Settings and activity
16 results found
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76 votes
It's been a while since we've provided you with an update about this idea, so wanted to touch base.
We've reviewed your comments and can see the that this idea has been steadily gaining support.
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
Brendan Hofer
supported this idea
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87 votes
Thanks to everyone following this idea. We understand how being able to import and export pay items would positively impact your review processes.
Though this isn’t currently in the roadmap, we see the value this’d bring in regards to pay award updates. We’ve updated the idea status to accepted and we’ll share any future developments, here. Your input in idea’s is always appreciated.
Brendan Hofer
supported this idea
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102 votes
Hi everyone, thanks for your feedback and support regarding automated payslip emails. We appreciate you sharing how this feature would improve your workflows.
The product team has reviewed this idea and confirmed that this is something they’d like to work toward in the future. Although it isn't on the roadmap yet, we've moved the status to Accepted. We'll keep you updated as things progress.
In the meantime, payslips can be emailed manually after processing each pay run. This means if you post pay runs in advance, you may still need to log back into Xero on payday to email them.
Brendan Hofer
supported this idea
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103 votes
Hi there, as part of our ongoing review process, we’re in the process of updating our idea statuses to better track Xero Product Ideas.
We’ve taken another look at this idea. Whilst we can see the value for payroll administrators to be able to view the payslip in PDF from within the Employee’s record, this update doesn’t currently fit into our product team’s road map. We’ll move this idea to a status of Accepted and will continue to review this in future planning.
Brendan Hofer
supported this idea
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142 votes
Thanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
Brendan Hofer
supported this idea
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153 votes
Hi team, we appreciate the interest here especially with upcoming Payday Super. I'd like to share that notifications and prompts are being developed with some of the changes we're working on, and achieve what's being asked here.
I'll round back when this is live and confirm what these look like to help in your processing of Superannuation here.
Brendan Hofer
supported this idea
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185 votes
Hi everyone, these are the sort of updates I like sharing! This idea has remained top of mind for our product teams - We appreciate all your feedback and how we could improve managing and reviewing employee timesheets in Xero Payroll.
With that I'd like to let you know that we're updating the timesheet admin experience, including a new timesheet list and a redesigned details view to help you find what you need faster.
Join our early access program ✨
We’d love your help to shape these improvements. We’re looking for customers who manage or approve employee timesheets to join an early access program. You’ll try the new interface and give feedback directly to our team.
What you can expect:
- Easier admin tasks: Navigate your list and details views faster (this only impacts admins, so there’s no change for employees)
- Early access: Try these updates before they’re available…
An error occurred while saving the comment Brendan Hofer
supported this idea
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518 votes
Thanks for your feedback about setting working days for part-time employees, everyone.
We’re pleased to share that working patterns are now in development, with the first release planned for later this year.
You’ll be able to set a one-week work pattern for each employee, which will automatically be used for leave and public holiday calculations in the pay run. For this first release, you’ll still need to update the employee’s pay template separately to reflect their standard working hours.
We plan to build on this by connecting working patterns with standard hours in the pay run and supporting a broader range of working patterns. We’ll share another update as the release gets closer.
Brendan Hofer
supported this idea
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1,045 votes
Hi everyone, thank you for your continued support and for sharing how valuable it is to keep employee documents in one place within Xero Payroll.
We’re pleased to share that this feature is now rolling out in Xero Payroll for all AU customers.
We'll be allowing Payroll Admins to upload files directly to an employee profile, securely store them against the relevant employee, and organise them into folders. They’ll also be able to view, rename, move, sort and delete files, with access restricted to Payroll Admins.
Expanding the feature to NZ and the UK isn’t on the roadmap just yet, but it’s something we’ll continue to consider as part of longer-term improvements. We’ve created separate ideas for these regions and added relevant voters from the idea here.
We’ll return to share another update once the Australian release is…
Brendan Hofer
supported this idea
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14 votes
Thanks for your patience, it’s been a little while since you raised this idea, so we wanted to check in. We've now reviewed this idea and have moved it to Gaining Support status. Our product team are keeping an eye on this idea and we will continue to share updates as things evolve.
