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Whilst the current pre-set roles Xero has done work for most organisations, it would be very useful more granular control can be set for each user.

ALL STAFF
With the workflow of my organisation for example, suppliers' bills are automatically uploaded via email and sit in the "Draft" tab. My staff will then go through the bills, modify / update the details of the bill, and Save and Submit for Approval once they are satisfied with the products from the supplier.

MANAGER / ACCOUNTS
The manager will look through the list under "Awaiting approval" tab, verify the accuracy of the Chart of Accounts, tax information, and Approve the bill for payment.

ACCOUNTS
The person responsible for accounts (me) will then reconcile the invoices against the supplier's statement each month and process payment.

THE ISSUE / PROBLEM
This workflow works well except for a few flaws with the User Permission settings:

1. Once a user has access to the Purchaser role, they can also Approve a bill directly without the manager / accounts being able to verify. If the user has malicious intent, they will be able to make a purchase from the supplier, have it to themselves and approve the purchase.

2. If there are sensitive bills that the business owners prefer not to disclose to their staff, such as the rent, payment for a contractor, or purchase of certain equipment, the Purchaser role can have full access to the business's history of bills (undesirable).

SUGGESTION
More granular control of User Permission levels for Bills such as:
- Basic: Create draft bills, Submit bills for Approval (Removed green "Approve" button), access to "Draft" tab only
- Approver: All of above, plus Approve bills, access to "Awaiting approval" tab
- Accounts: All of above, plus Make Payment, access to "Awaiting payment" tab
- Owner: All of above, access to "Paid" tab

Thanks for your consideration!