Bank reconciliation - Apply bank rules automatically by default
Ability to automatically apply bank rules by default.
Purpose: To save time from having to manually choose to turn-on bank rules.
Heya team, with some of the exploration our team were doing we shifted this idea to Under review a few months ago. However, reassessing current priorities as many here may also be interested in our team are currently in the depths of work for enabling the ability to view more statement lines and providing search on the Reconcile screen.
While this may be something we consider developing for later down the line, it's not something we have plans for atm and we'll shift back to Submitted to continue monitoring the interest here. Thanks
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Ash Weeks commented
Ridiculous that this isn't already offered. QuickBooks has had it forever.
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Natalie Ford commented
I just found a duplicate idea that has many more votes... if you want to move forward to idea of being able to "bulk OK" pre-matched transactions, please consider voting/commenting on this idea instead: https://productideas.xero.com/forums/939198-for-small-businesses/suggestions/44988634-reconciliation-bulk-ok-for-reconciling-bank-tr
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Natalie Ford commented
To everyone who has commented on this idea, please get all your team members to upvote it! It only has 36 votes right now, this needs to increase for Xero to prioritise it. Thank you!
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Natalie Ford commented
The latest comment on here from Xero is very disappointing. As per other comments, I literally have to pay someone to click "OK" on thousands of transactions. Please give us the option to automate this ASAP!
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Jamie Russell commented
Just wondering if anyone from the Xero Team actually uses Xero on a daily basis?
If you imagine someone having to reconcile 400 transactions a day, you would expect (roughly) someone to be clicking the OK button, every minute of every hour of every day for an entire 5 day working week. That might be great if you're a business which has hundreds of employees, but as a small business it is debilitating.
Xero is supposed to help businesses with their accounting and to break down those barriers, not put them up!
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Michael Osborn commented
An option on bank rules to automatically post bank entries that match the rule. We have some clients who are purely run from bank statements, so these would save us an enormous amount of time.
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Michael Voll commented
Also searching for how to automatically apply spend rules. Totally seems pointless to need to re- confirm thousands of bank transactions where a rule was created. Not sure I even see the benefit of creating a rule in the first place. XERO you're falling well behind your competitors here and we're considering switching for this simple item Im employing someone to click a button thousands of times and it's far from practical. Nearly 18mths since the first feedback on this item and still no progress
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Kate Smith commented
It would be great to have a tick box (or similar) in each rule so you can choose if you want it to auto-reconcile or not. By default it should be ticked, but with the option to untick.
For example, i think for some clients it would be good for them to still review and click "ok", but there's others with a large amount of transactions that would really benefit from auto-reconciling rules. -
rocco ciavarella commented
any update on this we also need this, I'm not going to reconcile 1,000 strip transactions a week by clicking OK when the rule should just auto apply it.
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Jesse Bricknell commented
I work with both Xero and QBO and the QBO feature to auto apply a rule is really great. Supper time saver. I really think Xero should up their game on this and allow the option to auto apply the rule.
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Sam Lawrence commented
Having to click OK on applied rules- does speed up reconciliation, however, automated rules for daily regular transactions would certainly further improve removing the time spent having to click OK! I have just began using Xero and currently I think this is a significant oversight in the continual improvement of development to this platform.
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Laura Reid commented
Where rules have been set up I would like to have the option for Xero to automatically post these without human intervention. I understand you wouldn't want this on all of the time (so it needs to be an option when creating the rule) but there are some rules that you cannot cash code (for example, bank transfer rules) that I click "ok" on 100% of the time - if Xero could automatically click "ok" for me it would create an efficiency.
Other software has this feature and it's brilliant. -
Jeff Cross commented
I am over typing the different Bank Fee transactions over and over when I could simply click from a list that would autofill all the information, and there would be Xero errors
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Alana Hamson commented
I agree with other comments that QBO have this feature and it serves the purpose of saving time in a much better way! It's like there's been half a job at automation here. If we've setup a bank rule, we should have the option of them reconciling automatically as well. Otherwise you sit and press 'ok' or cashcode and it's such a boring time-consuming task that you try to do as quickly as possible, so it doesn't really work as a checking process anyway.
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Rehan Durrani commented
I have a big client who wishes to use Xero but may have 1000 transactions per month with a lot of regular transactions - this would be the difference between Xero and Quickbooks for him, as QB has this feature.
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Thomas Grenet commented
I would love to see bank rule being applied automatically on specific bank account.
Typically on PayPal account, i have 4 rules set up that cover 99% of transactions. I want those 4 rules to auto-"ok" themselves.
This will save me thousands of clicks.