Enter your idea

Purchase Orders To Show Reducing Balances When Bills Are Created Against Them.
Some POs are Billed against over months or years so it would be a game-changer for current POs to show the reducing balance as each Bill is created against it.

Purchase Orders To Show Reducing Balances When Bills Are Created Against Them.
Some POs are Billed against over months or years so it would be a game-changer for current POs to show the reducing balance as each Bill is created against it.

I freaked out when I learned that xero does not track line amounts on purchase orders. This is the very reason you want software - to track the minuta for you.

Virtually all our suppliers invoice at milestone increments against a purchase order, however our only option is to have it marked 'billed' or not. We need to be able to mark PO's as partially billed against. This is a very common scenario.

@Xero - it is completely ridiculous that this basic quantity matching/GRN process STILL isn't available in basic Xero after all this time. It is the underpinning of any business that buys and sells stuff.

I'm not working with particularly high purchasing volumes at the moment, but in case it helps anyone else (in a non-internal controls critical environment, because Xero wouldn't actually pass the process to not accidentally receipt/pay suppliers twice due to the lack of this feature), the slightly cruddy workaround I'm using at the moment for no GRN matching, no PO value reduction once receipted & no GRNI is as follows:

Supplier sends 15 of 20 items.
Copy PO1234 20 items to PO1234-A
Select PO1234 & reduce quantity to 15 to match what was delivered
Copy to bill
If not invoiced, save as draft & draft invoices become the GRNI list at month end to accrue
If invoiced, drag pdf from supplier in to bills screen & approve (note 2nd feature request here Xero - complete PITA that supplier bill can't be emailed to the Xero bills@ email to make a draft bill and then MATCHED to the relevant PO!)
Go back into the copied PO1234-A and delete the line items received, so a PO still exists showing the remaining 5 items yet to be shipped from supplier, and still referencing the PO number they will quote when they deliver, but capturing the fact the rest has already arrived & been invoiced etc.

Should it be this hard? NO

Is it effective as a work around? Just about - but it's a terrible use of time & resource & god forbid the phone goes when you're part way through copying & deleting lines & whatnot.

Would it work for higher volume of POs/partial deliveries? NO it would be a complete flipping nightmare trying to track things like this at scale.

JUST ADD THE FEATURE TO RECEIPT LINE ITEMS, CONVERT THEM TO BILL AND RETAIN ONLY THE UNRECEIPTED LINES ON THE PO.

It's not even like it's a rocket science bit of coding, given all the unnecessary screen layout twiddles & bells & whistles that have been released lately.

Can Xero just go back to getting the BOG BASICS sorted out please?!? Thank you!

Clients are not moving from other software such as Sage because of this. Especially the audit clients who need this as part of their internal control system.

Adding this feature will be helpful.

This is vital to keep track of purchasing.

Hoping Xero can implement this feature very soon as it would be very beneficial. Even our Timber program had implemented it, so this is one feature of Xero that we have gone backwards with, going from our Timber program to an accounting program for our accounts side.

Purchase order based reports, where are they ?
O/S PO balances report
Export ability for Purchase Orders with filters for Tracking categories and GL Account Codes

What is the holdup Xero. would have thought this would be easily implemented

Yes we vote for that function to be implemented please ASAP.

Please add this function.

The fact that this was raised TEN years ago and XERO havent bothered to do anything about this basic functionality - makes me completely loose faith in their commitment to this product ...

To put it into context : just look at what has been invented in the last 10 years - SpaceX's reusable space rockets - driverless cars - Venmo - Applewatches - ZOOM and yet XERO have failed to develop partial billing to a PO

Im lost for words

I hope people find this comment useful and in comparing of what mankind has achieved in the last years yet XERO have added nothing to their product ... and seem to be losing partners at an alarming rate

Further to my comment below from last Nov. When I first saw this limitation nearly 10 years ago, I steered clear of Xero as it is a big hole for my business. Unfortunately, as time passed, and we needed better integration with our contracting/billing platforms, we had to drop MYOB and migrate our two businesses across to Xero. So, not being able to properly track backorders and part-shipped orders became secondary to having proper integration with these other two platforms.

The cynic in me thinks that Xero deliberately leaves these 'gaps' in functionality to encourage 3rd party developers to build add-on products to fill these gaps. If the base Xero product did all of this natively, there wouldn't be a lot of ISV support for building add-ons, as they'd be too niche and therefore would not have enough market appeal, etc. I think they don't want to alienate their after-market add-on developers and 'in-app' marketplace...

I vaguely recall there being some sort of 3rd party subscription that can achieve this functionality, but seriously, who wants to pay what is probably another 80% of the Xero MRC for an add-on to track backorders???

This has been an idea For almost 10 years. I don’t think Xero are even looking at these comments. All the items I have supported have been around for the same amount of time 7-10 years. Not one has been actioned by the Xero development team. Crazy huh

Yes. I will consider using other software if I don't see a reaction from Xero.
Odoo is an option

I don't think Xero are even reading these, there has been no response whatsoever. They are too busy changing cosmetic things that worked perfectly well before. I'm having to work on spreadsheets to try and keep track of everything.

I've given up waiting for Xero on this. I'm starting to migrate my clients to QBO since their PO system works.

The ability to see how much of a purchase order has been depleated from past bills in incredibly important to prevnt overpaying suppliers.