130 results found
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Bills to Pay - Ability to create/add Prepayment to Batch payment
Currently Prepayments can only be posted directly to the bank line and so the actual payment must be processed manually in your online banking. We use Batch Processing for our supplier payments, so being able to add it to Accounts Payable instead would make things a lot easier for this saving both time and the risk of a mis-type for bank details. I appreciate this means both sides of a transaction would be in Accounts Payable (for a short while) but it would only be until the Batch Payment process has selected the relevant invoices for payment. This would also…
2 votesThanks for clarifying this for us Will, that context is really helpful.
I understand the main ask is to have the option to record prepayments either directly to the bank line, as they are today, or to Accounts Payable so they can be included in a batch payment run. I can also see how this would help in all three of the scenarios you mentioned: supplier payments processed through batch payments, pro-forma invoices, and keeping the audit trail visible when the final invoice goes through ApprovalMax.
I appreciate you taking the time to explain the current workflow and why it’s creating extra work, especially needing to manage two separate payment runs.
We’ll move this idea to Gaining Support so we can gauge community interest and better understand how many customers would benefit from this workflow.
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Bills - Add editing capabilities to bulk edit and approve Draft Bills
Add further Bulk Action options to the Draft Bills screen. See image - so many identical low value bills.
Idealy I would be able to check the bills, and bulk add:
- Supplier Name
- Basic Description
- Default Due Date (revert to supplier default automatically?)
- Account used.
- Approve if eligiible after this.I find the 'approve' options are useless because the incoming bills never have enough info to approve until edited... therefore - edit options would be more useful.
3 votesHi Andrew, thanks for your suggestion. We understand that processing large volumes of draft bills can be time-consuming when updates need to be done one by one.
The suggestion here is to allow bulk editing of draft bills, so users can update fields like account codes, tracking, or tax settings across multiple bills at the same time instead of opening each one individually.
We’ve moved this to Gaining Support so we can keep tracking interest and share it with the team.
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Bills - Awaiting Payment bills summary by supplier
Bills - View bills awaiting payment summarised by supplier with the ability to expand supplier to view invoices and select individually or make changes if required.
You need to use the awaiting payment screen to create batch payments. To make payments you have to select each individual invoice for a supplier which takes time and is inefficient.
Having the ability to view the awaiting payment screen showing summary (total) for the supplier would be helpful. You can still filter dates so you can see everything owed to a supplier within date range. Much like an Aged Payables report. You can…
12 votesThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea to show a summary of bills awaiting payment by supplier and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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JAX - Ability to create a spend money and bill
JAX - Ability to create a spend money and bill like it can invoices
1 voteThanks for sharing this idea, and letting us now how useful you would find it for Jax to create Spend Money transactions and bills. We’ll move this idea to Gathering Support ✨ so we can gauge interest across the Xero community. Votes and comments will help us understand how valuable this functionality would be for customers.
We’ll share updates as the idea progresses through the review process.
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Hubdoc - Direct integration with Xero Verify for multi-factor authentication
Hubdoc is a Xero product, yet Xero verify dosnt work with Hubdoc.
Authentication between the two should be seamless.1 voteHi Daniel, we understand the request for Hubdoc to support Xero Verify push notifications for MFA. This could make logging in quicker and provide a more consistent sign-in experience across Xero products.
We've updated the status to Gaining Support so we can continue tracking community interest. If this could improve your workflow, add your vote and share your thoughts.
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Hubdoc - Attach or link receipts directly from Hubdoc without re-uploading
Problem: Hubdoc already contains the original photograph/image of the receipt, yet when a publishing mistake needs to be corrected it says to upload the document again.
This is particularly ridiculous for users who photograph receipts specifically so the physical receipt can then be discarded.
Requested improvement:
Hubdoc should simply reuse the existing source document.1 voteAppreciate you raising this. Being able to select a receipt already stored in Hubdoc and attach it directly to a Xero transaction could save a few unnecessary steps when managing documents.
We've moved this idea to Gaining Support so we can keep gathering feedback. If this could help your workflow, add your vote and let us know.
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Bills - Quick link to the Draft tab after importing
You have today added a great new feature - the ability to upload Accounts Payable invoices to generate the Draft transaction.
Can I suggest that you have a look at the options available after the invoice has been approved, to then quickly navigate back to the Draft Bills.
