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Invoices/Bills - Separate field for posting date and invoice date

Ability to have separate fields for posting date and invoice date.

Purpose: To make users can ensure the expense is recorded in the appropriate month (posting date), and the due date is properly calculated (invoice date).

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AdminXero Team (Admin, Xero) shared this idea  ·   ·  Report…  ·  Admin →
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submitted  ·  AdminHannah G (Admin, Xero) responded  · 

Hi community, we appreciate this idea has collected a fair amount of interest which has all been shared with and reviewed by the product team.

While this isn't currently being worked on there are other ideas this team are working on right now, including a bulk void feature and highlighting rows when selected. Although these features are still under development process and we don't have confirmed release dates yet.

With regards to having a separate field for the posting date and invoice date, our team is interested in better understanding this idea as it may be something they look to develop down the track. They really appreciate and encourage you to continue to share your experiences, pain points and insights. This will help them understand how this feature can benefit you and other customers, as well as gauge demand for it.

As always, if there's any change we will let you know via this idea.

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  • Zaheer Essack commented  ·   ·  Report

    I rasied an accrual with a reversing journal in the month of July to be reversed out in August , the invoice for July was received in September but dated July , why does Xero not allow me to process the invoice in September with the invoice dated July ? this is simple accrual basis of accounting , my prior months reporting and aging is affected , cant do a month to month trend anaylysis without this being fixed.

  • Jade Mackenzie commented  ·   ·  Report

    I second this.

    I need both the bill/AR invoice date and the posted/transaction date.

    If we received an invoice dated, for example, 1st June 2023 but the invoice is received after 30th June 2023. I have already closed and reported that period, therefore I would like to post the bill into the current period using a posted date, 1 July 2023, but still be able to record and report the correct bill date as shown on the AR invoice/bill.

  • Elle Teo commented  ·   ·  Report

    Dear Xero Team

    I have been using Xero for a year but because Xero does not have a posting date for my invoices, every month end closing, i will have to do manual journal entries for all my sales. Its getting too much for me! This is a basic essential every accounting system must have. ... pls get this up ....if not i will have to look at other alternatives!

  • Becky/Mark/Jill HH and RH commented  ·   ·  Report

    Run reports by date the bills were entered into (posting date) XERO.

    We are running various reports but have no way of knowing which invoices may have been added after the report was run.
    Critical need for us,

  • Mary Anum commented  ·   ·  Report

    Hi,

    For bills and invoices, can we have a 3rd date field please? The 3 dates will be for:

    1. Bill/Invoice Date
    2. Due Date
    3. Period Date

    This way, when a period is closed, the bill or invoice date will not need to be change to fit into the open period.

    Thanks,
    Mary

  • Tabetha Sigsworth commented  ·   ·  Report

    I'm amazed that this is not a feature- given the control around cutoffs of fiscal periods being an essential process of book keeping. All other systems I have worked on and extensions of Xero have this feature but not Xero itself.

  • Christine Proffitt commented  ·   ·  Report

    Please ensure there are 2 fields - posting date and invoice date. I think Xero is wonderful for small customers but this is a major feature of larger systems which has not been incorporated. I am currently having to re-run all my reports each month as contractors consistently submit their invoices 2, 3 and up to 12 months after completing the work.

  • Emma Askew commented  ·   ·  Report

    This is critical for us and making us seek alternatives

  • Susie O'Brien commented  ·   ·  Report

    Not having this feature is making me look for alternative providers as it’s key.

  • Adriana Salazar commented  ·   ·  Report

    Can the Xero team please advise if this critical change can be implemented and if so when?

    Thanks in advance
    Adriana

  • Kelly Nour commented  ·   ·  Report

    This is a critical standard accounting practice. A document date should never be altered and should be able to be posted to the general ledger, the day it is keyed into Xero, not by the document date. I find it hard to believe that Xero does not accommodate this.

  • Eric Rao commented  ·   ·  Report

    This feature is critical for us, hope it gets added soon.

  • Judy Tam commented  ·   ·  Report

    Has this feature been added? Just found out Xero doesnt have this, and I'm baffled for an accounting software

  • XinXiang Zhang commented  ·   ·  Report

    For the bill want 2 dates: one is the bill date, and one is the transaction date. we normally received the bills in the next month...if one date will affect the cost (as construction, use WIP), will be confused....

  • Holly Evans commented  ·   ·  Report

    Absolutely critical, feels like a basic function of a finance system.

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