An error occurred while saving the comment Brendan Hofer
commented
This would also help employers operating under the Business Equipment Award (MA000021).
We have six technician classifications and a number of award conditions that are calculated as an employee's ordinary hourly rate plus a fixed hourly allowance, rather than a simple multiplier.
For example, ordinary hours worked:
Outside the spread of hours attract an additional $7.27 per hour.
On Saturday attract an additional $17.43 per hour.
On Sunday attract an additional $24.43 per hour.Currently, because Xero cannot dynamically link these allowance-based components to an employee's base earnings rate, we have to maintain manually calculated rates for every employee classification and work condition combination, or manually configure each employee's pay template.
Ideally, Xero would support a model where:
The employee's ordinary earnings rate is maintained once;
An allowance can be linked to that earnings rate;
Timesheet hours automatically generate both the earnings and allowance components.This would significantly reduce payroll administration, improve award compliance, and eliminate the need to manually maintain dozens of calculated earnings rates across multiple employee classifications whenever award rates change.
Brendan Hofer
supported this idea
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An error occurred while saving the comment Brendan Hofer
commented
This issue also affects employers operating under the Business Equipment Award (MA000021).
Under clauses 21.1, 21.2 and 21.3, ordinary hours worked outside the spread of hours, on Saturdays and on Sundays are paid as the employee's ordinary hourly rate plus a fixed hourly allowance, rather than a simple multiplier. Schedule B.4.1 shows these rates for casual employees as 125% of the ordinary hourly rate plus the applicable allowance.
Because Xero cannot currently calculate these rates dynamically, we are forced to either:
Maintain separate fixed earnings rates for every employee classification and work condition combination; or
Manually maintain employee-specific earnings rates within each employee's pay template.For example, with six technician classifications and separate rates for evening work, Saturday work and Sunday work, every award increase requires multiple rates to be manually reviewed and updated.
Ideally, Xero would allow timesheets to record the hours worked and automatically apply:
The employee's nominated ordinary earnings rate; plus
The applicable hourly allowance based on the work category.This would allow payroll to be calculated from:
Ordinary Hours (Including casual loading where applicable) + Stated
Award Allowancerather than requiring businesses to maintain dozens of manually calculated earnings rates.
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36 votes
Thanks for your patience whilst your idea is gaining traction.
We've reviewed your idea and can see that it's been gaining community support.
Whilst this idea isn't currently in the pipeline, we'll keep track of members votes and comments to gain insight about how your idea could improve users experience with Xero.
Brendan Hofer
supported this idea
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2 votes
Thanks for sharing your idea.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
An error occurred while saving the comment Brendan Hofer
commented
Strongly support this idea.
We currently have staff entering time in both Payroll Timesheets and Xero Projects, which creates unnecessary duplicate data entry and increases the risk of inconsistencies, omissions and administrative overhead.
For many businesses, Payroll Timesheets are the source of truth because they capture start times, finish times, breaks, ordinary hours, overtime and payroll-compliant attendance records. In comparison, Projects is where labour is allocated for costing, reporting and invoicing.
Rather than requiring employees to maintain two separate sets of time records, we would like to see Payroll and Projects integrated more closely.
Ideally a payroll integrated workflow would allow:
Employee completes their Payroll Timesheet.
Employee allocates timesheet entries to one or more Projects.
During the approval process, managers can review, add or correct project allocations if they have been missed.
Once the timesheet is approved, the approved hours automatically flow into Xero Projects.
Project costing, reporting and invoicing are then based on the approved payroll records.This would allow employees to enter their time once while ensuring both Payroll and Projects remain aligned.
It is also important that the solution supports different methods of time allocation depending on the organisation's requirements.
