Purchase orders, bills & inventory

208 results found

1. Lock Dates - Allow old bills/invoices to fall into current accounting period

   Once you close a period, pulled all the accounts and happy with the financial position, you close the period to stop posting to that period. But when you receive a old supplier invoice, which has been accrued in, Xero does not allow you to post the invoice without re-opening the period date. This means, you either reverse your accrual journal to post the older invoice, changing the financial position or manully altering the invoice date, to post it into current period. Increases workload and hassle. It also means your supplier account does not mirror with their accounts with dates. Xero should allow invoices to be automatically posted to open period.

   Once you close a period, pulled all the accounts and happy with the financial position, you close the period to stop posting to that period. But when you receive a old supplier invoice, which has been accrued in, Xero does not allow you to post the invoice without re-opening the period date. This means, you either reverse your accrual journal to post the older invoice, changing the financial position or manully altering the invoice date, to post it into current period. Increases workload and hassle. It also means your supplier account does not mirror with their accounts with dates. Xero… more

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   submitted  ·  17 comments  ·  Bills  ·  delete…  ·  Admin →
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2. Bills - Drag and drop Files from email into Xero

   In the Bills section under- New Bill and Upload Bill you cannot currently drag and drop the file from an email into the box. You either have to email or download the file would be time saving if you could just drag and drop straight from email into the new bill box.

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3. credit note

   It would be really helpful to be able to allocate a credit note against the supplier account rather than against individual purchase invoices. We receive supplier credit notes for discounts applied for purchases which don't relate to an invoice so the only way we can account it for them is to use any purchase invoice which then reduces the invoice amount. It can be confusing for the supplier when the invoice amounts do not match.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

4. A quicker motion between entering draft bills

   When you approve a bill it pops up with a notice saying add another bill, it should say back to (whatever screen you were on) i.e. I tend to upload bulk to the the ai section to which they then enter drafts. I have to manually go back to drafts each time to enter the next bill whereas it could automatically just take me where I need to go or at least offer the function

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

5. Bills - Highlight bills due to be paid by Direct Debit

   It would be great to have a Direct Debit flag on the Bills area. Especially on the ones waiting payment.
   That would allow us to know if a bill that is waiting payment is Direct Debit and we don't need to act, just wait to reconcile.
   I created a (terrible) mockup and attached it.

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6. network key

   Allow Xero monthly subscription invoices to be sent via Xero to Xero using the Network Key.
   The instructions on the "Share your Xero network key with another Xero organisation" saye:

   Xero subscription invoices can't be sent through the Xero to Xero network. You’ll still receive your monthly subscription invoice by email.
   If I've shared my network key with the accountant we purchase our subscription through they should be able to submit via Network Key and it show as a draft bill in my Xero portal

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

7. PO: Delivery address one line for Suburb, State, postcode

   I would like to see the suburb, state and postcode combined on a single line (in standard Australian address format). With the suburb, state and postcode on single lines, the address can end up being 8 lines or more.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

8. Hover over attachment to check without opening the document line up

   Where the attachment is showing as being there it would be great to be able to hover over it and bring it up in a viewer window to check it rather than having to open the document up and then click into it to load it.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

9. Hover over an invoice/bill/other doc and it appears in a view only window

   It would be great to be able to hover over the document line in the customer account screen or banking screens and see the document in a view only window so that you don't have to click in and back out or open another window.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

10. calculation difference

    Files Inbox - Review File Details - VAT amount difference (Purchases and Sales including direct Spend)
    It would be a good idea to enable the VAT amount to be edited. I received quite a number of POs, purchases, and receipts with a different VAT amount compared to what Xero calculates (rounding). Currently, I have to enter a direct spend into a bill just to correct the VAT amount. It suggests to enter a rounding amount but the system does not allow for only a VAT amount to be entered when creating a new row for the difference. If I use the VAT ledger, this small VAT difference is not within the VAT column but under net amount.

    Files Inbox - Review File Details - VAT amount difference (Purchases and Sales including direct Spend)
    It would be a good idea to enable the VAT amount to be edited. I received quite a number of POs, purchases, and receipts with a different VAT amount compared to what Xero calculates (rounding). Currently, I have to enter a direct spend into a bill just to correct the VAT amount. It suggests to enter a rounding amount but the system does not allow for only a VAT amount to be entered when creating a new row for the difference. If I use… more

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

11. add credit note from the home page

    Credit Notes - The ability to create new credit note from the home screen using the + button.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

12. Bills - 'Add new line' between existing with option at top of bill

    Add more lines on a Bill without having to scroll to "add a new line" button. If I copy a bill for example but want to add more lines in the middle of the bill, I have to scroll all the way down to the bottom of the bill to add more lines. There should be an option to add new lines with the enter button or to copy line items without having to scroll all the way down, especially on lenghty bills.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

13. Reference field - Information no longer carries across when creating New Bill from Purchase order

    We would like to raise a concern regarding a recent update to the Purchase Order function, which is now causing operational issues for us.

    Previously, within a Purchase Order, we could select the three dots at the top of the screen, choose “Copy to…”, and then select either Bill, Purchase Order, or Invoice. This process worked well and ensured that all relevant details transferred correctly.

