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UK Payroll - Show leave balances in days and hours

Offering a simple update to the Xero system which would dramatically improve one grey area:

I had a discussion with my team and it's a common topic that keeps coming up - we find it very awkward having the 'Time Off' allowance displayed in 'Hours'.

Just like some other tracking systems, they allow you to see your 'Time Off' as 'Days' which is much easier to glance at - instead of having to continuously calculate hours, which takes time and can cause confusion on some occasions.

We would all very much appreciate it if you at least give the option to view the 'Time Off' allowance as 'Days' - so you can see how much holiday you have left very quickly.

I've mocked up a basic example of how this would look in the attachment uploaded to this request.

Please do consider this simple update as it would make life easier using the Xero system.

Warmest regards,
Ryan

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Ryan John Wright shared this idea  ·   ·  Report…  ·  Admin →
Completed  ·  AdminKelly Munro (Community Manager, Xero) responded  · 

Hi team, we're happy to share that we've recently released a couple of updates to solve for the needs here!

  • Payroll admins can now view employee leaves balance in weeks, days and hours where the employee has a consistent working pattern set up.
  • On the employee front, you'll be able to view leave balances in hours and (days) within the Xero Me app.

We'd like to say a big thank you to everyone for contributing here and being engaged with our product team to deliver functionality that's most impactful for our customers.

We have more enhancements coming to the Xero Me app soon, stay in the know through the Long and Short of it, and releases on Xero Central.

Show previous admin responses (2)
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  • Sian Fredericks commented  ·   ·  Report

    The UK government sets annual leave as 5.6 weeks or 28days and then prorated depending on days worked. Why has Xero not allowed for days? Connecteam a linked app has this functionality!!

  • Sagar Chhabria commented  ·   ·  Report

    This is an important point for many of our clients, as their employees often find holiday entitlements calculated in hours confusing. They prefer a clear, straightforward explanation or the ability to see at a glance on their payslip how many days of holiday they have remaining.

  • Sarah Rawlings commented  ·   ·  Report

    This would really help for staff members to understand their holiday better and what is left, they find it confusing at the moment.

  • AdminLogan Hughes (Admin, Xero) commented  ·   ·  Report

    Show leave balances on the payslip as days and hours. This would allow employees to better understand their leave balances without needing to do extra calculations.

  • Emma Salter commented  ·   ·  Report

    This would make a huge difference to many clients who often calculate their holiday in days

  • Sharon Crawford commented  ·   ·  Report

    This is so important to all of our clients who's employees find that holidays worked out in hours is so confusing, they want a clean straightforward answer or glance at their payslip to know how many days holiday they have to take,

  • Stuart Willatt commented  ·   ·  Report

    Please can Xero add the option to allocate holidays in days!

    We manage out holidays in days, not hours

  • Sarah Wrigley commented  ·   ·  Report

    We would use Xero for leave booking, if it was calculated in days. Surely in the UK leave in days should be default on Xero to fit with the legal statutory leave requirements which is set out in days.

  • Les Tasnady commented  ·   ·  Report

    We can't use the leave on xero because it's not in days and also the reporting is useless

  • Philippa Ghosh commented  ·   ·  Report

    There should be a feature to have leave tracked in days - a day length could be set to suit an organisation, but most salaried staff are given annual leave in days and can draw on this without it being accrued - repaying if they leave early.
    The current format of hours only is good for casual workers but that is not the case in my organisation - meaning the track leave option is very difficult to do - especially when requesting leave in my XeroMe is done via a calendar not a clock!

  • Susan Shaw commented  ·   ·  Report

    we don't currently use the holiday function as it is not in days - it would be so much better to be able to do this and better for the staff as they could also then use the holiday request function.
    In the UK - holiday is accrued in days rather than hours.
    Employers who pay in hours for zero hrs contracts/temporary staff. Pay holiday pay accrued at the same time so that staff get paid for work and holiday accrual at the same time.

    Its really frustrating that we can't use that function - it's all too confusing - need by day, half day option.

  • Freya Pieroz commented  ·   ·  Report

    Part of the reason this has historically not been available is because the definition of a day isn't standardised - I have clients whose work week is standardised to 38 hours (7.6 hours x 5 days) and clients whose work week is standardised to 40 hours (8 hours x 5 days), and they have slightly different rates of hours accrued per week worked.

    Me, my minimum/standard day at work is currently 6 hours. When that changes to 8 hours, my accrued leave hours won't change, but if I had 4 x 6hr days banked leave, I would have 3 x 8hr days until I accrued more.

  • Chloe Moore commented  ·   ·  Report

    It would be a great ides if holiday could be worked out in Days and not just hours - especially for those who work on a number of days holiday.

    Personally my staff members wont appreciate having to work out how many days leave they have left as we dont work in hours!

    So please bring a days option!!

  • Lynn Lashbrook commented  ·   ·  Report

    Im only starting to use payroll in Xero as have used other softwares in the past. Ive stopped migrating clients on to it as I find the leave in hours confusing (agree it needs to be an option for part time staff) but the majority across my 20 odd clients are full time.

    Employees find hours very confusing if they have a full day quota allocated to them.

  • DANIELLE FRIEL commented  ·   ·  Report

    Days would be a great option to have. And work best for our organisation.

  • Debbie Lowe commented  ·   ·  Report

    It is crazy that Xero has so much functionality yet this basic function which is so confusing for staff is missing

  • Liana Kyriacou commented  ·   ·  Report

    it's absurd that holiday is in hours instead of days. This is so important. A system like this should not have an issue implementing something so simple yet so valuable

  • Susan Shaw commented  ·   ·  Report

    I can not use Xero to manage my holidays as we use days rather than hours - so employees can book whole or half days off.
    I would really love to be able to manage the leave process with employees being able to request though Xero and with criteria rules would be able to see immediately if they can not have leave on the requested days (too many people already requested). PLEASE, PLEASE create an option so that we can use Xero for this

  • Steve Davies commented  ·   ·  Report

    It is very unusual not to manage holidays in days, no one in the UK recognises holiday in hours including HMRC, who set out the statutory requirement in days. Because of this we are not able to use Xero holidays within payroll.

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