Enter your idea

Each Invoice Branding Theme should be able to support it's own invoice numbering sequence.

When recurring invoices are automatically generated, they use the sequential numbering from the active invoices.
This is never in the sequence that is needed for invoices that are generated in another application and then imported or manually entered into Xero.

I would like to have the recurring invoices have a templated invoice number instead of a live number. If that number proforma could be user editable, that would be an advantage.

I'm thinking that TMP-{inv no}, or {inv no}-TMP or similar would work, then when the draft is edited to be a live invoice, the invoice number field can be typed over without having to edit EVERY draft invoice number before making them live invoices because doing that is very time consuming.

I work in the construction industry, and all work is based on projects. Each project has a unique project number, and all documentation for that project uses the project number as part of its identification. It should be possible to manually input the invoice number to relate it to the project rather than have a meaningless sequential numbering system. For example if the project number is 24062, then the invoices would be !-24062.1, I-24062.2, I-24062.3, etc. Xero already has the capability to prevent identical numbers being used more than once, so there is already no problem with duplication.

Please enable PO themes to have the option to use a unique number sequence.

I support the calls for multiple Invoicing sequences to match different branding themes.

Please add this!

Customer prepayments are using the same invoicing prefix as normal invoicing. This should not be the case. These prepayments should have their own automatic prefix and be tracked separately in invoicing.

In terms of Sales invoices, it would be nice to create custom invoice numbers per customer. That will default once selecting the customer. E.g Amazon AMAXXX. This would be a nice tool within the default contact setting within Xero

If a business uses more than one branding theme for their sales documents, a feature to apply a separate automatic numbering sequence to each one would be useful.

Hi there,

I would like to set-up two invoice sequences for the invoicing on Xero.

One should start with the prefix SVAT (Ex: SVAT-0001, SVAT-0002), and another to start with the prefix INV (Ex. INV-0001, INV-0002)

Also, I would like to see, two separate age receivables based on the invoice prefix type as those two are two different departments.

It would be great to be able to edit the two letter start for numbering in invoices/quotes for specific templates. For example, I have a quote template that is actually a proforma invoice. Would be good if--for that template only--I could change the QU to PI allowing the actual numbering to continue in the same order. So I would have QU-007 QU-008 PI-009 QU-010.....

Hi there,

I would like to set-up two invoice sequences for the invoicing on Xero.

Also, I would like to see, two separate age receivables based on the invoice prefix type as those two are two different departments.

I run two businesses under the same legal entity and all of our invoicing needs are fully automated - a client submits a contact form, and this populates Xero contacts, creates invoices, fully hands off - Except, we can't have the automation send the invoice to the client, since we have NO WAY of setting a different numbering sequence to what our "main" business uses on its' invoices. This means we need to manually go into Xero and tweak the invoices each time to follow a different numbering sequence.

I'd love to see this be a feature, based on the selected template for a given invoice, so that Template X would follow INV-123, and Template Y would follow MM-456.

Hi there,

I would like to set-up two invoice sequences for the invoicing on Xero.

One should start with the prefix SVAT (Ex: SVAT-0001, SVAT-0002), and another to start with the prefix INV (Ex. INV-0001, INV-0002)

Also, I would like to see, two separate age receivables based on the invoice prefix type as those two are two different departments.

Where you have various branding invoice templates , is there a way to get special invoice numbers associated with your specific branding template?
So we have 3 branding templates we want to use different invoice numbers to keep them separate.

After all these years, has Xero found a solution for this? Should have been an option available from the moment the branding feature was introduced.

It is very time-consuming having to keep a list of sequential numbers for each branding noted externally from Xero so to keep track of the last number used and avoid errors or duplications of invoice numbers in the process.

This should be looked at as a priority at this point in Xero product updates.

Thank you

I've asked the same - it's a pain when you have recurring invoices as place holders to remind you to bill them and you then approve as they go out but you want the number sequence only to apply to approved invoices!

Ability to have a seperate sequence for draft invoices, or to create without invoice number. We often have drafts for weeks, so when they're approved and sent, the sequencing is off. In Spain this is illegal to do and is causing a lot of issues.

Ability to have a sequential # for customised Donation Receipt. e.g DON-0001 instead of using the INV sequence number.

On a Purchase Order, Invoice or Quote each line item isn't automatically numbered sequentially.
Is this a feature that can be set?
This would be of benefit when referencing an item within one of these documents.