Files - Bulk export/print attached files
Ability to export and print files from Xero in bulk.
Purpose: To have backup files and audit purposes.
Thanks for your expressions and feedback in a bulk download or print facility for Files (either from the Files library or at an individual transaction level)
We know that bulk operations can be handy, however at this time we have no plans to develop this functionality. We know it might seem like a small feat, however often even small change is more tightly woven and intricate to solve beneath the surface.
While we understand this must be frustrating to hear, we’re currently focused on making improvements in other areas of Xero and are unable to prioritise a bulk download or print feature right now.
However, in situations like these there are often connected apps through the Xero App Store that may be able to assist. We appreciate and will revise solutions that could fulfil needs in this space, but want to be honest this isn’t something we have plans for right now.
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Suzie Evans commented
Migration to Gimbla completed yesterday. 2 days for downloading manually all evidences, 1 day for the migration itself (trial balances Xero / Gimbla, invoice / bills deletion, etc) - don't forget to remove API links - and a few hours to explain (well financially too) to the fiduciary company why they should rather defend their customers, good governance, best practices and possibly regulation by influencing their sponsor Xero instead of enjoying posh travel & expenses something like once a year. This world is definitely inverted but we're gonna change it ;-) Take care all; see you on other platforms.
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Caleb Chamberlain commented
A bit of an oversight. Xero says the following: "You're responsible for keeping records of data entered in Xero, so we recommend you regularly perform your own back ups." (https://central.xero.com/s/article/Export-data-out-of-Xero-US)
But Xero provides no utility to download attachments on transactions for backup purposes.
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Suzie Evans commented
It's now decided, we're leaving Xero for good moving to https://gimbla.com/ However, the migration will be painful and lengthy exactly because we have to download audit elements one by one; the price to pay for freedom.
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Haozheng Li commented
this task has been voted for the top long-standing, but still no feedbacks
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Haozheng Li commented
it is unreasonable to waste our time on such simple and repeating tasks
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Haozheng Li commented
xero is a listed company, but cannot solve this simple issue within almost 10 years?
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Haozheng Li commented
As you've found, there isn't another way to download all files for one bank account or to download them in bulk. You'd need to need to click each file one by one to download it.
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Chris Williams commented
This feature important for us too when recovering expenses from clients. Will look at alternate accounting software
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Matthew Arnold commented
It's really disappointing that Xero cannot do something this basic. It's a requirement for us, and we will likely not use Xero because of it.
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Richard Mowbray commented
Doesn't appear to be much third-party software out there that can do this.
Has anyone had any experience with this application: https://www.synkle.com/ ?
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Suzie Evans commented
Very valid request opened since 2013. It's a total shame; really disgraceful that Xero deliberately did not implement a mandatory features, at least from a legal, auditing and accounting standpoint. At this stage, we're bound to recommend GIMBLA, a FREE simple yet full-featured accounting software. Very bad commercial behaviour by Xero and its affiliates (certified accountants who did not push for it though getting their stipend from the mother ship...) https://gimbla.com/
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David Sharp commented
Would be super handy thanks!
Recently did an overseas trip for a customer with agreed direct billable expenses. Would be super handy if I could either bulk export all associated billable expense files/receipts to hand over to the customer alternatively, if it was possible to send as a file with the invoice. I can allocate the billable expenses but then have to manually attach the already associated files? I know double handling is just accounting way of life but this is a little impractical?
As it stands I have to manually open each transaction and save the associated file. Very time intensive and not overly practical....
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Paul Tong commented
critical for me to use xero efficiently
Please advise when something might be available -
Oliver Noles commented
Requesting this also. We have hundreds of invoices that need downloading 1 by 1...
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Chris Lowe commented
Critical feature. It is almost ten years since 'Xero Team' raised this feature request?
Could someone from the company please comment on their view on this feature? (i.e., we will never implement it / it is low priority for us / we hope to release it soon).
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Badi Ceren commented
Very important, to assess accuracy of bookkeeping and GST %
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Alison Rico commented
Having to download each receipt for an expense report is so time consuming and tedious but necessary. There has to be a better solution
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Gyorgy Pocsi commented
i would love to have an other form of uploaded file backup.
Save them all to a hard drive, sync them to onedrive etc -
Rebecca Bryden commented
This issue has now become critical for me, I hope Xero can implement this function soon.
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Jim Edmunds commented
Hi - I need a way to export receipts attached to expenses. We often recharge these to our clients and exporting scores of expenses one by one is a very inefficient way of achieving this. We might as well go back to our old Excel spreadsheets...