Sales Invoices - Field for Customer's Purchase Order Number
Adding customer’s purchase order number in the sales invoices.
Purpose: because some companies will not pay an Invoice without a PO, so it’ll make users’ workflow easier when they can search #PO to find the right invoice.
We appreciate users wanting more flexibility in the data they show on invoices. At present our teams are re-developing some of the base features across Sales with particular focus on new invoicing.
At this time, there are no plans for developing a fields for a PO number in invoicing. Focus is on existing features in invoicing.
It's good to get a renewed understanding of interest here on Product Ideas, and if there's any news we will update on this here.
In the meantime, there is a way the custom template can be edited to rename the Reference field as a 'Purchase Order Number' field - see more in the discussion here.
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Sabrina Peralta commented
I highly suggest to create another reference field on the invoice template that can be customised as per clients request. For example I've a builder, he needs to add on his invoices his clients purchases order and Job Location, so I've use the reference field for the Purchase order number but I need another field for the Job Location.
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Tiaan Fölscher commented
Our firm has had multiple businesses looking for an Order Number field on an invoice, separate from the Reference field.
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Greg Bayne commented
Many small to medium size businesses who use Xero do work for large global organisations. The only way to get paid is to reference the Purchase Order (PO) number.
If Xero genuinely wish to support small to medium size businesses then you need to listen to the voice of the users i.e. us, and make the change.
Surely this cannot be too challenging.
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VWA Credit Control commented
I need a PO box field and the ability (a tick box) to make it mandatory on some customers, whose invoices arent processed if sent without. This will stop the invoice being sent until we have received one from the customer. I could make a note in the customer account text.... if you had such a feature (dont worry, I have been commenting on that thread also). These seem like such basic features of accounting software that just arent present on Xero. Why?
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Ravinder Malhan commented
Please look into this otherwise other software will take over the accounting work Thanks
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Krystal Kingston commented
Once again I need two reference fields, it doesn't matter what they are called., (responding and telling me to change the reference name tp PO does not fix the problem.)
I need to able to identify the clients PO number and I need to Identify our job number to cross reference.
One field no matter what YOU WANT TO CALL IT is not enough. PLEASE UPDATE - MYOB have more then one field to add references -
Diana Franklin commented
Two reference fields are required on Sales Invoices. One is not enough.
One for internal purposes (like tracking a job number)
One for external purposes (for tracking a customers PO number)
These both need to be searchable -
Krystal Kingston commented
XERO IS NOT LISTENING...YOU NEED TWO REFERENCES..
whether it be called, Reference, job number or purchase order..
It needs two fields to be able enter different information, that you can serach..
For me i need a field to enter a purchase order and a field to enter a job number..
Other companies have different reasons for needing more then one field..
But one field to search critical information is not enough..
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Qui Tran commented
I echo comments posted by other users. My clients use purchase order numbers as their main reference when quoting jobs. It would be very helpful if Xero has a field dedicated for purchase order numbers and staff can search up via PO numbers. This is the only constant source from quoting to actual invoicing that are used and would make searching and approving invoices much easier.
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Greg Bayne commented
We are a business providing services to large organisations. All our clients require either a tender/proposal/quote following which they provide a Purchase Order for the agreed scope of work. We then need to reference this PO on all related invoices. We only get paid if the invoice reflects the correct PO.
Having a Purchase Order number built in to the invoice would be extremely helpful for us.
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Sasso USA commented
Adding A Box When Invoicing / Packing List for a tracking number (Fedex, UPS, USPS ect.) so the customer can have that available to track their shipment.
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Stuart Herring commented
Really important for all of our clients who will only pay on a purchase order shown. This field should be a standard on all invoices created.
At the moonset I have a workaround of the Reference Field, but really want to use that for other purposes
Obviously Xero understand the important of Purchase Orders, as you have a whole Purchase Order creation systems built into the platform. If we are issuing Purchase Orders to suppliers who we expect to use a Purchase order when invoicing us, then why would Xero not have the same functionality for clients who are being invoiced from the systems who allows required the same process.
Xero need to add this ASAP
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Greg Appleby commented
Typical DON"T CARE attitude. Xero's day will perhaps come with intervention by Consumer affairs. 8 years history of evidence.
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Greg Appleby commented
I cannot believe this company continues to ignore the needs of its customers.
I think it about time a complaint was made to consumer affairs regarding their selling of a product that is unfit for purpose. It's is nearly 8 years since this need was highlighted. *8 yes eight not 1 or 2, eight