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I think the current system works fine, all you need is an ability to combine the individual lines with a monthly expense header that groups them all together, so as not to pollute the GL with unnecessary lines, and one that matches with the cash payment.

We are forced to look elsewhere because our users want to be able to submit one expense claim a month with multiple expense receipts

Please look into concur etc and update xero expense claims

We have been forced to stop using classic expenses as items can no longer be added from the mobile app - we trialled 'new' expenses a few years back but decided to stick with classic as it was not possible to integrate multiple items into a single claim - can this be looked at again in new expenses as it has brought our expenses system to a standstill. thanks

Please look at Visa's app or any number of other apps available free through the app stores to see what you need to add. It would be brilliant to be able to process these claims directly into Xero but the current functionality is woeful. Multiple receipts per claim, multiple cost codes per claim. Allocating single receipts across multiple cost centres would all be normal use cases.

I have employees submitting expense on Xero Me but some expenses (seperate cost) must be linked to different jobs or project and from Xero Me they are unable to do so. Please allow a option where cost can be split on Xero Me. That would help a great deal in when approving such submissions into the right project costs.

One of our clients asked me about this feature today, we have been looking how it is possible to do this and found this discussion which tells us we cant! For a company with many staff in the field, being able to see claims by 1 employee at a time seems crucial. So you know on the approve and pay side how much to send each staff member per term.

I would also like to be able to have one expense claim with multiple receipts

Currently Xero does not allow to reconcile single Expense clime line to multiple bank spending lines. You could do "split" to invoices reconciliation, but Xero does not allow it to Expense claim. You need to work way around it to do it simple reconciliation through Decline Expenses and add it by to lines and so on... Could you, Xero, please, add "Split" function to Expenses reconciliation.

A system requiring the separate submission of each expense must have been built by someone with xero experience in business travel!

We have moved over from another Accounting software and didnt have any issues with expense claims. There is no way that an employee will submit individual expenses because Xero doesnt have the function of having the option to upload photo receipts for each entry. This is going to fall back on Finance team to enter all these expenses line by line. Please can this function be expedited as soon as possible

i think the Xero expenses needs a re-think and complete work over

It's ridiculous having to make one entry for every single expense. Our staff travel a lot and their expense claims consist of multiple items. To create and expense (and a payment) for every item would be such a waste of time it wouldnt be worth it. When is Xero going to catch up and allow us to make actual expense claims?

Adding support for this too. Multiple line items on an expense allow for many different business accounting scenarios and also reduce overhead for the submitter and approver. Please consider adding this.

I would like to have the option in the App to be able to take multiple pictrues of long receipts or multi paged invoices and combine them into a single file rather than having multiple files attached to bills.

Adding my support for this too!

We're using Zoho Expense, which groups multiple claims into a single report. Our out-of-pocket expenses tend to be multiple small items, and it is much easier for our accounts team to check and manage reimbursements for these when grouped together - either by a specific event ('New York Business Trip') or a period of time ('Bob's expenses for May').

One difficulty to resolve would be the date of the claim. For example, would each item have individual dates, or would there be a single date based on the date submitted?

This is 100% needed in our business, we give people a daily allowance and having multiple smaller receipts is causing more admin for us to check the claims are valid and make sure that they don't go over their limit. Especially is someone submits a whole weeks worth of expenses in one submission

I 100% support this - the issue we are having is when a user posts an expense item say £15 for a taxi but this included a tip. The money coming though in the bank is say £14.50 and £0.50. We are not able to match this in the bank feed - i.e split a payments on expenses. You can do it against supplier bills I know but not an expenses. Also happens with hotels - they take a small charge like a deposit and then the rest on a separate payment and transport companies where they take an initial fee then a second fee when they know how much the user has travelled. Not sure it the same request as the thread but appropriate anyway

100% agree, multiple items and receipts into one claim is absolutely necessary.

It would be ideal if a number of expenses and a mileage claim could be grouped together as one claim, with the ability to upload supporting paperwork (e.g. a number of receipts)

If a person goes into a conference, and has expenses related to that event, it would be helpful if it could be done all at once. Flight, hotel, mileage, food expense, supplies, etc all in one submission.

This could be beneficial to some of our programs when we request payment for travel expenses.

As of now, Xero has a mileage expense, but its ONLY mileage. And it has an “expense” claim, but it doesn’t allow for several documents to be uploaded or select different funds or accounts.