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Supplier ledger displays a reference number field along with another field called "Number".
Ideally we should be able to use the number as the supplier invoice number and the reference to include other reference like a project etc allowing us easy visibility on the ledger

Xero has always had the feature of adding a reference to debtor invoices, I’ve been using Xero since April 2010 and I can never understand why this feature has never been added to the creditor invoices.
I’ve always had to add a reference to the end of the invoice number, but sometimes this can cause duplicate invoices.
Another problem is somewhere to record Purchase Order numbers. I do not want to use Xero Purchase Orders as my staff do not have access to this with their User Access in Xero Projects. So I had to go with Purchase Order books. Now I need somewhere to record this number. At the moment, Xero does not allow me to record any type of reference number.

It would be nice to have another reference filed to enter PO numbers and Job numbers. At the moment we use a format of INV-123 / PO456 / JN789 in the reference field which is too long.

I requested the same long back, because of one reference we are using for Invoice Number/ order no another one needs for approval/granted by

While entering the Suppliers bills to pay, we would require one more reference box to add the purchase orders provided to the suppliers.

As these purchase orders are not raised from Xero but from another software, hence we would require this additional reference box in bills to pay screen.

I have attached the file showing where we would like to add the reference box, this will also reflect in the payable invoice details reports.

Saby

In the Account transactions report Reference duplicates into Invoice number.

Why can't both fields be offered as input fields when entering receivable invoices?

Making both available would solve a critical problem quite simply, and make Xero much more usable.

How can this not be a quick fix? And how is it not already available- This is a key part of payables and cost management - how many votes do you need to implement?

You already connect with so many CRMS for automation yet you don’t bring through all the information

Really unsure why this is not already something we can do...

Xero invoices have an Invoice# field and a Reference field...why aren't bills the same? Especially since invoices sent to us from contractors using Xero can be imported to our own Xero account...but without references.

We end up putting our internal reference AND the contractor bill number in the same field, but this negates Xero's ability to notify us for duplicate bill entry.

So many clients are asking for this especially when they are using Specialist Job/Project management apps that are pushing bills to Xero. Nightmare in Xero to try and get any filtered reports sorted by Job and separate them from normal overhead bills. Adding job numbers to the single reference field provided which is already used for the Bill inv number is unworkable when you go to do searches and reports. This issue has been around since 2018 or earlier. If you expect Xero to be a class leader in Integrating with other Apps, this is a no brainer basic requirement for Accounts Payable management.

This is critical. Our organisation would utilise this reference space to add a job reference. At the moment - job reference is added to the bill number reference and causes issues with duplicated bills and payments. As stated in other comments it is already available on the Sales invoice and needs to be available when entering bills.

This is vital - a second reference field will allow us to complete our auto matching process with the Invoices which our suppliers send us. It would also mean we can then actually use the remittance emails. At the moment we have to manually send remittances using a spreadsheet because we are using the Reference field for our own internal reference.

I don't import invoices so not sure what scale of clients do but there are so many of us would prefer to have another field. I also don't like it that the expenses doesn't have a reference field.

The second reference field is essential for reconciling purposes - this should not be a idea it should already be fully operational its a basic function available in any other accounting package. Adding the field will make customer statement reconciliations much easier.

important for me, to track or run the reports ( two way)

when one post a payable invoice the REFERENCE just means invoice number I think invoice number should mean invoice number and not reference. A reference space should be used for the business preference for internal control. You already has this feature in the Sales invoice so why not have it in the payable invoice? So when we call on report of account transaction we have better analysis for our business purpose. Many thanks - Eiger Research ltd

Until this is an option I am unable to move a client from desktop Sage to XERO. They need the ability to cross reference the purchases to the sales invoice easily. We have been finding ways round other functions that don't match but not this one.

This seems obvious and easy. Every other item in Xero has a secondary reference field (Quotes, Sales Invoices, POs) but not bills.

This is the answer to being able to match COS to Sales in reporting.
Maybe Xero has never done this in order to push people towards using Xero Projects?

Have separate Account number fields for Suppliers and Customers.

Supplier account numbers are issued by the supplier and may not be unique. e.g. our trade account number is RLC001 for more than one of our suppliers. This is something we include on our remittance advice notes in order for the supplier to correctly assign our payments. However, Xero only allows unique account numbers.

Customer Account numbers are a different thing and should be unique, as they currently are.

It is a limitation in Xero that we cannot designate a Contact as a Customer or Supplier as the automation is not always correct.

It really important!! I would like to track margin for Bill and invoices by project. Its seems so easy to add...
Do we have a date that Xero is suppose to launch the second reference field?

An additional reference field should be added to the bills (same as sales invoices) so that both the bill number and PO number can be recorded and shown in reports.