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Purchase Order - Make Recurring Purchase Orders

Simply the ability to create Recurring Purchase Orders (similar to the recurring purchase invoice) to select from so that information is prefilled ready to go for suppliers that we regularly purchase the same items from. Or you can use this as a template and add to or from with any other items as required.

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Sharyn Keron shared this idea  ·   ·  Report…  ·  Admin →
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  • Sharyn Keron commented  ·   ·  Report

    Hi Laura I use the RECURRING PURCHASE invoice option for standard monthly or recurring bills received such as Synergy, Telstra, Water, Cleaning etc. Anything that routinely comes in and set it to the same bill date roughly each month. Then it sits in your DRAFT PURCHASES awaiting processing. So you can check you outstanding DRAFT invoices list each month before closing off (or any time) to see if anything you should have received has not been processed yet. This works as a good cross check for me.

    I requested the RECURRING PO for Suppliers we actually have to send a Purchase Order to, predominantly CLOTHING ORDERS for us, which often use the same ITEMS and also Staff Amenities that we stock up on routinely like tea, coffee, milk etc. Obviously not a big ticket item as no action on this in a few years. Doesn't sound like a hard option to offer??

  • Laura Westlake commented  ·   ·  Report

    This would be extremely helpful for us to ensure all monthly purchase invoices are received each month - car leases/mobiles etc.

  • Susan Scells commented  ·   ·  Report

    How can this not be part of an accounting software? You have recurring bills but were do bill come from you need to do the Order first. I'm so confused, if you did recurring PO then they can move to bill or better have the Option of it being a bill or a PO - currently it look like I will need to continue sending PO in MYOB. Note this was available in account software over 15 years ago. It is a great idea to have customer input but this basic level of a account software should already be in place. How does anyone function without it. Please tell me I real need to know how to work around this.

  • Grace Yeung commented  ·   ·  Report

    Please make this feature, it would be very helpful in automating our monthly ordering.

  • Brent Godfrey commented  ·   ·  Report

    Please make this feature, it would be very helpful in automating our monthly ordering.

  • Jo Russell commented  ·   ·  Report

    This would be great if recurring purchase orders could be set up based on the financial year's budget.
    E.g. Annual cleaning costs from Company A for the period Apr-22 to Mar-23 are based on a budgeted figure of $***.xx, with the budget approved by management, therefore a repeating purchase order is set up to match the approved annual budget and only needs to be authorised by a manager once at the beginning of the year. Any bills coming in via the email function (which captures all of the header data automatically) can be matched to that purchase order, within 10% either side of the authorised amount, and therefore all of those bills are pre-approved.