Some businesses need detailed time tracking and should be able to allocate individual timesheet entries to projects throughout the day. For example:
8:00am - 10:00am → Project A
10:00am - 10:30am → Break
10:30am - 1:00pm → Project B
1:00pm - 1:30pm → Break
1:30pm - 5:00pm → Project COther businesses may prefer a simpler allocation model where approved hours are assigned to projects at the end of a period, for example:
Weekly allocation
Fortnightly allocation
Monthly allocationExample:
Employee A worked 38 hours this week
Project A = 20 hours
Project B = 10 hours
Project C = 8 hoursThis flexibility would allow organisations to choose the level of detail that best suits their operational and reporting requirements.
To maintain data integrity, approved and processed records should also be protected from accidental changes. Once a payroll period has been processed, or project time has been invoiced, the linked records should be locked. Where a genuine correction is required, an authorised user could perform an override and have any approved adjustment synchronised between Payroll and Projects.
The key objective is simple: staff should only need to enter their time once. Payroll Timesheets should capture attendance, breaks and payroll information, while Xero Projects should receive the approved labour allocations automatically. This would significantly reduce double handling, improve project costing accuracy, and provide a far better experience for both employees and managers.
Brendan Hofer
supported this idea
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8 votes
Hi Nick, thanks for sharing your idea on preventing sales invoice lines from being posted to Overhead or Direct Cost codes. We're grateful for your engagement and for letting us know the changes that matter to you.
We've reviewed your suggestion, and it's now ready to gain support from other community members.
Along with votes, others can now comment to share additional detail about how restricting sales invoices to specific nominal codes could improve their experience and help prevent errors in Xero.
An error occurred while saving the comment Brendan Hofer
commented
Strongly support this idea.
In my experience, the real issue is not just overhead and direct cost accounts. The problem is that when entering a sales invoice, users are often presented with accounts that should never realistically be exposed as an option on any invoice.
My preferred solution would be a checkbox on each chart of account, for example:
Available on Sales Invoices
Available on Purchase BillsThis would allow organisations to decide exactly which accounts appear during invoice entry, regardless of account type.
As an alternative, Xero could provide an organisation-wide setting to restrict sales invoices to selected account types, such as Revenue, Sales and Other Income accounts only.
Preventing incorrect account selection at the point of entry is far better than discovering and correcting errors during reconciliation, month-end reporting, or during accountant review.
Brendan Hofer
supported this idea
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413 votes
Thanks for the great discussion and all the votes on this idea. We know that without the ability to set specific leave approvers, it can be harder to keep governance clear, avoid self-approval and ensure requests go to the right person.
While we’re not planning to develop dedicated approval workflows in the near term, we want to share a tip that many have found useful. You can help streamline the process by guiding employees to select their direct manager from the approver list. While all payroll admins and leave approvers are listed, this step helps make sure requests reach the right person and keeps oversight clear.
Your feedback here is incredibly valuable for future planning and we’ll continue to keep an eye on this idea’s traction. We’ll keep it open for voting and will share any updates if plans change down the track.
Brendan Hofer
supported this idea
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79 votes
Thanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
Brendan Hofer
supported this idea
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196 votes
Hi everyone, I wanted to share another update regarding timesheet flexibility.
Our product team is currently working on a feature that will allow employees to add other unit-based earnings types directly to their timesheets via Xero Me. This means your team will soon be able to record allowances and other non-ordinary earnings pay items alongside their regular hours.
We know this has been a highly requested feature to help reduce manual adjustments for admins. We are currently in the development phase and will provide a further update here once we’re closer to a release date.
Brendan Hofer
supported this idea
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Strongly support this.
As a payroll administrator, I need visibility of all employee timesheets, including drafts, to ensure payroll can be processed accurately and on time.
This also impacts customer billing. In our business, timesheet data is used not only for payroll but also for invoicing labour to customers. If an employee starts a timesheet but forgets to submit it, both payroll processing and customer invoicing can be delayed while we chase the employee or recreate information that already exists in the system.
Business owners and payroll administrators should be able to view, edit and submit draft timesheets where required. The employer remains responsible for paying staff correctly and maintaining accurate records, so the inability to access draft timesheets creates unnecessary administration, delays and payroll risk.
At a minimum, Payroll Administrators should have the option to view and complete employee draft timesheets without requiring intervention from support or the employee.