UK Payroll - Allow Xero users permission to authorise employee timesheets
Allow Xero users permission to authorise employee timesheets. At the moment only the payroll administrator or specific employee has the ability to do this. Payroll permissions under settings/users should be expanded to be more granular, with an option to allow users permission to authorise timesheets. Alternatively, under the employee details in Payroll, an option to select authorised Xero users whom may sign off timesheets for that user.
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Ruth Prins commented
This needs sorting as a matter of urgency so that like holiday approval, managers can authorise timesheets so it does not become another task to run when trying to process payroll. Managers do not need to see the whole of the payroll side of things.
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Stephen John commented
This needs implementing as a matter of urgency! Having to give managers payroll admin privileges simply to approve timesheets is not appropriate.
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Rebecca Johnson commented
This is critically important. From a GDPR perspective no business owner should be giving certain Employees Payroll Admin access to ALL employees just to allow those supervisors, managers or PA's to approve timesheets on certain employees.
Giving those supervisors, managers or PA's unnecessary access to employment and employee data may not be deemed appropriate, exposing the Business Owner to risk of GDPR infringement litigation, fines and penalties.
It also looks like this feature is already available in Xero Australia, so it surely can't be too difficult to add to the UK.
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Cheryl OBrien commented
We are unable to use this as a solution without the client being able to authorise our candidate's timesheets. It is not an option to self-authorise because this then invalidates the invoices that we sent, that must be based on the client confirming and authorising the days worked. We also do not work on an hourly rate, but a daily one. We use Xero for all other aspects of our business and are currently having to use an alternative company and pay extra for this, unneccesarily.
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Liz Robertson commented
I'd assumed, incorrectly, that it would work exactly the same way leave is approved. Back to manual timesheets it is then.
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Natasha Fletcher commented
Ridiculous that it isn't already a feature - makes Payroll as a whole useless to us.
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Graham Manning commented
This along with annual leave reports is a basic requirement within any organisation.
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Mairi McLaren commented
we cant use the timesheet element of the app without being able to do this
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Kath Henderson commented
This would be very beneficial for us!
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Annie Barratt commented
Brilliant idea that would benefit many companies immensely
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Sherryn Arthur commented
We are currently struggling with the additional work of involving non-finance managers in the payroll process. Not having an option for a delegated manager to approve payroll leaves us with two unappealing choices of finance leading on a process that is not financial, or giving a non-financial manager access to whole of payroll. This issue is critical.
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Samantha Hawkins commented
Oh, how strange! I had assumed it would be standard to have non-payroll staff be able to approve their team members timesheet, as clearly payroll staff will have no idea if the submitted hours are a true and fair reflection of the hours worded. If you can add the granular level to Purchase and Sales, from talking to my dev's it suggests you would have the framework and structure to do this very quickly for payroll
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Louise Symonds commented
This is really important to us - we have teams that need a manager to approve their timesheets only and not be able to see the information for everyone else on payroll. Not being able to do this creates a lot of extra work at payroll time that really isn't helpful.. I note this idea is from Sept 2022 so doesn't seem a priority for Xero.
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Tom Atkins commented
Can someone advise the timescale on this being implemented? It’s ridiculous that you can’t do this already.
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Beth Gray commented
The support documentation already says this is possible so clearly the need for it is not unknown by Xero. This should be implemented ASAP as you cannot allow managers to view the whole of payroll and you can't expect your payroll co-ordinator to be the one to approve timesheets for every department.
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Magz O'Donovan commented
AU Payroll, please add a layer of authorisation to Xero Users to allow non employees such as client reps the "timesheet approval only" option. In some of our labour hire contracts we need client approval for timesheets, however the only way we can give them that access is by setting them up under payroll as a "contractor - non employee". They are not employees but we cannot give them access under the "user'" settings because that will give them full access to all payroll functions. There needs to be tiered access for users, outside of payroll, similar to the "invoice only" levels for sales & purchases.
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TractorTed Accounts commented
This is an issue we too are facing. We really need the ability to approve timesheets by Line Managers before being reviewed and processed by the payroll administrator. It should really be available in all of Xero Payroll not just the AU one. Its possible I think to approve Leave in a similar fashion, so why not timesheets?!
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Amy Berryman commented
We have faced the same issue as well. Like the leave request, it's very crucial for the line manager to approve the timesheets and the payroll administrator can review the timesheets when processing monthly payroll. This feature is available for AU payroll and we would really like to see this for the UK payroll too!