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  1. Xero Expenses - Email to create expenses

    60 votes

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    27 comments  ·  For small businesses » Business features  ·  Admin →
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    submitted  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi Lilly, with Xero expenses you can upload a copy of a receipt and have it auto capture the contents to create an expense through the app - See more on this here

    Is there a reason you'd prefer to email receipts to your org over the existing method? Will help when sharing back with the team. 

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    Jo Whapham commented  · 

    Why for goodness sake are when I look in claims history in the app is it showing expenses for 2021 at the top? It needs to show the most recent at the top. Staff are having to go here to see if their team have any expenses to be approved due to the new app not grouping each staff members claims together.
    The new app is incredibly frustrating for users and approvers!!!!!!!!!
    Something needs to be done to improve it!!!!!!!!!!!!!

    Jo Whapham supported this idea  · 

  2. Expenses - Specify approver for expenses

    199 votes

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    submitted  ·  69 comments  ·  For small businesses » Business features  ·  Admin →
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    Jo Whapham commented  · 

    We have multiple approvers throughout the organisation and it would be preferred if they could only see their own expenses and those of the people whose expenses they approve. If they are getting notification of another expense entered, they only want notification for those they approve as well, not all users of the app as is currently the case

    Jo Whapham supported this idea  · 

  3. Expenses - Ability to filter by spent date

    18 votes

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    submitted  ·  8 comments  ·  For small businesses » Business features  ·  Admin →
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    Jo Whapham commented  · 

    this is just common sense. Those items awaiting approval should also be at the top in the app, not mixed up with those which have been approved. The new app is a lot harder for approvers to use than the old app. It appears that this has not been tested by people who have a number of credit cards with multiple approvers. Very disappointing

    Jo Whapham supported this idea  · 

  4. Xero Expenses - Set a default mileage rate for reimbursement

    99 votes

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    38 comments  ·  For small businesses » Business features  ·  Admin →
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    submitted  ·  AdminKelly Munro (Community Manager, Xero) responded

    Thanks for sharing and supporting the idea here, Community. We understand the needs and desire to set a default mileage rate for Xero expenses, however want to be upfront that this is not something we have plans for in the short term.

    Our product team are staying close to the feedback, and will continue to review this idea, so if there's any changes planned we'll update you of this, here.

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    Jo Whapham commented  · 

    The Xero team need to remember who is paying their salaries and take more notice of what the subscribers are asking for.
    The notes below are a very small % of the people who are frustrated about this basic request

    Jo Whapham supported this idea  · 
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    Jo Whapham commented  · 

    This needs to be added ASAP. This is a basic requirement as staff shouldn't have to try to remember the mileage rate.
    It needs to be able to be edited whenever the client chooses.
    In NZ, IRD set a mileage rate which is the relevant amount each year but clients should be able to set their own rate as they may choose to pay their team more than the IRD rate.

  5. Xero Expense report - Ability to add column for user that created the expense

    31 votes

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    submitted  ·  14 comments  ·  For small businesses » Accounting features  ·  Admin →
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    Jo Whapham commented  · 

    I agree with this as it would be very helpful for audit purposes

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    Jo Whapham commented  · 

    This report is necessary to enable management to see the expenses that are being incurred across the organisation

    Jo Whapham supported this idea  ·