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AU Payroll - Specify leave approver

Ability to specify a set approver for a specific employee for when they submit leave requests.

Employees who are nominated as a leave approver should only be able to approve leave for the specific employees who have them nominated as their approver.

Alternatively, employees who have the "Authorised to Approve Leave" checkbox ticked should only be able to approve leave by employees in the same Employee Group.

Only payroll admins should be able to approve leave for all employees.

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Robert Firth shared this idea  ·   ·  Report…  ·  Admin →
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  • Miriam Fatela commented  ·   ·  Report

    I agree, we need to be able to set what managers need to approve the employees leave.

  • Jo Hempel commented  ·   ·  Report

    I definitely agree with this! We need to be able to set what managers need to approve the employees leave.

  • Sarah Ludlow commented  ·   ·  Report

    Critical - larger payrolls with multiple divisions cannot delegate the managers responsibilities properly.

  • Ryan Bellevue commented  ·   ·  Report

    Definitely a good idea. Several of our client need the second option mentioned where leave is limited by employee group (or something similar where it is done on the set up end, as opposed to being done by the employee). Though it would be nice to limit even payroll admins in the same way.

  • Thea Merritt commented  ·   ·  Report

    Agree, one client has employees in different states and particular managers need to approve particular employees leave. Would be great to allocate employees to a particular approver/manager.

  • Alanna Cooper commented  ·   ·  Report

    Just allocating a specific supervisor to a specific employee for all timesheets/leave would be great

  • Natalie Macinic commented  ·   ·  Report

    Agree, as not all payroll admin should have access to approval for all employees

  • Emma Rosenblatt (Accounts) commented  ·   ·  Report

    This is so necessary! Otherwise, people with payroll access who can approve leave can not only approve everyone's leave instead of just the people they are managing but also their own...Not a good process at all. Unfortunately it is things like this that make Xero not good for larger companies and only suitable for a one-man show or small team.

    Secondly, there is no history or timestamp of the approver, who and when the leave was approved.

  • Megan McConville commented  ·   ·  Report

    Agree - furthermore, there should be a way payroll admin can ensure another user approves their own leave. Currently, when the payroll admin posts a leave request this is immediately approved. Instead they should be able to select somebody else to approve their leave, and ensure it is NOT automatically approved in the system.

  • Peter Park commented  ·   ·  Report

    I think this is real stupid.

    If you see User role access to payroll in xero,

    It states Limited access Approve Leave and timesheets for others.

    If they have permissoion and have Xero me accesss.

    So how do you give them permission.

    Managers should be approving time sheets not payroll admin etc.

    If it says you can then you should be able to right.....

  • Anna Cicognani commented  ·   ·  Report

    100% agree - it's not good for all leave approvers to see everyone else's leave, and the approvals need to be hierarchical instead. This has been a shortcoming for a long time.

  • Sara Hopper commented  ·   ·  Report

    The ability to be able to assign specific approvers to employees would be useful. It would also be good to not allow approvers to be able to select themselves to approve their own leave.

  • VJ Boland commented  ·   ·  Report

    I hope this is coming sometime VERY soon as I cant read the responses from Xero.
    this (along with a few other reasons) that I havent got my workforce using XeroMe yet

  • Cindy Randall commented  ·   ·  Report

    This would be invaluable! Currently we have multiple accountants, a bookkeeper, business partners, etc. all in the list as approvers - when only one person actually needs to get the email. Being able to just have the one approved person for that specific employee would make things so much easier - especially for onboarding new employees.

  • Sara McIlwraith commented  ·   ·  Report

    The ability to have a two tiered leave approval process would be extremely helpful, so the Supervisor approves the annual leave first and then the Manager/Director/CEO confirms its ok.

  • Barbara Sivira commented  ·   ·  Report

    Not only the option to specify leave approval for each employee, but as my previous post that there should also be a box to select if the payroll admin is also authorised to approve leave. The current option can give e.g. in an accounting firm who there could be up to 5 staff members with payroll admin access to be able to approve leave. clients don't like this idea as there could be more than 5 users to choose from when a leave request is submitted for approval. can Xero look into adding a box to select for payroll admin user access.

  • BGAU Accounts commented  ·   ·  Report

    A)Ability to specify a set approver for a specific employee for when they submit Timesheet requests.
    Employees who have the "Authorised to Approve Timesheets" checkbox ticked (similar to Leave approver) should be able to approve Timesheets regardless of Payroll Admin status.

    B) have a "Checked" Status before full approval and finalisation of Timesheet that occurs with "Approved" status
    So one manager can approve the "times" entered and a second manager can complete "pay rates". Specifically important for "Start & Finish Time" timesheets in businesses with complicated State Awards

  • BGAU Accounts commented  ·   ·  Report

    Setting specific Approvers need to be looked into ASAP for leave requests and Timesheets

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