Purchase Orders - Include document attachments when emailing to supplier
Ability to include an attachment with an emailed Purchase Order
Purpose: Because there may be additional specifications or plans that need to be sent to the supplier through PO
Hi everyone, we thank you for your support on the idea here. We understand the needs of being able to attach documents when sending Purchase Orders, however we want to be transparent that this is not planned work at this time.
To begin, purchase orders need an update and this will be a focus for the team before enhancements like this can be considered. We will keep you updated of any related changes, here.
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Kylie Berry-Porter commented
Need This ASAP!!!!!
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Josh White commented
Please implement this ASAP...
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Kristofer Nadalin commented
Is there any update on this feature?
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Amber Graham commented
We desperately need this feature - PRETTY PLEASE!
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John Kelly commented
100% need this,
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Marta Campos commented
Please include this feature as soon as possible. Lots of companies need to attach drawings, delivery plans, etc. when sending the POs to the supplier
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Nicole Neale commented
We send drawings of parts to be made with purchase orders. Automating this function will save time and ensure all relevant information regarding the purchase order is all sent together, meaning things won't get missed.
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Skyler Olsen commented
Imperative that this be implemented. Purchase orders regularly require files be sent outlining the requirements.
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Amber and John Beach commented
For us to be able to use the purchase order feature we must be able to attach a diagram of product specifications for certain items
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Shelby Allen commented
We use the Purchase Order feature to create RCTI's for our contractors, it is very important that we be able to include attachments when sending them to the contractor/supplier!
Please include this feature ASAP. -
Amal Bousamra commented
My client sends plans with purchase orders. Automating this function will save time and errors. Thanks
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Melanie Fay commented
We require this as we do Recipient created tax invoices from purchase orders for contractors and the workings need to be attached.
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Sherif Halim commented
I have an idea, might sounds crazy for others, but it works for me.
When you know the impact of Purchase order on accounts, you will find its the same as credit note on accounts, purchase orders are paid, same for credit notes, even when you allocate chart of accounts inside credit note, will be same like purchase order, even with different signs, +ve figures will be debit, -ve figures will be credit.
A Credit note can be used to include attachements while you send it at the same email.
However, you need to create similar (Copies) of templates for your own use from settings in order to keep the original ones as well.
From Branding you create your own, upload your own template (even if you want to rename the credit note as purchase order), change headings as well.You need to change how things originally look to suits your need.
Let me know if you need help.
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Louie Whitemore commented
We often have to send making instructions with purchase orders. You can attach this but it is not sent out with the Purchase Order. That requires writing a a separate email. It would make a HUGE difference - pretty please!
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May Thor commented
We would like to be able to attach order receipts to the P.O. and email directly to our internal Finance Dept. without having to use an external email and retype the P.O. # and attach. This will make the workflow much quicker and efficient for attachment capability.
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Dianne Lambert commented
we need to send summaries and coc's with purchase orders on occasion so this is a critical requirement for us. Quickbooks had the function btw
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Kristofer Nadalin commented
As a Builder, it is imperative we send our Suppliers/Contractors our PO Terms and Conditions, plans, specifications etc. as attachments together with our PO as these form the basis of Contract/Agreement. Having to send these documents separately defeats the purpose of sending the PO via Xero as we may as well output the PO from Xero as a PDF and send the other documents via email which is extremely inefficient.
We would appreciate if this feature is developed and incorporated as quickly as possible. Xero already has the functionality to send attachments along with invoices to customers, why can't the same be done with PO's?
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Gemma Gibbs commented
Being able to include an attachment with an emailed purchase order will save time for both myself and our customers as we currently have to email the documents separately.
Our purchase orders can't contain all the information our customers require so being able to send one email with the purchase order and attachment(s) will be much more efficient. -
Lloyd Laruffa commented
This would certainly help my workflow!
I am using this feature more and more in quoting and invoicing, so am also noticing daily the importance of adding the feature to PO's.
It would be a huge help! -
Michael Gore commented
To be without this facility makes my work very tedious