Notifications - Email/notification when items are Awaiting Approval in Xero
Ability to notify an approver within the Xero org when items are in the Awaiting Approval status.
Purpose: Approver can approve or decline the transactions faster.

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Sarah Conroy commented
When are they looking at doing this?
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Angela Miller commented
I can't believe this is a feature that has been being requested since April 2022 and it still hasn't been rolled out. Is there a timeline for this at all?
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Inês Cruz commented
Hello, is there a deadline on this new function? This would make a big change on our day to day tasks.
Thank you
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Claire Wyndham commented
Has this function been added yet? We have just started to use the approval process and I need to be able to notify my boss that there are payments waiting approval.
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Aaron Howe commented
There is presently no equivalent workflow in Xero to handle this externally without paying for API access. Even if it needs user roles which would be difficult to retrofit, reminders could go to the main administrator(s) in Xero indiscriminately and would likely not impact them very much.
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LUIGI CARLINI commented
Please add this important feature.
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Petru Uys commented
Yes please!!!!
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Belinda Manners commented
It would be extremely useful if the Approver received notifications when items are awaiting approval.
Much time would be saved if this was done automatically, making the process more efficient and streamlined. -
Chris Riddell commented
Am sure there are plenty of things to approve, but particularly important to me is approval of timesheets - is time critical to make sure done in time for pay run each month. Only a small business, so timesheets are ad hoc and not a given each month
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Joseph Kiptibai commented
Its very critical for me, the benefits are as below
>Faster approvals: Approvers see notifications immediately, speeding up decision-making.
>Increased efficiency: Reduced wait times for transactions to be processed.
>Improved visibility: Clear awareness of pending approvals for better tracking.
>Enhanced communication: Direct notification keeps approvers informed and engaged.
>Streamlined workflow: Smooth and timely progress eliminates bottlenecks.Overall: This feature saves time, improves communication, and optimizes financial workflows within Xero
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Theresa Benson commented
@xeroteam - Why does something so simple take so long to implement. This is a necessary feature to make your product more usable for businesses. I'm in the business of building technology and this should take a day maximum to do yet its been left hanging since 2022!! Come on guys
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Phill Berry commented
Absolute must for small businesses, larger businesses might have someone working in Xero daily, whereas like myself just starting out, we have to login each day just to check if there are any invoices waiting to be approved.
Either email or maybe a push notifiction in the app would be really useful!
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Eben Bekker commented
Please add function to notify someone of approval awaiting. This is a no-brainer
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Belinda Manners commented
Having an automatic notification sent to the approver when Purchase Orders have been raised would save so much time and would avoid the need for manual emails to be sent. Would be great if this could be set up asap.
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Hannah McGillivray commented
would fast track things and avoid me having to send messages to the approver as a reminder. this should be a standard feature!
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Kim Hodgson commented
This would be a game changer for us. Xero please advise if this is in production at present.
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Alistair Owens commented
This would be incredibly useful, I am rather surprised that it is not already there. Although I see the suggestion was first mooted in 2012 so I shall not hold by breath!
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Jan de Bruin commented
This will be so helpful, if we can just get some action on this.
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Geraldine Barry Murphy commented
This is very important as staff are sometimes 'out of pocket' for a lot longer than they should be, and causes other issues.
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Cleo Silva commented
I am surprised a PO Approval notification email is not a standard feature, it seems like it would be a similar automation to an approved invoice notification? It is not very efficient or effective for staff to have to manually email PO numbers for approval. Please add this feature ASAP.