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For small businesses: Accounting features

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Fixed Assets - Partial allocation of depreciation for business and private use

To have the ability to account for depreciation on both business and private portions of an asset.

Purpose: Save time for users to get the correct figures rather than going through manual process.

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AdminXero Team (Admin, Xero) shared this idea  ·   ·  Report…  ·  Admin →
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submitted  ·  AdminKelly Munro (Community Manager, Xero) responded  · 

Hi community, we're thankful for all your support and letting us know the importance of this idea to you in appropriately recording Fixed Assets in Xero.

As many will have experienced we've launched a new version of Fixed Assets to most regions with just a portion of AU left to receive this new experience. There's been lots of work from the team to develop this version all built on updated technology that'll enable growth in this space, overtime.

Currently, though we've done some initial discovery of what'd be required to build the capability to proportion assets depreciation for business and private use in all regions, this hasn't been currently planned for the short term.

For the time being, we'd recommend posting manual journals to record the private use apportionment of a Fixed Assets depreciation.

If you're using Fixed Assets in NZ it's possible to set up an asset and apportion a % for private use. However, it's important to note that it's not possible to apportion the private use depreciation of an asset prior to using Xero. In this case when you sell the asset a manual journal may be needed to correctly state the private use.

We understand it's not the ideal position for many in the idea here and I want to assure you this is high on the teams radar and we'll be certain to let you know if any plans are made that could impact you in dealing with private use depreciation, here.

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  • Christopher LAZAREDES commented  ·   ·  Report

    I remember when Xero the product and company in general was the bees knees for innovation and value for money. Such a shamethey have lost their way.

  • Paul Howlett commented  ·   ·  Report

    FFS, you are literally telling us the functionality is available in New Zealand (and I know for a fact it's in Australian tax returns), but someone can't be bothered to figure out how to convert that to the rest of the world!?

    Pathetic.

  • Dande Taxplan commented  ·   ·  Report

    I can't believe you can't account for private use in the depreciation schedule at all. Its a pretty standard feature that even MYOB has. People have been requesting this for almost 3 years and it still hasn't been addressed. So much for Xero looking at these all the time!

  • Roy Kohardy commented  ·   ·  Report

    Please add this function as soon as possible.

  • Janice Cutajar commented  ·   ·  Report

    This is critical - For many of our clients assets are not used 100% for tax purposes. It is crazy that Xero assets did not include this from day 1. It needs to be fixed as soon as possible

  • Chris Nicolas commented  ·   ·  Report

    Essential function for a Fixed Asset Register. As a Xero advocate it’s embarrassing explaining to staff that this isn’t available.

  • Stuart Reid commented  ·   ·  Report

    Please add the private use option urgently as this applies to many of our small business clients.

  • Sarah Odgers commented  ·   ·  Report

    Surely the New Zealand software is similar to that used in Australia, can the coding by copied over?

  • Bennett Collings commented  ·   ·  Report

    Have been adding in a few conversion balances and fixed assets, and discovered that you can't add private use depreciation amount. Our business practice is to leave a note on the transaction, and even if the private use is correct going forward, it doesn't show historically on reporting as private use.
    Would be nice for reporting purposes to include this as separated from the normal accumulated depreciation business use.

  • Phil Davis commented  ·   ·  Report

    SOLUTION:

    Although it would be ideal if Xero added a box for private use %, here is a suggested solution for you to use in the meantime.

    SUGGESTION: Use the 'Cost Limit' box to achieve your objective.

    For example, if a new vehicle costs $60,000 and the business use percentage is 50%:

    1) Enter the asset into the Fixed Assets with the correct purchase price, i.e. $60,000.

    2) Next to the depreciation 'Start Date' click on 'Show more options' so that you can access the 'Cost Limit' box.

    3) Enter $30,000 (asset cost x private portion) into the 'Cost Limit' box.

    This will ensure that:

    1) The purchase and sale are accounted for correctly.

    2) Only the business portion of depreciation is posted to the P&L.

    3) By adding the 'Cost Limit' column to the depreciation schedule, you can see the reason for reduced depreciation and enable reconciliation to the Balance Sheet.

    I hope that helps.

  • Chris Mouradjallian commented  ·   ·  Report

    Please add this function as soon as possible, especially if its available in NZ.

  • John Tsoutras commented  ·   ·  Report

    I cant understand how this function is not active in a Xero blue file, yet its active on Xero tax!

    Xero development team, need to step up your game ASAP!!!

  • James Moore commented  ·   ·  Report

    Enable the option to include a private use % when adding an asset to the fixed asset register

  • Suzanne McKean commented  ·   ·  Report

    Critical feature for:

    - saving time
    - keeping a proper audit trail
    - avoid errors

  • Reetika Gupta commented  ·   ·  Report

    So strange that this feature is not available in Australia. This feature is so basic and so important. Please make this available asap.

  • Anthony Hughes commented  ·   ·  Report

    I can't beleive this is not a function, especially when you have already implemented it in othe regions.

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