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Xero Expenses - Set a default mileage rate for reimbursement

Set a default mileage rate for reimbursement in Xero expenses

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Paula Souza shared this idea  ·   ·  Report…  ·  Admin →
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submitted  ·  AdminKelly Munro (Community Manager, Xero) responded  · 

Thanks for sharing and supporting the idea here, Community. We understand the needs and desire to set a default mileage rate for Xero expenses, however want to be upfront that this is not something we have plans for in the short term.

Our product team are staying close to the feedback, and will continue to review this idea, so if there's any changes planned we'll update you of this, here.

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  • Paul Ritacco commented  ·   ·  Report

    The amount of work to review AND CHANGE the mileage rate if it is not able to be established as a standard policy makes the expense app useless for a company with many people submitting mileage reimbursements.

  • Deb Prinzi commented  ·   ·  Report

    This is quite urgent.
    Thanking you,
    Deb Prinzi
    Summit Bookkeeping

  • Deb Prinzi commented  ·   ·  Report

    I have a customer that pays (not reimburses) their employees by no. of km's travelled.
    Is there a way to create a Travel Allowance Pay Option that will enable km's as an option - not Hours?
    The staff submit Timesheets and have to do numerous lines if they travel over 59.59 km's. The customer is regional.

  • Megan Shell commented  ·   ·  Report

    Why is this not already a thing? I have to check the mileage rate every time someone makes a submission when I should just be able to set it.

  • Dallas Hale commented  ·   ·  Report

    We have agreed to a higher value for Mileage claims than Xero allows but have to manually change it each claim

  • Bjorn Olsen commented  ·   ·  Report

    We employ several consultants who drive on site to clients.

    A consultant may submit a mileage claim. The majority of the time, they travel to the same place for the same reason.

    We submit mileage claims for this purpose.
    The details in each claim is always exactly the same, apart from the date.
    Eg It's the same distance, account, description and labels.

    It would be great to have a feature on the mobile app to clone a previous mileage claim.

    It's a lot easier than someone trying to remember the specific values that our organisation wants populated for the fields each time (eg cost per km).

    And then just change the date and save to make a new claim.

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