New Invoicing | Copy to - Purchase order
When a selecting the new invoicing platform, you lose certain functions.
The first function that has been lost is the ability to copy invoice data to a purchase order - this feature needs to added to the new platform as some business use this to purchase items that have been sold from a supplier and makes sure there are no errors.
The second function is when invoicing from Project the time entered for that project is no longer being allocated to an invoice and showing in the project as not invoiced, this will cause doubling up on billing.

Hi community, I'm pleased to share with you that the Product team are investigating the first part of this idea - to copy invoice data to a purchase order in new invoicing. There's a few other bits of work lined up before they get to this but we'll be sure to return with an update on progress once there's more news 📰
As for the second function raised here, when you raise an invoice from Projects that includes tasks, time entries or expenses, if you change the project field on new invoicing the connection with Projects will be removed. To correct this, you can either void/delete the invoice and recreate it from the project or manually mark the time entry/task/cost as invoiced.
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Sarah Abbott commented
Completely agree with @Nathan_Cox comment that we will also be unable to use Xero accounting software without the Copy Invoice to purchase order. Even more disgusting is the complete lack of communication from Xero regarding my points raised earlier this month and that of so many other users, what is the point of having the ability to raise these issues if no one from Xero responds to such a critical issue, what sort of a software development company does that to its userbase and treats them with such contempt. I will resort to publishing this issue on all forms of social media if we do not receive any response over the next few days, to warn other potential users to avoid selecting Xero for their accounting software provider, which is such a shame because Ive always been such a strong advocate of the platform.
@Xero @admin you need to respond to this critical issue ASAP!!
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Nathan Cox commented
@xero @Hannah
With only 20 days until we will be unable to use old invoicing this has become a serious challenge for us. Without the basic ability to copy an invoice to a PO, which we rely on heavily for our day-to-day operations, we’re unable to use the software effectively as a business.We’re currently trialling Sage that addresses this gap, but migrating is both time-consuming and very disruptive. That said, if this isn’t resolved soon, we’ll have no choice but to move over permanently.
What’s particularly frustrating is the lack of communication—there hasn’t been a meaningful update from Xero in over a year. Even if a fix isn’t on the immediate horizon, some clarity on whether this issue will be resolved would really help us decide whether to persevere with Xero or move on.
If there’s no update or response, we’ll have to assume this isn’t being addressed and proceed with migrating.
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Daniel Ball commented
I completely agree with Preshna Mungur—this feature is crucial for us to fully benefit from using Xero. Without the ability to copy an invoice to a purchase order, the software becomes, at best, significantly less useful to our operations.
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Preshna Mungur commented
The lack of communication on this matter is unacceptable. The last update we received was in January 2024, and a year later, there has been no further response from your side.
This needs to be addressed immediately, as the "Copy to PO from an Invoice" function is critical for our operations. You need to find a solution and provide us with a clear update on the next steps.
Please respond as soon as possible.
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Sarah Abbott commented
Your response is lacking critical information as to whether your development to copy Invoices to POs will be completed BEFORE the original invoicing is switched off, otherwise switching the original invoicing off will need to be delayed further until the functionality is developed. This is Xero's problem that this was not included in the new invoicing function so Xero must bear the increased work needed to support the old system by keeping the original invoicing switched on. Otherwise you will risk losing a lot of your userbase. This has been so badly thought out, shame on your development director.
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Emma Wight-Boycott commented
This really is critical for my business. Given that there has been no update for a whole year I am now looking at whether Quickbooks can provide this and other aspects for my business.
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Dusty Accounts commented
Why why why have you dumbed down this aspect of
Xero? Do you not care? -
Helen Schafer commented
Doesn't look like it will happen for a while. The work around seems to be to copy from an invoice to a quote, and then copy the quote to a Purchase Order....
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Suzy Shamrock commented
I hope this function will be updated with the new invoicing otherwise XERO has literally hamstrung my business. :(
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Ray Chapman commented
Today we've received the latest XERO email - Subject: 30 days until classic invoicing in Xero is retired... "reminder that we’re retiring classic invoicing on 27 February 2025."
Any chance of an update that this function, Copy Invoice to Purchase Order, will be part of the NEW version?
