Settings and activity
28 results found
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81 votes
Thank you all for getting behind this idea and sharing your thoughts on how beneficial a shared leave calendar could be for team management and scheduling.
Our product team has been following this idea and agree that creating a shared calendar is a feature we would love to develop. However, it’s not currently on our immediate product roadmap, as we are prioritising other improvements at this time. We’ll continue to review and monitor interest in this request.
In the meantime, manually maintaining a separate calendar outside of Xero may help bridge the gap. We’ll update this thread if there are any plans made for a calendar within Xero.
Paolo Coniglio
supported this idea
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140 votes
Hi everyone, thanks for sharing your thoughts on having a payroll report that calculates payroll state tax. We understand some of you are required to calculate tax across multiple states.
While we don't currently have a report which calculates earnings based on state, some of you have mentioned workarounds such as using the Payroll Activity Summary report. This report includes earnings totals and can be filtered by a date range and employee groups.
We recognise the value a report of this nature could have for our customers and it’s been added to the wider pool of ideas for our product team to consider for future development.
While it’s not on our immediate roadmap, we’ll be sure to keep you looped in if there’s any progress.
Paolo Coniglio
supported this idea
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46 votes
We appreciate you all sharing your feedback on having approved leave days visible during timesheet entry.
Our product team agrees that surfacing this kind of detail on timesheets is a great idea, and it's something we are open to exploring in the future.
While it is not currently on our active development roadmap, we’ll continue to track community interest here as we plan future updates and will keep you posted right here as plans progress!
Paolo Coniglio
supported this idea
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44 votes
Hello everyone, we appreciate you engaging with us about this topic. To clarify, we acknowledge support in this idea has arisen from a new requirement from the ATO that means large orgs that withhold over $1M annually to submit PAYGW weekly via STP.
While we appreciate why you'd like to automate this flow of information from Payroll to BAS within Xero there are two current options;
- Within Payroll settings you could untick “Reportable as W1 on Activity Statement” so your payroll data is not included in BAS, or
- Manually remove the W1 and W2 figures from your Activity Statement to lodge activity statements for clients that are submitting weekly PAYGW.
This idea is on our product teams radar, however we want to be upfront that at this stage we don't have any plans for developing an automation of these fields.
We'll continue to monitor this idea closely, and share if…
Paolo Coniglio
supported this idea
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84 votes
Hi everyone, thank you for your continued feedback. We appreciate you sharing how important selecting multiple employees is for you when running payroll reports.
The good news is our product team has reviewed this idea and agrees it is a valuable addition to Xero. We have updated the status to Accepted.
This feature is not currently on our immediate development roadmap, however by accepting it we are formally adding it to our backlog for consideration.
We will keep tracking interest here and update you as soon as we have news.
Paolo Coniglio
supported this idea
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105 votes
Hi there, as part of our ongoing review process, we’re in the process of updating our idea statuses to better track Xero Product Ideas.
We’ve taken another look at this idea. Whilst we can see the value for payroll administrators to be able to view the payslip in PDF from within the Employee’s record, this update doesn’t currently fit into our product team’s road map. We’ll move this idea to a status of Accepted and will continue to review this in future planning.
Paolo Coniglio
supported this idea
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76 votes
Hi everyone, thank you for sharing your feedback and adding your support to this idea.
Having a clear history trail for edits and approvals in timesheets is valuable for managing payroll accuracy. This is something our product team is aware of, and while it isn’t on our current roadmap, it is something we want to look at in the future.
We appreciate you keeping this top of mind for us. We'll continue to track community votes and comments on this thread and will update you here as soon as anything changes.
Paolo Coniglio
supported this idea
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197 votes
Hi everyone, I wanted to share another update regarding timesheet flexibility.
Our product team is currently working on a feature that will allow employees to add other unit-based earnings types directly to their timesheets via Xero Me. This means your team will soon be able to record allowances and other non-ordinary earnings pay items alongside their regular hours.
We know this has been a highly requested feature to help reduce manual adjustments for admins. We are currently in the development phase and will provide a further update here once we’re closer to a release date.
Paolo Coniglio
supported this idea
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2 votes
Thanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
Paolo Coniglio
supported this idea
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12 votes
Thanks so much for sharing the idea to email historic payslips from directly in the Employee record.
We’ve moved your idea to Gaining support and will be keeping an eye on how much interest it gets from other users.
In the meantime, a handy workaround is to tick the payslips you wish to send from the employees record and then download them and attach to an email.
Paolo Coniglio
supported this idea
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25 votes
Hey everyone! Thanks for supporting the idea of getting greater visibility into your super payment tracking.
With the ATO's PayDay Super changes rolling out in July 2026, superannuation is firmly on our product team's roadmap. Keep an eye out for updates from the payroll team in the coming months!
Paolo Coniglio
supported this idea
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152 votes
Thank you for your feedback on this idea. To account for differing regulations and payroll features across regions we’ve split this idea into separate threads for AU, NZ, and UK.
We also wanted to highlight a related feature recently delivered: Payroll admins can now see an estimated leave balance when adding or approving future leave requests. The workflow prompts you if a request might result in a negative balance.
That said, we recognise there is a gap regarding the ability to set hard limits on how far negative a balance can go. While we understand how useful this control would be, setting specific negative leave limits is not on our immediate roadmap.
