Settings and activity
4 results found
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111 votes
Heya team, thanks for all your input here. We hear you, and understand that being able to assign multiple tracking categories to pay items would improve your reporting capabilities, and simplify tracking costs for various projects, locations, or departments.
For now, we’d suggest using manual journals to split and reallocate payroll costs after a pay run. Alternatively as some have shared, you could create specific pay items for each tracking category combination, although we recognise this may not be suitable for all.
While this isn’t in our plans at this stage we understand the rationale here and will consider how tracking works within payroll closely as we continue to develop our roadmap.
If there are any changes or news for tracking in payroll we’ll be sure to update you of this here.
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Fiona Show
supported this idea
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53 votes
Hi everyone, thanks for sharing your feedback on payroll tracking. We understand some of you want to see gross wages, tax and super broken down by department and timesheet categories.
In May 2025 we released an update which allows super and leave to be allocated to employee groups, which helps track full wage expenses across departments or cost centre.
As you’re aware, our timesheet reports can be filtered by tracking categories, however the reports summarise hours rather than a total wage breakdown.
We've shared this idea with our product team. We really appreciate the feedback however further payroll tracking features are not in the near term roadmap so we'll update the status to Not in Pipeline at this time.
We’ll continue to monitor your interest and feedback as we plan future improvements to Payroll reporting.
Fiona Show
supported this idea
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293 votes
Hi everyone, we appreciate the number of users that'd like to see more mechanisms to assign and control who approves specific employee's claims.
Our product teams have a close eye on this idea, and while this feature is not in the roadmap atm, they'll keep reviewing this as they continue to plan and prioritise work for Expenses. So, if there us any shift in status we'll share an update to keep you all informed on the idea, here.
An error occurred while saving the comment Fiona Show
commented
We went for Zoho Expenses in the end and, so far, all seems fine. Our staff seem to like it, especially the mobile app to capture receipts on the go.
It exports all the documents as attachments to Xero, including the approval. So you have the full audit trail within Xero.
It does show 1 line in Xero per line item, rather than summarised by Account Code for the whole claim, which is slightly annoying but manageable.
An error occurred while saving the comment Fiona Show
commented
To anyone thing of using this, I'd say don't bother. Zoho Expenses is what you need.
Integrates automatically with Xero, with full audit trail.
User set up is pretty simple, and intuitive for users to use.
You can specify exactly who should approve whose expenses - and there's the option for out of office delegation to someone else.
Etc.An error occurred while saving the comment Fiona Show
commented
Who would even think to create this so that EVERY approver can see EVERYONE's expenses?! Crucial for me to want to proceed with Xero expenses - and, in fact is even more making me question if Xero is capable of offering the essential baseline functionality for a business. I'm sure it's fine for sole-traders, but otherwise frankly it's pretty hopeless.
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119 votes
Hey community, thanks for your detailed feedback on combining expenses into a single claim.
We recognise the value in creating a more streamlined process for submitting and approving multiple expenses, especially for events like business travel.
Our product team are currently reviewing this functionality and are in an initial discovery phase, but it isn’t set in their product roadmap yet. We’ve moved the status to In Discovery to reflect this.
We’re continuing to monitor feedback on this idea and will keep you updated.
An error occurred while saving the comment Fiona Show
commented
This is total madness. Who on earth wants to see 20 individual lines in their accounts for each trifling line on an expenses claim.
Not going to be using Xero expenses unless they sort out this and the equally bonkers approvals free-for-all.
100% agree - this is really important. the only way to do this at the moment is with manual Journals which is tedious, time-consuming and error prone!
No idea why it wouldn't be there as standard if 2 Tracking codes are available on all the other transactions.