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Hi team,
You can bulk export Files from Xero using Boxkite, which automatically downloads and backs up your selected data to Dropbox. It takes just minutes to set up and download Files. You can also download and back up other essential data for compliance purposes, including contacts, invoices, bank transactions, journals and financial statements.

Check it out: https://www.getboxkite.com/

Hi Hema 👋

Apologies for the late reply, and thank you for checking it out 🙌!

I'll include those years this weekend, the change should hopefully be out by Monday.

Thanks Again

*EDIT*

Just pushed the latest change in, you should be able to see it now 👍

Also, watch out for some more updates soon, we'll update:
- Current feature bugs
- Add in new requested features
- Overall theme

Let me know how the latest change has gone and if you can download the attachments in for your requested year

Hello,

This function would be so valuable to my clients and its a shame its not currently supported by Xero. Abe A, thank you for taking the time to do this!

Abe, can I ask whether its possible to do the export from 2021? When I try to use your app it only lets me select 2022 and later.

Thank you again.

Could it be that what's interwoven is the wish to make it as hard and expensive for people to leave when their needs are continuously and consistently ignored? Just a thought.

Kelly - understand your comment around how interwoven this might be if it was incorporated directly into Xero. AS an alternative could you develop a Xero plug-in for this functionality? There's obviously appeal given the level of votes on this.

Honestly, this is mind boggling that this option is not available. Xero is expecting us to trust them with our receipts in their cloud based system, yet, when we want access to download as bulk for whatever reason, we have to download them one by one ? makes zero sense !

Honestly, Xero, i think it's time i change platform. The added value you claim, is mostly BS. The cost no longer matches the value.

There should be a way to download or save multiple pdf files attached to bills at once by selection of a customer or bills. Doing this one by one is very time consuming and should be available when it is audit requirement for payments.

Hi Holly and Tim, the app we made here (https://x-extentions.vercel.app/) is currently free at the moment. We addressed the issues some of the people were having here and stuck on some monitoring to see if any errors occur during any sessions to see exactly what problems to solve. Any feedback would be appreciated!

The file libary isn't detailed enough for it to be used properly, so I'm now in a situation where I want to take all the files out and stop using the files on Xero but I am stuck with them in Xero as I can't export them!

This will become more important as Xero gets older, since there will be business that will naturally come to their end of life, with a need to archive all the data and close the Xero account. I am in that situation now.

https://apps.xero.com/uk/app/numerintbackup
Numerint exports files associated with any type in Xero that support attaching files:
accounts, bank transactions, bank transfers, contacts, credit notes, invoices, manual journals, over payments, pre payments, purchase orders, quotes and repeating invoices.

The export can scale to any number of attachments and it is not uncommon for customers to export tens of thousands of files that might take several weeks (Xero has throttling to limit the rate). It can export dozens of your companies simultaneously and all run in the background. No need to leave your computer on.

You can do a full export or use filters to choose specific date ranges or only certain Xero types e.g. all Invoices (supplier bills and customer invoices) for a single financial quarter. You can also perform differential exports to retrieve all the files since your last export.

The export comes with a comprehensive data file that carries a lot of data about the exported files. E.g. the contact name, the date, the amounts, the line items, tracking codes.

Customers use it for backing up, supporting an audit as well as migrating to another accounting platform. For example we've had customers with dozens of Xero subscriptions all being migrated needing tens of thousands of files to be moved. For larger jobs it is easier to contact Numerint directly to create a single invoice or tackle any custom requirements.

Hi All,

For anyone who wants to have a backup of all/any of their attachments in Xero, check out FileXtract: https://filextract.app
The add-on creates a ZIP file of all the selected attachments. It can be used for invoices, bills, and bank transactions.

Hello!

