Invoices - Reuse invoice number if voided
Ability to reuse invoice number if voided, so the next invoice will use the number from the voided invoice.
Purpose: Ease of reference and to make the list of invoices cleaner to manage
Graham Oddy commented
I am bringing data across from another software package. Consequently there are sales invoice that have been issued after the data was sent off for conversion to Xero. I therefore need to enter these invoices ensuring that the invoice numbers correlate to those actually sent to customers. Unfortunately, in error whilst trying to allocate a credit note, I inadvertently generated a new Credit note using a number required for a genuine invoice. The inability to change the number means that all subsequent invoices will NOT show the correct number. This is a major problem. Luckily Support have suggested a work around which is by no means perfect but will have to do.
I appreciate HMRC want the security of knowing that a business is not raising "dodgy" invoices and showing a different figure in the accounts to that actually sent out, but would it not be possible to have a background audit trail of Invoices showing ALL invoices raised, with an explanation of why some where deleted or voided?
Julie Rouleston. commented
Last week I needed to amend hours for an employee that were included on an invoice (a keyboard issue meant I had logged 999 hours instead of 9!!). I couldn’t amend those hours until after I had “VOID” the invoice. I wanted to use the same invoice number to re-send to the client but was unable to as the system won’t allow you to re-use the same invoice number.