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UK Payroll: Time Off - Add 'Days' view to holiday allowance (Instead of just 'Hours')

Offering a simple update to the Xero system which would dramatically improve one grey area:

I had a discussion with my team and it's a common topic that keeps coming up - we find it very awkward having the 'Time Off' allowance displayed in 'Hours'.

Just like some other tracking systems, they allow you to see your 'Time Off' as 'Days' which is much easier to glance at - instead of having to continuously calculate hours, which takes time and can cause confusion on some occasions.

We would all very much appreciate it if you at least give the option to view the 'Time Off' allowance as 'Days' - so you can see how much holiday you have left very quickly.

I've mocked up a basic example of how this would look in the attachment uploaded to this request.

Please do consider this simple update as it would make life easier using the Xero system.

Warmest regards,
Ryan

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Ryan John Wright shared this idea  ·   ·  Report…  ·  Admin →
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submitted  ·  AdminKelly Munro (Community Manager, Xero) responded  · 

Hi community, we have an exciting opportunity for a few customers to meet some of our Xero team who are working hard to improve payroll for you.

You'd get a chance to tell us your honest experience with using Xero for payroll, as well as get a tour of the Xero London office!

If this sounds like something you'd be interested in and are available on Monday Sept 30, 1:45 - 3:15pm and could come into our Xero London office, share your details with us through the form here.

There are only a limited numbers of spaces so sign up as soon as you can. 😊

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  • Sharon Evans commented  ·   ·  Report

    Does anybody use leavedates.com as an alternative?
    Considering moving the Holidays completely away from Xero but need a desktop and App.

  • Sean Bruce commented  ·   ·  Report

    Been asking for this update for over a year. Xero’s response is poor to nill. I doubt you will get this resolved anytime soon but fingers crossed

  • Jason Hall commented  ·   ·  Report

    We are just moving over to Xero Payroll, and this is the one thing that i have found frustrating already. Our employees just want to know how many days they have left for holidays. I understand that you can divide hours by teh working day etc. but really? It should be a quick fix for Xero to resolve this ?

  • Vicki Coombs commented  ·   ·  Report

    We use WorkSmarter as a replacement to track staff holiday - it's free and is actually pretty good....

  • Peter Cooney commented  ·   ·  Report

    Thanks Rozalia and Ryan. I'll have a look.
    The problem though is, we shouldn't have to do this.

  • Ryan John Wright commented  ·   ·  Report

    After submitting this suggestion a while ago, we have also moved to Appogee HR - it's much more useful and nicely designed too.

  • Rozalia Molnar commented  ·   ·  Report

    We are using Appoge HR for holidays. It is an additional app to Xero. I would definitely recommend it for tracking holidays.
    Each employee's working week can be set up day by day basis.

  • Peter Cooney commented  ·   ·  Report

    I'm having to do the same thing Sharon, not using Xero payroll for holidays and using an excel file instead. Luckily we are a small company so it doesn't take too much extra time. It must be a major headache for some people.

    This has been an ongoing request for a long time now. It is ridiculous that we are all being ignored by Xero.

    I guess there are alternatives to Xero becoming available so they'll likely lose a bunch of clients. From the lack of a satisfactory response on the subject, I think that Xero don't mind losing clients though.

  • Sharon Evans commented  ·   ·  Report

    Trying to find alternatives as Xero Payroll for Holidays doesnt do the simple things, any recommendations from anyone? currently working with a spreadsheet alongside Xero Payroll for bookings of holiday so I can see totals/days etc

  • Jain Jameson commented  ·   ·  Report

    I can't use the holidays part of the payroll, as we have an asymmetric week, so it isnt accurate, and would confuse our staff. Days would work really well for us

  • Sharon Evans commented  ·   ·  Report

    We use days for full-time staff and hours for part-time having both would be ideal. Plus balances of unused/not booked holiday for the year.

  • Steven Crocombe commented  ·   ·  Report

    This would certainly make the system easier to use for our organisation too!

  • John Winstanley commented  ·   ·  Report

    As well as being booked in days.
    The current "accumulation logic" is a bit strange from the perspective of a UK employee.
    e.g.
    My staff get 30 holidays a year from Jan-Dec plus Bank Holidays
    The "Current Time Off Balance" makes this confusing since its based on accumulation logic of x hours per pay period.
    My staff don't care about that they just care about having X holiday days per year.

  • Rob Lister commented  ·   ·  Report

    This would make it a lot easier to use.

    It just needs to know what a day means in terms of working hours, e.g. 8.5 hours is one day. (Not public holidays or weekends / other non-working days for your shift pattern etc.)

    Sometimes people request half a day off, so to request 0.5 days occasionally useful.

  • Hina Dabasia commented  ·   ·  Report

    Holidays in days would be easier.
    When time off is requested, the employees request days off.
    Employees would also get confused if requesting time off in hours.

    Please can an option for calculating holidays in days be added as an option.

  • Stuart Murray commented  ·   ·  Report

    Couldn't agree more. I've never came across any company that works its holidays in days. Even when I worked in construction with over 200 weekly paid, hourly based staff, the holidays were in days.