Regarding the download attachment beta project I have here: https://x-extentions.vercel.app/

Hope all is well here, I have some updates for the bills feature, looks like I've been able to fix the issue of timing out when downloading many files. So far I've clocked that it takes around1.2 seconds per attachment (which is very close to the 60 requests per minute limitation)! and keeping in mind that the maximum number of requests a user can make per 24 hours is 5000. So it may be that there needs to be something done on my end to arrange a long running task some point in the future.

I noticed a couple of things will stifle it at the moment, if you have a weirdly named file like ".png.pdf" which may confuse the compute to wonder about the actual format of the file. I'll report more on the other potential ways later, but fingers crossed it works for most of you 🤞

Would appreciate it if you let me know how you get on

Kind Regards

Hi Platypus,

Apologies for the late reply as I have to log in after work.

Quick note before I reply, the site https://x-extentions.vercel.app/ will be moved to a more permanent home, for now I'm just testing the reception of this idea.

I do have some good news in that I have attached error logging/monitoring now, so I should be able to see what errors users are seeing, and based on what I have been experimenting with larger numbers of attachments to download, it seems that the server I was hosting this app on was configured to time out after 10 seconds. However with your case it's slightly a different thing, it seems I may not have configured the request timing properly, and therefore Xero may have just said "nope, too many requests" and thrown it back.

Thanks for reading through the long windedness! I will be working on it for sure, I also attached a screen shot on the new version that shows you how many attachments will be downloaded, to give a rough estimate on how long it could take.

I'll keep updating this thread in the meantime with how I'm getting on with this fix, thanks again for using it!

I also want to know more about how I can alleviate your security concerns as well, so the more information the merrier!

Kind Regards

ps: remember that the authentication is configured to last only half an hour for security measures, so if you see requests failing after half an hour then refresh and you should be able to see that you need to connect it again.

Hi AA,

despite my concerns regarding safety, I tried your app. It's failing (twice already). Any troubleshooting tips?

Hi 👋, a bit late after work but I managed to add some updates to the security side of the app, I added a consent as well as reaffirmed the 30 minute access. As mentioned if more and more like it, I will add more features to this beta and hopefully we'll be able to have something that can add to our Xero experience.

Here's the link to the beta app: https://x-extentions.vercel.app/

The more input the better, thank you!

Hi Kevin

Thank you so much for replying, this is the first time I got a response for any product I released on beta so I'm very thankful 🙏

And thank you for saying there could be value, it means alot to me that I'm starting to understand what it means to help customers relieve their pain in their business.

I want to assure you that this app is very secure in that it uses the Oauth2 process provided by xero, which means you didn't actually have to log on directly from the app, it was probably the case that your weren't logged in to start with?. All that the process does is that it goes to your xero and asks for permissions like being able to read attachments etc. Also, the deployed app uses https which encrypts data going back and forth to the server.

I totally respect your decision and will take this on board to make further security improvements and announcements to allow the user to feel more at ease. I'll keep this place updated too and show screenshots if anyone is interested!

Thanks again 🙌

Hi user AA.

Thanks for creating the app to download the documents. I think you're on to a winner and once polished up, if there's enough interest, there's value in charging a small fee.

As a PSA to the community I'm reluctant to use this service however as it requires me to enter my Xero login details. I'm sure sure there's no malicious intent with what you've created but bad faith actors can do the same and take credential details and or do man-in-the-middle attacks to access documents.

Have a think on ways to put safeguards or security in place to make your solution a real winner :)

Cheers

Hey y'all 👋.

I created a prototype app that helps you download bill attachments (as an example) by month https://x-extentions.vercel.app/ , It's still a little buggy so apologies. Also, due to the rate limitations xero put, we can only request one attachment per second, so 60 attachments mean 60 seconds possibly.

I created an example feature for bill attachments, if enough people see it possibly saving them time, I can build the other resources and help you enjoy this app once more.

Let me know, thanks!

I have a client going through a 2 year audit. They have 6 bank accounts and needed the bank reconciliation report for each month.

6 accounts*12 months*2 years = 144 reports. We had to download each one. One at a time...

Please add this functionality.