Enter your idea

I would like to suggest an option within Xero to remove the “View Online” link from invoice PDFs.

We have already been able to remove the QR code from our invoice template, but the “View Online” link remains on the PDF and there is currently no option within the branding theme settings to remove it.

For our business, we want the PDF invoice we send to a customer to represent a static copy of the invoice as it was issued. If the invoice is subsequently amended in Xero, we do not want the customer to be able to click “View Online” and access a live version containing information that may differ from the original PDF they received.

We appreciate that the online invoice functionality is useful for many businesses, but there should be an option for businesses to choose whether the link is included on their PDF invoices.

Suggested improvement:

Add a simple setting within the invoice branding theme or invoice settings allowing users to:

Show the “View Online” link on PDF invoices; or

Hide/remove the “View Online” link from PDF invoices.

Ideally, this would allow businesses that use Xero primarily for accounting and invoicing but issue their customers with static PDF records to prevent access to the live online invoice.

This would give businesses greater control over what information their customers can access and ensure that the PDF invoice provided to a customer remains the definitive copy of what was originally issued.

I have contacted Xero Support about this and have been advised that removing the invoice link is currently not an option, hence submitting this suggestion here.

I would be grateful if Xero could consider adding this as a customisable option in a future update.