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I think xero isn’t really aimed at larger companies with lots of transactions. I suggest moving to another provider who does this better.

We hit the same wall with the 200-bill limit. Once you’re doing bigger runs, splitting them and re-selecting across pages gets pretty frustrating.

We ended up building something that plugs into Xero, handles bigger batches (1000+), keeps your selections across pages, and generates one bank file + one set of remittances.

It’s in early access and free while we’re gathering feedback, so if you’re dealing with the same issue it might help:

https://batchly.io

We’ve also been writing up some practical AP/Xero tips here (not sales stuff, just useful context):

https://batchly.io/blog

Register your interest, and we will happily show you how it works :)

Zlat

I've been a user for a couple of months now and I've already seen the admins say "nah, we have no plan to do that" to two ridiculously easy to implement changes that would save users immense amounts of time. Like, your intern could knock this out during your lunch break. Seriously WTF?!

i agree - 200 displayed bills isn't enough per page. Increase this to a 1000 and it will save me time

When I go to save bills as a payment file and process the payment, it only lets me select 200 bills to pay in bulk at one time. I'd be good if you could see more bills at once, 200 isn't enough. Maybe 500 or 1000 in a list would be good too. Thanks!

Please either:

1) allow us to either show all items on a single page, or

2) if limiting us to 200 items (or whatever figure) then please remember the items I've ticked on page 1 when I change to page 2, and the items I've ticked on page 1 & 2 when I change to page 3, etc, so - for example - we can do a single payment rather than being forced to do multiple batches. or,

3) a select all button that selects everything across all pages

I'm disappointed that this is being put on the back burner as its surely not a big thing to increase the number of bills visible per page. Every other platform offers a "Show All" option. The moment you implement that, it will fix the issue with not keeping the ticks in place across multiple pages.

Its extemely frustrating when trying to make Batch Payments for those of us with suppliers who have over 200 bills each month.

Xero combined my post below with this current thread.

Increase the viewable Items per Page to remove the 200 limitation on Batch Payments

Currently the Items per Page maximum is 200 (in Bills and in Invoices). Please increase this amount. This would allow us to pay more than 200 invoices on a single Batch Payment rather than having to be split over multiple Batches. Thanks.

Totally agree with Supun - Xero should easily be able to cope with a batch of more than 200 bills. It is basic. Although I have noticed a lot of basic features missing on Xero, like selecting date ranges on some layouts, only available by paying for add ons. If Xero keeps restricting basic features to 'optional extras' then it'll become useless for us.

This should be a priority (can't understand how do they say this isn't a focus at the moment)as it creates extra work and make it complex to make monthly payment batches which involves 1000's of bills. As this has been a concern for couple of years and If you can't fix this sooner, please at least increase the number of bills shown in a page to 1,000, not currently showing 200.For example Xero Aged Payables details report shows up to 1,000 invoices per page. Please act quicker!

Surely this can't be too complicated to implement -- will save a lot of people a lot of time!

Please update your priorities! - this has been requested since 2012! that's 13 years of being ignored. And especially as over those years the digital uptake in business documents is HUGE! - This is vital! Please provide an update from Xero!

Please prioritise this development, we are a large business and the items per page needs to be increased to avoid excessive time spent creating multiple batch payments

Xero has merged the two separate requests to increase batch limit from 200, and to allow a filter on batches. I can see how a filter can help to reduce batch size to under 200 in some cases. But by combining both these requests into one, that just creates a larger job. Hence the new response now that no action is being taken:o)

Not sure of the reason for the limit - can't see any response from Xero. But 200 seems a very low number to limit businesses to.

I also agree with Sharelle Jacobsen, the ability to filter out suppliers would be extremely useful. I have over 500 invoices in the system every month and if there was more flexibility in being able to filter out suppliers, it would be very helpful.

I also have clients that have a large number of supplier invoices so really need the bills item number limit to be increased to avoid multiple batch payments.

I would also like the filtering in Bills to include the ability to hide a supplier, to improve the batch payment creation process.

I agree - we regularly have payment runs with more than 200 bills so have to split the payment run up.

I agree- we are processing our employee expenses which all go into the batch payment individually itemised and there are always more than 200 so we have to do each page at a time and then create the payment file for each page.

It would help if the system would either group them together for the employee so it shows the total sum for that person instead if individually itemised OR we had the ability to select more than 200 in one go

My request is quite basic.....if the screen view is 100, retain the ticked bills when moving to the next page. At the moment when moving to page 2 you lose those that are ticked & have to start all over again! And if searching by supplier and ticking bills to be paid, retain those that are ticked so you can then search on another supplier and retain the ticked bills for each search.