Enter your idea

I can't comprehend how xero doesn't see this as standard for an expense management tool. We have multiple staff who submit monthly expenses with multiple lines. I would love to automate our expense process but without the ability to combine multiple expenses as one bill we will not be using this tool. Come on xero wake up

I agree - we have multiple expense types with different VAT rates on one expenditure claim. Only being able to pick one category and one VAT - effectively all allocated to the same expense line is in efficient and inaccurate. It also results in loss of VAT claim or an over claim. The work around of splitting the expense and say add three for one actual amount spent is time consuming and messes with the reconciliation. We are a charity and started to use XeroMe to streamline and automate but unfortunately this basic approach to expenses is causing problems, extra work and devalues the product. Please update - if we were entering manually from a receipt we could do this in Xero so why not in the automated section that we pay extra for?

There are many professionals on here asking for the same simple request. This needs an update.

Grouping multiple line items into an aggregated Expense report is required. We currently use Expensify to manage expense policy as well as simplifying reimbursement and reconciliation.

It would also be nice to set the ATO cents/km mileage rate in settings so that the rate defaults for mileage claims without requiring the employee to enter it for each mileage claim.

The last comment from Xero about this was in 2022. Please can we have an update? It's very important to be able to group expenses for each workshop or meeting together.

I too would like to have the ability to group individual expense lines into one expense claim.

I would then have a single bill to pay (an expense claim with multiple lines) appear in my Bills to pay, rather than one for each line.

It would also make entering/approving expenses easier for both the claimant and the Approver.

We currently use Webexpenses and it is really good but since we now had expenses as part of Xero I thought I would see if it could work for us but sadly not at the moment.

Having a single expense claim with multiple items and a single associated bill will reduce processing and aid historical reviews - please bring back the functionality that used to exist

I think the current system works fine, all you need is an ability to combine the individual lines with a monthly expense header that groups them all together, so as not to pollute the GL with unnecessary lines, and one that matches with the cash payment.

We are forced to look elsewhere because our users want to be able to submit one expense claim a month with multiple expense receipts

Please look into concur etc and update xero expense claims

We have been forced to stop using classic expenses as items can no longer be added from the mobile app - we trialled 'new' expenses a few years back but decided to stick with classic as it was not possible to integrate multiple items into a single claim - can this be looked at again in new expenses as it has brought our expenses system to a standstill. thanks

Please look at Visa's app or any number of other apps available free through the app stores to see what you need to add. It would be brilliant to be able to process these claims directly into Xero but the current functionality is woeful. Multiple receipts per claim, multiple cost codes per claim. Allocating single receipts across multiple cost centres would all be normal use cases.

I have employees submitting expense on Xero Me but some expenses (seperate cost) must be linked to different jobs or project and from Xero Me they are unable to do so. Please allow a option where cost can be split on Xero Me. That would help a great deal in when approving such submissions into the right project costs.

One of our clients asked me about this feature today, we have been looking how it is possible to do this and found this discussion which tells us we cant! For a company with many staff in the field, being able to see claims by 1 employee at a time seems crucial. So you know on the approve and pay side how much to send each staff member per term.

I would also like to be able to have one expense claim with multiple receipts

Currently Xero does not allow to reconcile single Expense clime line to multiple bank spending lines. You could do "split" to invoices reconciliation, but Xero does not allow it to Expense claim. You need to work way around it to do it simple reconciliation through Decline Expenses and add it by to lines and so on... Could you, Xero, please, add "Split" function to Expenses reconciliation.

A system requiring the separate submission of each expense must have been built by someone with xero experience in business travel!

We have moved over from another Accounting software and didnt have any issues with expense claims. There is no way that an employee will submit individual expenses because Xero doesnt have the function of having the option to upload photo receipts for each entry. This is going to fall back on Finance team to enter all these expenses line by line. Please can this function be expedited as soon as possible

i think the Xero expenses needs a re-think and complete work over

It's ridiculous having to make one entry for every single expense. Our staff travel a lot and their expense claims consist of multiple items. To create and expense (and a payment) for every item would be such a waste of time it wouldnt be worth it. When is Xero going to catch up and allow us to make actual expense claims?

Adding support for this too. Multiple line items on an expense allow for many different business accounting scenarios and also reduce overhead for the submitter and approver. Please consider adding this.