History & Notes - Xero Mail - Log of mail sent via Xero
Have a log or register of all emails sent from a Xero organisation with detail of content, recipients, senders, and date of send.
Purpose: Validity when being queried by customers about a transaction, verifying payments and collecting debtor payments. Proof of interaction.

-
Jackie Dobbie commented
I am at a loss to understand why Xero have not implemented this request yet with so many asking
It surely cannot be to difficult as other accounting packages have this facility -
Sue Higgins commented
Twice I have had the 'send me a copy' not work and am shocked to see that I cannot access an email once sent - this is very poor service from Xero.
-
Clare Kendall C.FICB commented
It's critical to be able to view what has been sent to the client. As it could be sent by any user of the system. Any audit trail isn't complete without it.
-
Sue Dight commented
To be able to confirm that a bookkeeper is doing the job as required, to be able to check the emails is critical.
-
Ryan Kenny commented
I can't believe this is an issue in 2023! How can you offer to send emails, but not be able to view what was sent?!?! Especially when other people from your business need to see what was sent, or what was sent a while/few weeks ago, people can't be expected to just 'remember' the content in all of these emails!!
-
Nicole Neale commented
This is such a critical feature. The lack of it is causing so many problems. Come on Xero, why do you not listen to your customers? It's really bad customer service!
-
Nadine Jacobs commented
I am in desperate need of this feature.
-
Hayden King commented
I get the feeling they just don't care. Note it was mentioned April 2013
-
Joanne Worboys commented
From a PI and legal perspective we need to be able to prove the correspondence that has been sent to our clients. And I extend this requirement to Xero Sign\Document Packs.
-
Deb Woollett commented
Totally expected this was able to be accessed in Xero somewhere. I have been sending critical info via Xero without any record of having sent that I find out now
-
Wendy Lorimer commented
I have now resorted to sending a copy to myself for everything I send from Xero, not ideal but least I have a paper trail of correspondence
-
Mitchell McGuire commented
this is an imperative requirement of your service for legal purposes when chasing an invoice
-
Jacqueline Botha commented
This is a critical issue for us as we add additional information to the basic message/email sent with a invoice or quote.
Clients want proof the email was sent with the additional information and at the moment we can show it was sent but can't prove the additional information was on that email. -
carolyn austin commented
I am doing the same as Helen Walker below.
I add the clients own "Finance@clientname.com" email address in the Edit Contacts section of each customer so that all sales invoices are copied to that email address and we have proof that it went out.
If this could be set up as a default option rather than having to remember to do it on every customer account it would be really helpful.
I know that I can send myself a copy but I do not want all the clients invoice emails to come to my own company address.
-
Linda Aucamp commented
Clients want proof that email was sent
-
Elgy Koay commented
This function is crucial when customer/client in questioning why they have not received the invoice when History/Notes noted we have sent it
-
Serofino Sellaro commented
This feature is an absolute must!
-
Melanie Parrock commented
Invoice/bill dates are not representative of actual send or received dates, and I totally rely on this information being easily available within Xero, the link to Gmail or O365 that provided an e-mail trail was a perfect solution, in the absence of this a new solution will need to be found asap.
-
Mark Maiden commented
Please make this an essential requirement ASAP
-
Henry Pivac commented
A tab with a functionality where all outgoing email communication for a Xero entity can be recorded and reread in one place.