 to 999999.99
   D = Their reference (FIELD NOT IN CURRENT CSV EXPORT)
   E = Your reference (FIELD NOT IN CURRENT CSV EXPORT)
   F = Beneficiary name, up to 16 characters

   Batch Payment - South African banks - CSV export

   Batch payment export to pay suppliers in Capitec Bank (or other banks) via CSV file upload. The current export does not create the correct fields. Not in correct order and do not contain all necessary fields.

   This is a critical part of the accounting process.

   Below should be included in that order, I believe this will take minimal development from xero and will make a huge impact on efficiency for the South African xero clients.

   CSV export with columns with the following information:
   A = Beneficiary Branch Code (FIELD NOT IN… more

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   1 comment  ·  Paying bills  ·  Edit…  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

10. Allocate lines of Bills to a Master job allocation

    Allocate Bills from suppliers (such as Bunnings or Bowens) to one master job, rather than needing to manually enter this against each line item.
    This happens in MYOB and is very handy

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    1 comment  ·  Bills  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

11. Purchase Orders - Ability to view attachments beside the purchase order

    Purchase Orders - The ability to view attachments beside the purchase order has been lost in the recent upgrade.

    Bills have retained this feature, while this function has been lost in the Purchase Order window.
    You now must open a second window to view attachments e.g. Packing slips/ Invoices when reconciling or creating new POs. This detracts from the user experience and makes this process cumbersome.

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    0 comments  ·  Purchase orders  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

12. New Bill/New Credit Note single button

    There are similar post about single click bills being requested, but I'd like to add Credit Notes to this...

    I really dislike not being able to just click a single button to add a new bill or CN, from the Bills screen.
    99% of the entries on this page will be new bills, and credit notes. Why are the options to create a new bill or credit note lumped in with Import from CSV, New Repeating Bill, or the ridiculously useless upload or email options for bills? Those last 2 add nothing to our productivity, as whatever is uploaded will still require most of it to be amended manually anyway...

    Long story short: add a "new Bill" and "new Credit Note" button at the top of the screen, and leave the less-used items in the dropdown.

    There are similar post about single click bills being requested, but I'd like to add Credit Notes to this...

    I really dislike not being able to just click a single button to add a new bill or CN, from the Bills screen.
    99% of the entries on this page will be new bills, and credit notes. Why are the options to create a new bill or credit note lumped in with Import from CSV, New Repeating Bill, or the ridiculously useless upload or email options for bills? Those last 2 add nothing to our productivity, as whatever is uploaded will… more

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    0 comments  ·  Bills  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

13. Automatic Currency exchange from Invoice to Purchase Order

    The new changes to the Purchase Orders are terrible.
    Still haven't fixed the option to copy from invoice to PO without having to go into the invoice list to do it from there, from the first upgrade, but now you have taken away how the PO would convert a foreign currency to AUD automatically when copied from the invoice to a PO.
    Our current workflow does not utilise FX conversion at the billing stage; instead, we issue Purchase Orders based on the specific exchange rate from the date our client invoice was settled.
    This now means we have to manually work this out each time which is a major bottleneck in our business.
    Please revert back. Upgrades are supposed to improve software not take away previously usable features.
    The new screen is also ******* the eye and harder to see all information in the fields.

    The new changes to the Purchase Orders are terrible.
    Still haven't fixed the option to copy from invoice to PO without having to go into the invoice list to do it from there, from the first upgrade, but now you have taken away how the PO would convert a foreign currency to AUD automatically when copied from the invoice to a PO.
    Our current workflow does not utilise FX conversion at the billing stage; instead, we issue Purchase Orders based on the specific exchange rate from the date our client invoice was settled.
    This now means we have to manually… more

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    0 comments  ·  Purchase orders  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

14. Purchase Order - Protect or Warn about Duplicate Line Items

    Currently it is possible to accidentally order the same item multiple times in a PO. This is especially easy in a longer purchase order.
    Please add in a popup or error to warn against this. Allow to continue if perhaps some people might require ordering the same items in one PO.

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    0 comments  ·  Purchase orders  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

15. Arrow option to toggle through bills under contact

    There should be an arrow button on the screen when viewing a bill under a specific contact, so that you can click this and move to the next bill and so on. This would make looking at bills much easier to navigate. At the minute, I am opening up each individual bill from the contact screen in a new tab, to find what I am looking for.

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    0 comments  ·  Bills  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

16. Bills - Highlight bills due to be paid by Direct Debit

    It would be great to have a Direct Debit flag on the Bills area. Especially on the ones waiting payment.
    That would allow us to know if a bill that is waiting payment is Direct Debit and we don't need to act, just wait to reconcile.
    I created a (terrible) mockup and attached it.

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    submitted  ·  18 comments  ·  Bills  ·  delete…  ·  Admin →
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17. Inventory - Invoice only users - Show Latest transactions

    I would like to submit a feature request regarding inventory visibility for invoice only users.

    It would be extremely helpful if invoice only users could access the “Latest transactions” section within each inventory item to view stock movement. During stocktakes, when discrepancies arise, we rely heavily on reviewing item movement to identify the cause and resolve issues efficiently.

    At present, granting access to this level of detail requires broader permissions, which then exposes reports and bank information. We would prefer our team members to have visibility over inventory movement only, without access to financial reports or sensitive accounts.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

18. Adjust multiple items

    Adjust multiple items

    Need add to Adjustment for multiple items options for Tracking category

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    0 comments  ·  Inventory  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

19. Attaching multiple invoice images to an email and not create a transaction for each but create a single transaction

    It would be good to have the option for emails sent to XERO which have more than one invoice attached to be dealt with in just one transaction. I've never had a need for XERO to create a transaction for every attachment, so if that is everyone's experience, then it would be good that happens, so maybe no option need be given.
    Currently the only way is to create a single PDF from multiple invoices, which requires third party software.

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    0 comments  ·  Bills  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

20. Invoicing - Edit Item Code without changing Description, qty or price

    When copying an invoice, we need to be able to copy and paste in the item code without it deleting all of the description, qty and cost.
    You can do this in classic invoicing, but when you do it in the updated invoicing it removes all the data on the line.

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    submitted  ·  6 comments  ·  Bills  ·  delete…  ·  Admin →
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