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Invoices - Add subtotals

Ability to add subtotals in the invoices.

Purpose: Because some clients are questioning and would like to see more details, and having subtotals can satisfy their needs & wants.

310 votes

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AdminXero Team (Admin, Xero) shared this idea  ·   ·  Report…  ·  Admin →
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submitted  ·  AdminHannah G (Admin, Xero) responded  · 

Hi all - thanks for taking the time to provide your votes and commentary on the idea to enable subtotals in invoices. We appreciate how this would make invoicing easier and enable you to provide a clear breakdown on invoices.

As you can imagine with a global product, the variety of ideas we receive is expansive and so the product team focuses on building features that will meet most people’s needs. In the interest of transparency at this stage this idea is not currently planned. However we’re still open to receiving feedback and votes. It could always be reconsidered at a later date.

In the meantime it’s worth highlighting (as a few have mentioned already) a workaround is to generate an invoice as a PDF and then edit the PDF externally. Alternatively our Xero App Store has many invoicing providers who may do this. You can browse the invoice providers here.

We’ll be sure to update you here if there’s any more news on this suggestion.

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  • Sophia Tunnicliffe commented  ·   ·  Report

    Is there anything further on this request Xero? Loads of people want this but Xero taking ages to give any feedback.
    @ Jon Huddy - yes we can do that but it's un-necessary in this day and age and an antiquated way to do it, plus wastes time. MYOB already have a sub-total feature available to use in their invoicing for years now. Xero behind the 8 ball on this feature!
    Please add this Xero!

  • Jon Huddy commented  ·   ·  Report

    When I need to show subtotals, I create a PDF, then edit to include.

  • Grazia Gargiulo commented  ·   ·  Report

    It is very important for project with multiple items to be able to show sub totals.
    VERY VERY IMPORTANT

  • Michael Ferry commented  ·   ·  Report

    I've been watching this string for over a year and have never seen any response from Xero. This whole feedback feature is a joke! I don't think anyone from Xero monitors this site.

  • April Nollner commented  ·   ·  Report

    Please add this functionality ASAP!!!! At least give feedback as to WHY this hasn't been added already?

    Please XERO ADMIN?? XERO SUPPORT??? XERO DEVELOPER'S????

  • Jodie Smith commented  ·   ·  Report

    Our customers are confused bordering upset about not having subtotals on their invoices. We like Xero, but this is becoming a big issue and we're starting to look for different book-keeping programs.

  • Lizzi Smith-Young commented  ·   ·  Report

    Please can this happen and can VAT be shown in a separate column, people always think their invoice is wrong.

  • Megan Schmidt commented  ·   ·  Report

    This is very important as it creates confusion and irritation with our clients.

  • Charista Boatwright commented  ·   ·  Report

    This really needs to be a feature! It seems so unprofessional if we need to send multiple invoices, when we can just send one with all the information

  • Charista Boatwright commented  ·   ·  Report

    This is a basic feature that is really needed for giving clients good and thorough information without them having to "do the work"

  • Kellie Beaumont commented  ·   ·  Report

    Invoicing - The ability to see the total items added to the bill.
    We invoice for hours used and it would be great to have the invoice give us a total of the line items to check it matches our time sheets.
    For example we might have 3 hours for bookkeeping in 1 line, 15 hours for admin in the next, 5 hours for marketing in the 3rd and it would great great to see a total at the bottom showing 23 to check against our time tracking software quickly.

  • Steve Denby commented  ·   ·  Report

    Necessary to group quote options and project groupings in invoices.

  • Darren Mogg commented  ·   ·  Report

    Urgently required to clearly identify invoiced groups within a single invoice.

  • Vishal Raval commented  ·   ·  Report

    I have clients who would like the ability to add sub-totals

  • Ben Pearcy commented  ·   ·  Report

    We need this function to show a break down of grants offered to customers. This helps them to understand the VAT breakdown better.

  • Gina Whyte commented  ·   ·  Report

    I have to enter a massive bill each month and without the subtotals it's really difficult for me to go back and check where I've gone wrong when it invariably doesn't quite add up each time I enter it

  • Terry-Anne McPhail commented  ·   ·  Report

    I have a client who would like the ability to add sub-totals and an additional line after that for a contractors tax that the client will hold back. This can also be used for retention held back by clients.

  • Veniamin Doychev commented  ·   ·  Report

    I would like add another line in the total, subtotal lines. It needs to say: "Less CIS"

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