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We have e-commerce invoices which we want to import from woo-commerce but also do orders inhouse which we would like to give a different invoice number sequence - putting a different letter in front of the invoice would help but having different options would be better when doing a manual invoice in xero.
e-commerce invoice - E#####
manual invoice - A##### or B#######
Not having this facility stops us being able to import orders.

I am currently in a trial of Xero. It is beyond me that this feature does not exist and that it has sat on a todo list for over two years. This is a bedrock requirement of the product, without which I will have to do invoicing in something like Invoice Ninja. At that point, the value of paying for Xero is nearly defeated.

My needs are this:
monthly invoice: INV-M-#####
progressive invoice: INV-P-#####

A progressive invoice covers any additional work not covered by a monthly contract.

My thinking is in line with Tracey Mahoney. Let the prefix be part of the template.

Currently, Prepayment invoices use the regular Sales Invoice numbering. It would be neat to have a separate Prefix for prepayment invoices (e.g. PPI-0001).

Invoice sequencing per customer

Instead of having a company-wide INV-0001 style counter, it would be ideal to be able to **optionally** override this at a per-customer level.

CUSTOMER1-PREFIX-HERE-0001, CUSTOMER1-PREFIX-HERE-0002

CUSTOMER2-PREFIX-HERE-0001, CUSTOMER2-PREFIX-HERE-0002 etc

Advantage 1: this substantially enhances your business information privacy (since external parties can currently easily determine your customer numbers based on the standard INV-XXXX counter change).

Advantage 2: substantially easier to identify account transactions based on the context of the unique customer invoice prefix.

Each Invoice Branding Theme should be able to support it's own invoice numbering sequence.

When recurring invoices are automatically generated, they use the sequential numbering from the active invoices.
This is never in the sequence that is needed for invoices that are generated in another application and then imported or manually entered into Xero.

I would like to have the recurring invoices have a templated invoice number instead of a live number. If that number proforma could be user editable, that would be an advantage.

I'm thinking that TMP-{inv no}, or {inv no}-TMP or similar would work, then when the draft is edited to be a live invoice, the invoice number field can be typed over without having to edit EVERY draft invoice number before making them live invoices because doing that is very time consuming.

I work in the construction industry, and all work is based on projects. Each project has a unique project number, and all documentation for that project uses the project number as part of its identification. It should be possible to manually input the invoice number to relate it to the project rather than have a meaningless sequential numbering system. For example if the project number is 24062, then the invoices would be !-24062.1, I-24062.2, I-24062.3, etc. Xero already has the capability to prevent identical numbers being used more than once, so there is already no problem with duplication.

Please enable PO themes to have the option to use a unique number sequence.

I support the calls for multiple Invoicing sequences to match different branding themes.

Please add this!

Customer prepayments are using the same invoicing prefix as normal invoicing. This should not be the case. These prepayments should have their own automatic prefix and be tracked separately in invoicing.

In terms of Sales invoices, it would be nice to create custom invoice numbers per customer. That will default once selecting the customer. E.g Amazon AMAXXX. This would be a nice tool within the default contact setting within Xero

If a business uses more than one branding theme for their sales documents, a feature to apply a separate automatic numbering sequence to each one would be useful.

Hi there,

I would like to set-up two invoice sequences for the invoicing on Xero.

One should start with the prefix SVAT (Ex: SVAT-0001, SVAT-0002), and another to start with the prefix INV (Ex. INV-0001, INV-0002)

Also, I would like to see, two separate age receivables based on the invoice prefix type as those two are two different departments.

It would be great to be able to edit the two letter start for numbering in invoices/quotes for specific templates. For example, I have a quote template that is actually a proforma invoice. Would be good if--for that template only--I could change the QU to PI allowing the actual numbering to continue in the same order. So I would have QU-007 QU-008 PI-009 QU-010.....

Hi there,

I would like to set-up two invoice sequences for the invoicing on Xero.

Also, I would like to see, two separate age receivables based on the invoice prefix type as those two are two different departments.

I run two businesses under the same legal entity and all of our invoicing needs are fully automated - a client submits a contact form, and this populates Xero contacts, creates invoices, fully hands off - Except, we can't have the automation send the invoice to the client, since we have NO WAY of setting a different numbering sequence to what our "main" business uses on its' invoices. This means we need to manually go into Xero and tweak the invoices each time to follow a different numbering sequence.

I'd love to see this be a feature, based on the selected template for a given invoice, so that Template X would follow INV-123, and Template Y would follow MM-456.

Hi there,

I would like to set-up two invoice sequences for the invoicing on Xero.

One should start with the prefix SVAT (Ex: SVAT-0001, SVAT-0002), and another to start with the prefix INV (Ex. INV-0001, INV-0002)

Also, I would like to see, two separate age receivables based on the invoice prefix type as those two are two different departments.

Where you have various branding invoice templates , is there a way to get special invoice numbers associated with your specific branding template?
So we have 3 branding templates we want to use different invoice numbers to keep them separate.

After all these years, has Xero found a solution for this? Should have been an option available from the moment the branding feature was introduced.

It is very time-consuming having to keep a list of sequential numbers for each branding noted externally from Xero so to keep track of the last number used and avoid errors or duplications of invoice numbers in the process.

This should be looked at as a priority at this point in Xero product updates.

Thank you