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1. Sales Invoice - Bulk Download of PDFs in separate files

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   15 comments  ·  Invoices & quotes » Invoicing  ·  delete…  ·  Admin →
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   submitted  ·  AdminKelly Munro (Community Manager, Xero) responded

   Thanks for stepping out the process for others here, Vicky. You're correct in the way this currently works. 

   It'd help when sharing back with the team if you could share more detail of why you'd like the ability to export in bulk but create individual files. What would this help your business do? 

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   Chloe Burgess commented  ·  17 June, 2026  ·  Edit…  ·  delete…

   How is this still not a thing? Every month I have to recharge the costs for 90+ vehicles so that 90+ invoices I have to go into and click "Approve & Print PDF" for every individual invoice, it can take up to 2 hours sometimes. Please can this be looked into in the near future?

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   Chloe Burgess supported this idea  ·  17 June, 2026

2. Bills - Copy to invoice

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   14 comments  ·  Purchase orders, bills & inventory » Bills  ·  delete…  ·  Admin →
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   Idea review  ·  AdminDavina Roper (Admin, Xero) responded

   Thanks for raising this with us! I’m happy to say you can already do this 🙂 using billable expenses for recharge or on-charge workflows.

   When entering a bill, you can use Assign expenses to a customer or project and select the customer for the relevant line items. Those costs are then recorded as billable expenses that you can recover from that customer later.

   When you then create an invoice for that same customer, Xero gives you the option to add those billable expenses to the invoice. You can add them either as one line item total or as separate line items before approving the invoice.

   So for examples like recharging a parking fine or other customer costs, billable expenses may already support the workflow you’re looking for. The main difference is that this doesn’t copy the full bill directly into a draft invoice. Instead, it lets you assign the relevant expense to a customer from the bill, then add that expense onto their invoice when you’re ready to charge them.

   Thanks for raising this with us! I’m happy to say you can already do this 🙂 using billable expenses for recharge or on-charge workflows.

   When entering a bill, you can use Assign expenses to a customer or project and select the customer for the relevant line items. Those costs are then recorded as billable expenses that you can recover from that customer later.

   When you then create an invoice for that same customer, Xero gives you the option to add those billable expenses to the invoice. You can add them either as one line item total or as separate line items before approving the invoice.

   So for examples like recharging a parking fine or other customer costs, billable expenses may already support the workflow you’re looking for. The main difference is that this doesn’t copy the full bill directly into a draft invoice. Instead, it lets you assign the relevant… more

   Chloe Burgess supported this idea  ·  28 May, 2026
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   Chloe Burgess commented  ·  09 April, 2026  ·  Edit…  ·  delete…

   You can copy an invoice over to a draft invoice, and you can copy a bill over to a draft bill, but you can't copy a bill over to a draft invoice. This would be really handy for recharges. E.g., Our company has been charged for a parking fine, we would be able to add it to xero as a bill, and then copy that bill over to an invoice to the correct correspondence for a recharge.

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