Last response/ update was a year ago - Hannah G (Admin Xero) Jan 31 2024?!
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Emma Wight-Boycott commented
Please could we have an update on this? I am starting to look at alternative options to Xero based on this inability to Copy Invoice to Purchase Order, as well as the general clunkiness of the new invoicing.
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Andy Carter commented
No idea why this function has been removed from new invoicing, saves so much time and keeps track of orders relating to customers and vise versa, update before the time runs out on old style invoicing please.
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Paul Pascall commented
Bloody idiots deleting this function. Si much so I have to move from XERO - total joke. ZERO has ZERO idea how to run a business FSS
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Kingsley Holdaway commented
THIS IS CRITICAL FOR MY BUSINESS.
XERO WILL BE USELESS FOR MY BUSINESS WITHOUT THIS OPTION.
Please fix and advise before classic invoicing is up - our business is only using the classic right now.
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Sara Ulrich commented
Xero this needs to be addressed prior to the retirement of the classic invoicing, the fact that this is leaving so many customers high and dry with a lack of the required features they need to operate day to day is not acceptable.
Fixing such a large issue such as the PO's would be a small step in the right direction to appease your customers. Rolling out new systems need to be working correctly with fixes in place before go live, at the moment everyone is being told promises that there is something coming when big money for these services is still paid and we dont have an end in sight to the issues being raised with the retirement of this product type. -
Peter Morrissey commented
Our business has customers on annual renewals, making a better system for customers and taking away such a key feature I don't understand. If your making an ever smarter process that is awesome, if not we need the ability to copy quotes and invoices to save time for our admin team. Please bring this feature back
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Kim Cantrell commented
Exactly what Melanie said
This simple feature needs to be completed before the retirement of the Classic Invoicing. This is essential to our business and many others I am sure. To be forced into using a new system that does not include all the previous basic functions is ridiculous and needs to be addressed by Xero ASAP. -
Melanie Cooper commented
This simple feature needs to be completed before the retirement of the Classic Invoing. This is essential to our business and many others I am sure. To be forced into using a new system that does not include all the previous basic functions is ridiculous and needs to be addressed by Xero ASAP.
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Ferenc Nagy commented
Hello Hanna, a view other bits lined up. Yes your message is now in month 10.
That very frustratiing message is what i received today, u need to react =>Hi Ferenc
Unfortunately we do not have an exact date that we can provide to you right now.
As mentioned previously, this feature will be coming after the retirement of classic invoicing.
For more information, please take a look at the releases page linked below.
Xero Central article: Xero new invoicing releases
Kind regards
Muhammad Husain
Agent profile pic
Ferenc Nagy
Today 3:19 PMHello Muhammad, as u can see a lot of companies wont be able to work without this very basic functionality.
Is assured that your customers are able to work by using the classic version in the meantime until u have done your homework? I mean u cant switch of the classic as long your customer cant work with the update.
As well i would not only expect the customer service as a informer but a solution provider. So what is a doable workaround for the meantime for instance. You really treat your excisting custumers as such at the current status of the immplemention.
Please forward this to your manager in line - wake them up.
Your very own customers showing you a pain which u could very easy avoided uppon.Hi Ferenc
Unfortunately we do not have an exact date that we can provide to you right now.
As mentioned previously, this feature will be coming after the retirement of classic invoicing.
For more information, please take a look at the releases page linked below.
Xero Central article: Xero new invoicing releases
Kind regards
Muhammad Husain
Agent profile pic
Ferenc Nagy
Today 3:19 PM
Hello Muhammad, as u can see a lot of companies wont be able to work without this very basic functionality.Is assured that your customers are able to work by using the classic version in the meantime until u have done your homework? I mean u cant switch of the classic as long your customer cant work with the update.
As well i would not only expect the customer service as a informer but a solution provider. So what is a doable workaround for the meantime for instance. You really treat your excisting custumers as such at the current status of the immplemention.
Please forward this to your manager in line - wake them up.
Your very own customers showing you a pain which u could very easy avoided uppon. -
Debbie Curtis commented
Copying to a purchase order from the customer's invoice will help remove the potential for the incorrect stock to be ordered and also will get the order done in a more prompt manner.