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'UK Payroll - Stop access to payslips until the date of the pay run' has been merged into this idea

Payroll & expenses: Payroll

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UK Payroll - Payslips - Schedule date for payslips to be emailed

Ability to have an automated scheduled payslip.

Purpose: To make Payroll admin workflow easier, especially when they aren’t working on the day when payslip needs to be sent.

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AdminXero Team (Admin, Xero) shared this idea  ·   ·  Report…  ·  Admin →
Completed  ·  AdminDavid Reynolds (Admin, Xero) responded  · 

Hi everyone, thank you so much for your patience and for sharing your feedback on this idea.

We’re excited to announce that we have recently released an update for all UK Payroll customers that makes payslip scheduling possible!

Payslips can now be sent to your employees automatically based on a pre-set schedule. This means you can post pay runs in advance and set a date for the payslips to be emailed. To get started, check out our support article: Automatically email employees their payslips.

Your feedback is what drives change here at Xero, so thank you again for helping us shape the product.

Show previous admin responses (2)
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  • Samantha Gibson commented  ·   ·  Report

    Yes please, I agree. We should be able to schedule a date for payslips to be uploaded to Xero Me.

  • Zoe Randall commented  ·   ·  Report

    Can there be a publishing and payment date option.
    We tend to look at payroll a few days prior to payment date so would like to put off staff seeing payslips in app till that date and also be able to set a payment date now we use the bacs option via Xero

  • Kayleigh White commented  ·   ·  Report

    It would make sense if the payslip was sent out on the payment date entered for the Pay run. Massive inconvenience having to log back in on the day just to send them - especially if not working that day!

  • Phillip Collins commented  ·   ·  Report

    Running a small business you process the pay run when you can, and then having to email payslips at random, different times as we are not always here on pay day is really frustrating, and not consistent for our employees. Just a simple "email payslips on *** date" function would solve all this.

  • Sarah Winship commented  ·   ·  Report

    We run quite a lot of payrolls for different clients in xero so this would be so helpful. Anther bug bear is that once you've emailed the payslips out there is no audit trail, so there is no way to check if you've already sent them, or if someone else has already done it, or when they were sent. Not the end of the world if people get them twice but it would be nice to have that info in xero.

  • Stevie Latta commented  ·   ·  Report

    As others have said, having this feature added would be very very useful. The payroll is processed in advance but it is frustrating not to be able to schedule a date for sending out payslips. Sage has this functionality and I'm surprised Xero is unable to do this.

  • Kavipriya Murugesan commented  ·   ·  Report

    Tt would be really helpful if you could introduce a feature where we can schedule the payslip email to be sent to the employees in a particular day every month

  • Wendy Raymond commented  ·   ·  Report

    because payroll is run 2 weeks before being paid it is important for me to be able to email out payslips on the pay run date so being able to schedule a date for emailing payslips as requested by my manager is very important

  • Anne-Marie Houston commented  ·   ·  Report

    It would be useful if payslips could be scheduled to be posted to Xero Me on a date after the payroll is run. Eg you may run the payroll mid-month but want employees to be able to see their payslips on the date the payment is made at the end of the month.

  • Scott G commented  ·   ·  Report

    The Sage payroll portal has functionality to have the payslips emailed to the employees (via link to their portal).

    Considering Xero has the 'Xero Me' access, can Xero consider adding this functionality so when a pay run is complete and posted, the payslips are released to the employees automatically on the morning of the pay date so as to save outsourced payroll providers in practice (and also small business) from having to remember to log in and release them manually.

    This is proving problematic when payroll staff are on annual leave during times when payslips of client companies should be released.

    Thank you

  • Timea Hoskins commented  ·   ·  Report

    Yes... this! We have a few clients we run payrolls for and they want payslips emailed on payday rather than the day you run the payroll. This means currently you have to set a reminder to log back in and email the payslips. Would be great to be able to select a date when processing a payroll :)

  • Sonja Ballinger commented  ·   ·  Report

    Our pays are scheduled to go out on a specific day. Would like to be able to schedule the payslips to be emailed on the same day, not have to remember to do this manually.

  • Sarah Winship commented  ·   ·  Report

    It would be so useful if we could have the option of being able to schedule the payslips to be automatically emailed to employees on a specific day rather than having to manually do this.

  • Kelly Gray commented  ·   ·  Report

    Often we do prepare a payrun ahead of time. Especially around holiday periods. Could a future date be set to send out payslip

  • Helen MacGregor commented  ·   ·  Report

    This time of year we're all off on our hols. Would be great to schedule payslips to send on the day, or day before, rather than having to send a week or so in advance.

    Can't believe this is still not a thing!

  • Heather Russell commented  ·   ·  Report

    Please add this feature. It would be very useful for small businesses when payroll may be done in advance. Our bank allows the pay itself to be scheduled and having payslips go at the same time would be great.

  • Ronald Jansons commented  ·   ·  Report

    I can't believe that this has not been added yet. All other Payroll programs I have used have had this feature

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