We’ll continue to monitor interest here and update this post if there is movement.
Paolo Coniglio
supported this idea
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86 votes
Thanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
Paolo Coniglio
supported this idea
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34 votes
Just wanted to touch base regarding this idea as it's been a while since we've posted an update.
We've reviewed the votes and comments on this idea and can see this idea has been gaining support.
Whilst this isn't currently on our product team's roadmap, we're monitoring the activity on this idea and will keep you updated as we go.
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97 votes
Hi everyone, thanks for your feedback on having Xero generate a Superannuation guarantee charge statement. We appreciate you sharing how this could streamline late SGC reporting.
We’ve shared this idea with our Product Team who see value in developing this.
While this is not currently on our roadmap, we'll keep you posted if anything progresses.
In the meantime we’ll continue to gauge your support and feedback on this thread.
An error occurred while saving the comment Paolo Coniglio
supported this idea
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63 votes
Thanks for your patience, it’s been a little while since our last update, so we wanted to check in. We can see this idea has been steadily gaining support. Our product team are keeping an eye on this idea and we will continue to share updates as things evolve.
Paolo Coniglio
supported this idea
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505 votes
Hey everyone, we've been following the conversation closely and we want to acknowledge how important this is for many of you.
Atm, we’re on a long journey to provide more controls within Xero features that our customers need. Being such a broad idea that touches many areas of our platform, we’d like to encourage adding your votes to specific user permissions that matter most to you, such as:
- Bank Accounts: For more control over who can see bank account balances and access specific accounts, please see the idea here: User Role - Restrict access to individual bank accounts
- Sales and Invoicing: If you’d like to see changes to permissions around sales reporting and editing invoice templates, you can follow that conversation here: User roles: Restrict access to Invoice Settings
- Reports: To have your say on restricting access to specific reports, the relevant idea is here: User permissions - Assign user…
Paolo Coniglio
supported this idea
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An error occurred while saving the comment Paolo Coniglio
commented
This is an interesting one for me. In 2018 Xero launched a whole new navigation bar that in all honesty took me ages to get used to. The available options on the drop-down menus made little logical sense, especially compared to the old navigation.
It took so long for me to remember where the various options had been moved. When we asked why this change was made, we were told it was to designed to help Xero building a more robust user experience.
That was never delivered. Now Xero is changing both the Dashboard and the navigation bar AGAIN and it's almost going back to the old options (which made so much more sense).
So after shuffling the position of commands multiple times (making it so much harder for consultants to train and maintain their training resources), are we finally going to get a better user management experience?
This is another one of those features requests that has been on the cards for years with little to no progress. With Xero's integration growing more and more making it suitable for larger businesses, a better user management experience is becoming a must to preserve access to Financial Information.
I have so many clients that have lower level clerks going through the bank feeds to fetch documents but they don't want these clerks to see for example the bank account balance or they want to be able to pick and choose which bank accounts these employees should interact with. That seems perfectly logical to me
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3 votes
Hi there, we're aware it's been a while since you've raised this case, so wanted to update you. We've reviewed this idea and whilst showing the number of employees allowed directly in the pay run isn't in the pipeline, we can suggest a workaround.
To confirm the number of employees included in a posted pay run within the current calendar month, you can run the Payroll Employee Summary report and filter it by posted date
The pay run’s posted date determines which month it falls under.
It's important to note that the plan limits for employees per month isn't set by the number of active employees, but by the total number of employees paid during the calendar month.
This includes any terminated employees paid during the calendar month and employees that have been included in a pay run with a blank payslip.
Paolo Coniglio
supported this idea
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18 votes
It's been a little while since this idea was raised & we wanted to touch base with an update. We can see that this idea has been steadily gaining support, so have updated the status.
There is also a similar idea that is Australian specific called AU Payroll | Payslip - Change formatting of payslip file name so we've linked any Australian based supporters to the correct region and made this idea UK specific.
Our product team are keeping an eye on this idea and if there are any future updates, we'll let you know!
Paolo Coniglio
supported this idea
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64 votes
Hi everyone, thanks for your feedback on customising the “Reply-To” email address which payslips are sent. We appreciate you sharing how important it is to have control over the reply-to address, considering sometimes bookkeepers process payroll.
As you’re aware Xero has the functionality to set a default reply-to email address for some emails, however this doesn't extend to payslips.
Our product team sees merit in the idea for future development. We’ll update the status of this to Accepted so that it’s formally marked for consideration.
Paolo Coniglio
supported this idea
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An error occurred while saving the comment Paolo Coniglio
commented
This is particularly important for bookkeepers. We DO NOT WANT our email address shared to our clients' employees' and yet that happens whenever we send them payslips!
I agree! This is so important Whenever I have to create an SG Statement it takes SO LONG to get the data from Xero as first it is dispersed in several reports, some data (TFN) is actually not available on ANY reports so we have to go through each employee record (current and past) to extract it. And finally Superannuation ABNs are not available in Xero so I have to use other resources just to retrieve that other piece of information
All in all a very time consuming exercise
I think moving to Super on Payday this will become even more important
I would to love to have a report like this by July 2026 (in which case Non-OTE categories will no longer be required)