This is because it's likely that we upload in batches then approve, however to navigate back to Draft to pick up the next invoice takes quite a few steps!
9 votesThanks for sharing your idea about how the workflow could be improved for you, when you're importing and approving bills.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could also benefit, so they can add their votes and comments too!
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Xero Network | Customer Statement - Enable Adding of All Bills in Bulk
When receiving a Xero customer statement from a supplier, it would be great if we could select all the invoices and add them to our company's Xero in bulk.
Our supplier sends paper invoices during deliveries, and only sends a digital Xero customer statement at the end of the month. Rather than having to scan all the paper invoices, being able to add them IN BULK from the Xero customer statement directly into our Xero account would save a lot of time. Currently, the invoices have to be opened in a new window and individually added as drafts.
2 votesAaah gotcha, good to hear you're already across the Upload bills feature and appreciate the extra work you've mentioned.
Not something that we have plans around at this time but we'll track interest here and I'll let you know if there are any updates. Thanks!
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Hubdoc - Permission settings to restrict clients from publishing documents to Xero
When you add a new client to HubDoc, you must enter the client's email address. Once you grant them access, they have full access. More specifically, there are no settings to prevent them from publishing documents to Xero. This is causing a lot of duplication of work for those clients who are "trying to be helpful" by publishing receipts to Xero - they are typically coded incorrectly and often as an AR transaction instead of an AP.
1 voteHi Catherine, a more flexible approach to Hubdoc user permissions could make client access easier to manage. In particular, your idea is asking for an option to let users upload documents without giving them publishing access.
I’ve updated this idea to Gaining Support so we can continue tracking community interest. If this matches your workflow, add your vote and tell us how you’d like the permissions structured.
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Set the Repeating Bill date to last day of month
I have many repeating bills set up, and many of my suppliers send the same invoice each month, e.g. Subscriptions. I set up all my bills to be repeating on 31st of January, which was great. Then Feb came and they were dated 28th Feb - Great again.. But now that March has 31 days, Xero has kept all my repeating bills to reapprove as 28th March, not 31st.
I would love to be able to choose more options on create/start date, like how when you create a repeating event in outlook, you can choose "last day of the month"…4 votesThanks for sharing your idea Georgia, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too! Cheers
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Bills - Bulk add Tracking Categories across multiple bill line items
I add a lot of bills and spend a lot of time adding tracking categories one by one to each item line. I want the ability to do this in bulk for many item lines at once. This has just been completed for invoices but it would be just as (if not more!) useful to be able to do this when editing bills.
1 voteHi Kate, we understand the request to apply tracking categories to multiple bill lines at once, rather than selecting them individually.
I’ve updated the status to Gaining Support so we can continue tracking community interest. If this suggestion will be useful for your workflow, please vote and share your thoughts.
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Claude - File upload to auto create bills
You upload a bill — a PDF, a photo, a scan — into a conversation with Claude. Claude reads it, extracts all the key details (vendor name, amounts, line items, due date, tax, account codes), and creates the bill directly in Xero through the connector. No retyping, no copying numbers between screens, no switching apps. Drop the file in, confirm the details look right, and it's done.
Scale that up and you're processing a whole batch of supplier invoices in a single conversation, each one flowing into Xero accurately without touching the Xero UI at all.1 voteAppreciate you'd be keen to see this directly through Claude, Deny's however in the meantime just wanted to highlight the upload file options that can work alongside our new Smart document capture to perform a very similar process to what you're asking here.
For now, we'l get a wider sense of interest for being able to do this with Claude through your idea here. 🙂
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Projects - Set a default project for contacts
It would also be useful to allow a default project to be assigned to a supplier or customer, with the ability to override it when require
1 voteThanks for highlighting this idea, Theo.
We understand the request for contacts to have a default project that can flow through to their transactions. This could make project coding quicker for businesses that regularly work with the same customers or suppliers on specific projects.
We’ve updated the status to Gaining Support so we can continue tracking community interest. Add your vote and let us know how you’d like the default project to work.