    However, following the recent update, the options have changed. We now only see “Copy to Invoice”, while Bill has been replaced with a blue “Create Bill” button. To create a Bill, we must manually select the items to transfer, this is a good change.

    However, the main issue is that when creating the Bill this way, the Reference field that we originally entered on the Purchase Order no longer carries across. Instead, the Bill reference defaults only to the Purchase Order number.

    This is a significant problem for us, as we rely on both fields being retained:

    Order Number = Purchase Order number
    Reference = Our own internal/supplier reference entered manually

    We need both details to transfer automatically from the Purchase Order to the Bill (and ideally Invoice as well), as each serves a different and important purpose in our records.

    We would therefore appreciate clarification on:

    • Why are changes being made without prior notice to customers
    • Why customer workflows and required data fields were not considered before implementation
    • Whether both Order Number and Reference can be corrected to be carried through going forward

    From a usability perspective, it would make far more sense to retain both fields rather than replacing one with the other.

    We would appreciate your urgent response, as this update is disrupting our normal processes and I can't believe we are the only ones having this issue.

    We would like to raise a concern regarding a recent update to the Purchase Order function, which is now causing operational issues for us.

    Previously, within a Purchase Order, we could select the three dots at the top of the screen, choose “Copy to…”, and then select either Bill, Purchase Order, or Invoice. This process worked well and ensured that all relevant details transferred correctly.

    However, following the recent update, the options have changed. We now only see “Copy to Invoice”, while Bill has been replaced with a blue “Create Bill” button. To create a Bill, we must manually select… more

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

14. Pay draft bill immediately after approving

    When we have pro forma invoices, it would be helpful to be able to approve a draft bill and have an option to pay it straight away without having to search the awaiting payment.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

15. Invoicing - Edit Item Code without changing Description, qty or price

    When copying an invoice, we need to be able to copy and paste in the item code without it deleting all of the description, qty and cost.
    You can do this in classic invoicing, but when you do it in the updated invoicing it removes all the data on the line.

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16. undo or back button when approving a bill

    Quite a few times i've hit approve on a bill and then realised it wasn't the correct account or details. Then i have to exit draft bills and go find the bill to open, edit, save and then go back to drafts to continue adding, which adds so much time.
    A simple 'Undo' button would be amazing which would undo the last thing you did, opening the last draft you approved back open in edit mode. Then once saved will open your next draft bill ready to complete.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

17. Filter out/exclude suppliers when searching in bills

    Allow us to filter through bills based on ticking/unticking certain contacts/suppliers. Why not add it if you can already use a search bar, this would make things much easier. As well as also filtering by tracking categories.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

18. Hubdoc: Validate that document type and "publish as" align

    I don't think this is a product idea, I think this is the request for fix:
    In Hubdoc, the chosen document type (in "Transaction Details") is not used to validate the "publish as" option in the Xero Integration. While Hubdoc validates the tax rate chosen in Transaction Details relative to the account chosen in the Xero Integration (providing an error message when it doesn't), it happily lets me publish a document categorized as "invoice" in Transaction Details as a credit memo in Xero, if the last transaction with the contact happened to be a credit memo.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

19. automate tips in purchases

    Please create an automatic tip function ideally with Hubdoc.
    I'd be really grateful if there was a way to simplify tipping in the Purchase/Bill module. As it stands the total amount is transferred from Hubdoc to Xero. I have to:
    1. hit edit
    2. switch tax inclusive to tax exclusive
    3. edit the bill amount to the pre-tax value
    4. add a line
    5. type "tip", add 1, add tip amount, change tax rate from standard (Entertainment) to Tax on Purchase (o%)
    6. Hit 'Update'.

    THEN I can fill out the apply payment line.
    Ideally, Hubdoc would identify a tip (it usually is stated clearly on the receipt)
    Less ideally, there would be an option in Hubdoc where the tip option is available (with the correct tax rate).
    Even less ideally, Xero would have a button: add tip somwhere. That too could fix this waste of time.

    Please create an automatic tip function ideally with Hubdoc.
    I'd be really grateful if there was a way to simplify tipping in the Purchase/Bill module. As it stands the total amount is transferred from Hubdoc to Xero. I have to:
    1. hit edit
    2. switch tax inclusive to tax exclusive
    3. edit the bill amount to the pre-tax value
    4. add a line
    5. type "tip", add 1, add tip amount, change tax rate from standard (Entertainment) to Tax on Purchase (o%)
    6. Hit 'Update'.

    THEN I can fill out the apply payment line.
    Ideally, Hubdoc would identify a tip… more

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

20. Bill Matching Logic - Suggest the Most Recent Bill

    Currently, Xero’s bank reconciliation often suggests matching a transaction with a random bill - rather than the most recent one.

    I.e, a transaction dated 24 Feb may be matched with a bill dated 30 Mar, even though a bill for 24 Feb exists.

    It would be more accurate and efficient if Xero prioritized suggesting the most recent bill prior to or closest to the transaction date, instead of a seemingly random one.

    This would be useful for us who enter multiple future-dated bills for budgeting/forecasting and would make the matching process more intuitive and time-saving.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