Xero Expenses - Email to create expenses
Xero Expenses - The ability (like with bills) to forward an email invoice to Xero and it to be automatically added to your Xero expenses app.
Hi Lilly, with Xero expenses you can upload a copy of a receipt and have it auto capture the contents to create an expense through the app - See more on this here
Is there a reason you'd prefer to email receipts to your org over the existing method? Will help when sharing back with the team.
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Wilson Chan commented
I hope Xero will work on this as a new feature: "email" my new expense receipts to a default email address so that Xero can automatically create draft expenses without having to manually upload or scan each receipt one by one.
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Aaron Lowndes commented
For some reason I thought this was already implemented but apparently my memory is less than stellar. There is the ability for a "files" email address (with no analysis ability), and a "bills" email address (with analysis) but not an "expense claims" email address. This would be very useful indeed.
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Daniel Bond commented
This is the biggest feature I miss since moving to Xero Expense from Receipt Bank.
When receiving a receipt via email the ability to just hit 'forward' and have it appear in Xero fully populated would save considerable time and effort compared to the current method of:
Print email > save to cloud based folder > open expense app > press capture > find file (in file system which doesn't remember the last used location) > select and upload file. -
Shane Lee commented
Many invoices that are paid on our corporate cards are received via email. Being able to email invoices to xero for import is the quickest and most easy way to capture them on the go for busy staff.
The likelihood of our staff opening an email, logging into Xero online and then uploading the invoice is basically "non-existent". To forward an email takes a split second, whereas the current process is tedious and time consuming.
If all they have to do is forward an email, we'd be more likely to get a better compliance rate among members of them team. -
Ami Fus commented
Totally agree, an important feature missing from Xero Expenses that is offered by a lot of 3rd party platforms.
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Shane Lee commented
With the expense claim module, we need the ability to "email in" expense claims rather than just uploading a document. (ie. send an email to business_name@xeroexpenseclaims.com, where it then picks up the document attached or the contents in the email as a new expense claim) Products like DEXT have this function. In my opinion, it is the only function missing that lets Xero Expense Claims down and without it means this product isn't an option for our business.
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Lilly Matthews commented
Hello, thank you for your reply. This has been requested by staff as often email invoices are received such as for Uber, Hotels, Trainline etc and if they could set up an automatic forward to the expense system or just quickly forward the email once received then this would save time. This would mean the app could then pre-fill the data and when they had time later in the day/week they could then go in and update the info as required and submit.