Enter your idea

They're not going to do it, if you look at the history people have been asking for this for years and the response back in March was basically 'its not planned, its not going to be put in the plan, but we might change our minds at some point in the future, and if that happens, we'll let you know'. So meanwhile they're bending GDPR because we can all see postcodes/maps of where people live for inputting travel expenses for remote workers, can see what CPD people are spending, can see any wellbeing related invoices etc.. from people in completely different departments, let alone teams!

To the person considering changing to an alternative platform, I'd say just do it, unfortunately I'm not in a role where that decision can be made across the whole organisation, otherwise I would have when we got that response back in March!

Is there any time frame on this as our company is now looking for alternatives to link into Xero based on it not having this feature? Thank you

We have a big team and 5 managers to approve expense claims. It will be good for the managers to see only their team members to approve expenses.

We have issues with folk accidentally approving their own expense. If they realise they have to delete and start again, but often they are unaware that they pressed approve rather than submit. Undermines financial controls altogether - but I'd rather not return to paper forms signed off by line managers.

Can't use Xero expenses without this feature

I'd like to add my voice to those asking for the option to limit expense approval rights to named expense submitters (with notifications to match).
Really important for control in any organisation with more than about 10 people.

Hi Everyone,
We agree with the idea shared by Perry Cox and others. We're in the same boat with our finance team approving ALL employee expenses. While we can check for accuracy and ensure proper backup attached etc. we can't approve whether or not the expense was ok to incur in the first place - ie was it within budget or approved by supervisor etc. Having the ability to have supervisors have an approval role for their team members' expense claims ONLY would be really helpful. It would be great if employees could be assigned to their supervisor within Xero - and then the supervisor given the ability to approve the expense. There could be a separate tab that says - Approved by Supervisor. This is a standard internal control that auditors look for and it would be so helpful if we could have it within Xero. Gone are the days of signing paper expense claims! This is a critical feature that we hope to see soon!

Too little too late. We have had Xero for years now. We had to go out year one and add approval software to link with Xero and for Expenses we had to go with an entirely different system that came with its own payments and approvals.

Business critical as at the moment one can approve own expenses. Our company really enjoys Xero and Xero me but we will need to look for an alternative expense system in the near future if specifying approver is not added.

Our Organisation is also in the situation where we require approvers to only be approving those expenses within their team. It is not good that every approver can see everyone's claims. This is critical.

I agree with all the previous comments - this is very important! As we increase the number of employees who submit expenses via Xero, we need to be able for managers to approve their own reports only, not have to wade through a load of expenses looking for their staff!

This would be incredibly helpful

When people are inputting mileage from home they are sharing their home postcode in the description of the journey, that can be visible to all without even clicking on it - therefore not GDPR compliant. Being only visible for the line manager who was allocated to approve them would resolve this, plus make it easier to work through the list of those needing to be checked without having to constantly re-filter the page each time you click into an expense to check it and want to return to the next expense that staff member has inputted.

Current set up means approvers are less likely to actually check the expenses have been input correctly and just click the 'approve' button from that list - causing more issues down the road when staff have allocated to the wrong account or project etc, which can't be seen without clicking onto each expense.

Honestly cant believe Xero haven't actioned this already. Might be to consider a different platform.

This idea was submitted 2 and a half years ago. I found another one posted as far back as 2021. Useless.

Yet another reason to move away from Xero - they really are stacking up!

Hi,
Do Xero even read these comments/feedback. This is a basic functionality of a good expense system.
Can Xero reply if they are even considering this?

I also request this is implemented ASAP, such that users can approve their own expenses, but not other user's expenses.

If Xero is able to allow the selection of approver for leave requests and timesheets, I would think it isn't too hard to also allow the selection of approver for Expenses. I would think Xero would prioritise this given Xero charges for the use of it.

Any update on this from Xero?