Sales Invoices - Combine and hide line items for customers
Ability to combine and hide line items in the invoices.
Purpose: To have good accounting and tracking of sales without showing the client the breakdown of all the items involved

Hi all, appreciate the interest and rationale for wanting to be able to combine and hide line items on an invoice for sending to your clients, while having your usual detail tracked on the invoice in Xero.
While this may be a function we look to explore in the long-term we want to be upfront that this is not something we’ll be developing in the near term. Our team is focussed on other key priorities right now such as improvements to invoice branding and getting paid.
If you want to hide all line item details, you can create a custom invoice theme where you can decide which data fields appear on the PDF invoice. For example to print only the Subtotal and no line items.
However we’re aware that in other cases you want to be able to show some line items and not others. We’ll leave this idea open as it’s something we may be able to revisit in the longer term. We’ll be sure to let you know if there’s any change around this, here.
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Lorraine Adams commented
For allbut the simplest of businesses, Xero’s ability to provide meaningful sales reporting falls totally short of it’s ability to market & sell it’s software.
This issue has been around for YEARS, & like many other ‘ideas’, Xero has shown no interest, investing instead in other more profitable revenue streams & partner integrations. Some features (auto updating of repeating invoices when contact email addresses are updated), have even been ‘stealthily’ removed!
To say only 43 people support this idea is ludicrous & inaccurate after 8 yrs or so (I kid not) of receiving updates & comments on this.
Quickbooks do it - but the market leader can’t?!!! Or won’t. -
Scott Holroyd commented
I currently have to enter my jobs as 'labour only' or 'goods sold' as a total price, meaning I don't feel as though I get the benefit of the reporting Xero is capable of.
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Caroline Hale commented
Really need the ability to add detailed lines to the sales invoice but only show summary information to the customer - please fix this
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Jonathan Matthews commented
I agree with this completely. MYOB does it, and I dislike MYOB.
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Jonathan Matthews commented
I agree with this completely. MYOB does it, and I dislike MYOB.
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Anthony Adamson commented
I would like this feature as well as kitting. Neither one is complicated and I shouldn't have to purchase an expensive inventory suite when I don't need 99% of the features. Kitting is NOT a manufacturing feature like work orders.
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Bob Crawford commented
No comment or update from XERO suggests they have no interest in listening to their customers on this
I spoke to their help desk on this in the past who were dismissive
Very disappointing service indeed
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Laura Files commented
Absolutely vital to us to be able to split lines for revenue recognition purposes but the customer only see their invoice line to save confusion.
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Ben Grasso commented
We want to be able to see all the items listed as a breakdown, but the customer only needs to see the description we write and the total price not the breakdown.
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Rydgeview Contracting Limited commented
Please please please look into this. It would be such a beneficial feature for your customers Xero!
I know that Fergus is great at being able to do this, but running another system alongside Xero is ridiculous! We would love to be able to track stock to allow us to buy in bulk for future seasons etc... but we are having to collate line items to bill out to customer which defeats the purpose of the account codes! Cmon Xero listen to your customers -
Liz Peter commented
This question appears (in different formats) heaps of times in the support discussions, and Xero's answer every time states that "it's not important enough for them to work on a solution" (or words to that effect).
However, looking at the many questions and tons of responses, it is extremely important to hundreds of Xero users!
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Bob Crawford commented
VERY keen for XERO to offer this but so far they have show zero interest in sorting this out
Numerous clients who use XERO allocate sales revenues across multiple accounts and do not want to show this on sales invoice so have to do this manually at present which defeats the whole object of XERO which is meant to be user friendly
PLEASE get this fixed XERO
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Annette Stoneham commented
Please implement this
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Annette Stoneham commented
Would love to be able to do this, at the moment we use a spreadsheet to do this and attach it to each invoice, for our record.
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Milly Bruce commented
This is so essential to many people. I need to bill across a few different accounts but I want to have it combined onto one line.. so simple and clearly what so many people need. Please Xero - please listen to your customers!
A simple master line with hidden sub lines underneath.. so simple
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Milly Bruce commented
This is so essential to many people. I need to bill across a few different accounts but have it combined onto one line.. so simple and clearly what so many people need. Please Xero - please listen to your customers!
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Rebecca Igglesden commented
We have integrated our invoices from ifirm but our clients only want a combined invoice but xero doesn't recognise the combined data and descriptions from ifirm and turns it back to singular line items without descriptions.
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Anita Hattrill commented
Very important. We are doubling up to achieve this. Doing 2 invoices, one for our business with each product/service line (and offset to Suspense to create Nil invoice), then one for customer using Suspense code with story and subtotals.
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Tom David commented
Please this would be so useful. Currently we send our invoices to clients created from a spreadsheet (subtotal only, so they don’t see our line by line breakdowns) and this is completely doubling up workload on something that would be straightforward to implement in xero. Thank you.
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Jacco du Toit commented
This is a basic requirement in many types of businesses to create a single item from individual items. Let's call these Retainers, Basket Items, Bundle Items etc.
It is particularly important to track the breakdown of income for these grouped items gauge where you are more profitable. A simple one-liner "Retainer Fee" will not serve this purpose since you lose the make-up of these items.
I repeat myself, we need to create a basket or a bundle by either collapsing the lines on the invoice or, (which will be first price, to create a bundle or basket item consisting of the individual items. And because of the need to track the source of income, the reports and GL postings should be based on the individual items.
The world may be moving towards simplifying everything but need to be wary that we don't lose the detail we need to manage our businesses.
Jacco du Toit