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Bills - Navigation | A quicker motion between entering draft bills
When you approve a bill it pops up with a notice saying add another bill, it should say back to (whatever screen you were on) i.e. I tend to upload bulk to the the ai section to which they then enter drafts. I have to manually go back to drafts each time to enter the next bill whereas it could automatically just take me where I need to go or at least offer the function
3 votesThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero. Cheers
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Contact - Option to toggle to the next transaction in the contact record
There should be an arrow button on the screen when viewing a bill under a specific contact, so that you can click this and move to the next bill and so on. This would make looking at bills much easier to navigate. At the minute, I am opening up each individual bill from the contact screen in a new tab, to find what I am looking for.
3 votes⭐ Thanks for sharing this idea and explaining how being able to move through transactions from a contact record would improve your workflow.
We've reviewed your idea and moved it to Gaining Support, so it's now open for others in the community to vote on and add their comments.
If this would help others too, please add your vote and share any examples of when this navigation would save time or make reviewing contact activity easier.
We'll keep an eye on the feedback here and share an update if there's any progress to let you know about.
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Bills | Files - Option to not included bill PDF uploads into File Library
We currently export a large number of our bills from a third-party program and need to upload a PDF of the bill, however, when we do this a copy is also automatically added to our general files. This is annoying and simply creates clutter in the Files area - a copy of the PDF attached to the bill is sufficient, we don't require "back-up" copies as well. Can this annoying "feature" please be removed?
1 voteHi Samantha, thanks for raising this suggestion. We understand the value of having more control over where documents uploaded to bills are stored.
I've updated the status to Gaining Support so we can keep following the conversation and community interest.
If you have a preferred approach, please share it with us. We'd particularly like to hear whether you'd prefer this to be an optional setting or for bill uploads to stay with the bill by default.
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Bills – Ability to Bulk Delete Attachments from Bills
Hello Xero Team,
I’d like to suggest an enhancement to the way attachments are handled when sending bills into Xero. At the moment, when bills are forwarded via email, Xero captures not only the invoice PDF but also every image embedded in the email—such as logos, footers, signatures, and other graphic elements. This results in several unnecessary files being attached to a single bill.
Currently, these attachments have to be deleted one by one, which is time‑consuming and inefficient.
It would be extremely useful to have the option to select multiple attachments and delete them in one action, similar to…4 votesThanks for your feedback, Analise. Perhaps something you've already picked up on in relation to your note about bulk actions elsewhere however you can currently bulk delete files from within the Files library > Archive.
This includes files that have been uploaded directly to a transaction rather than from the files library.
There's an Associated with column so you can click through to check the bill you're deleting a file from
We don't have plans for adding a bulk delete option from within a bill itself atm, but we'll begin to track the interest for this here.
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Bills - Add multiple payments without leaving the bill
Hi All, I am billed in advance for a storage facility which i break down into 4 payment per invoice. 1. I am not able to allocate these payments to an invoice unless I add them individually 2. I have to navigate each time back thru the whole process of billing, then locating the bill each time amongst the unpaid bills opening this then entering 1 payment and then having to navigate back thru the whole process again. I pay a lot of my bills weekly and broken down into smaller payments so being able to add the payments to…
3 votesThanks for sharing your feedback on adding multiple payments to bills. We appreciate you explaining how this could streamline your workflow when managing weekly payments broken into smaller amounts. We understand you're aware of reconciling through bank accounts using the split payments, though this may not fully address your needs.
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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Global search - Include paid date when searching for bill in search bar
When you search a invoice/bill number in the search bar, it currently shows, the issue date, due date and reference/invoice number, but would be really handy to see that paid date too so you dont have to open the invoice to see.
1 voteAppreciate you raising this idea. Having the paid date visible directly in Global Search could make it much easier to confirm when a bill was settled.
At the moment, payment dates are available from the Paid tab in Bills to pay, and can also be included in the Payable Invoice Summary report.
We've moved this idea to Gaining Support so we can continue gathering feedback and understanding how this could improve the search experience.
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Bills - Archive draft Bills
Sometimes clients upload old bills or statements. It would be good to have an archive area so that they aren't sitting in draft bills forever. It makes it confusing but we don't want to delete them. Sometimes they also download bills but the previous period is locked. Again, we don't want to delete them - just archive them like in Hubdoc.
1 voteAppreciate your feedback to our last updated, Jennifer. Being open we don't have any plans for enabling the ability to archive Bills in the short term. However, we'll re-open your idea here so we can get a sense of the wider interest from the community in this.
I'll share if there are any updates.
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